Find a TenderAwardedContract details notice

Published 31 Mar 2026, 15:24 BST

Official UK procurement notice

CP2763-26 Supply of ICT Software Services

Authority: Devon County Council (Local council)

Framework agreement2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 1 lot to bidMax 1 lot per supplier

Sectors: IT Services & Software (72) Delivery: UKSouth West (UKK43)

Framework ceiling (notional)£13,000,000envelope for 2 lots · framework ceiling, not attributable revenue

Submissions closed 6 May 2026awarded 16 Jun 2026

Awarded to Specialist Computer Centres Plc2 awards

Framework period 4 yrsends 31 Oct 2030 · starts 1 Nov 2026

What is being bought2 lots · detail below

Published requirement description

Devon County Council has engaged a specialist Licensing Solution Providers who can offer expert advice, best value and competitive prices for the supply of software, as well as associated Software Asset Management services. The services to be provided via the Framework Agreement are divided into the following Lots:-

Lot 1 - Microsoft Enterprise Agreements
Lot 2 – Ad hoc Licences

No preliminary market engagement: No premarket engagement was undertaken.

CPV: IT services: consulting, software development, Internet and support

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs are awarded directly to appointed suppliers, without further competition
Places: up to 2 suppliers · 4 bids on the busiest of 2 lots (2.0 per place) · 1 appointed
Framework period: 4 yrs from 1 Nov 2026, Not applicable
Supplier levy on call-offs (max %): N/A

Published description of the framework

Lot 1 - Microsoft Enterprise Agreements

DCC will provide the Supplier with the current list of Microsoft licences held under the existing Enterprise Agreement.
The Supplier shall review the information and provide an initial quotation based on the licences required for the forthcoming agreement year.
DCC and the Supplier will jointly review the organisation’s licensing requirements, including any changes in usage, new services, or modifications since the previous renewal.
The Supplier shall offer advice on optimisation, compliance considerations, and licensing model changes where applicable.

Lot 2 – Ad Hoc Licences: Call Off Procedure

The Call Off process under Lot 2 shall commence when the Authority identifies a requirement for software licences
DCC submits a completed Call Off Form (Schedule 3) to the Supplier.
Supplier’s Obligations Upon receipt of the Call Off Form, the Supplier shall:
Use its best endeavours to obtain three (3) quotations from relevant software providers for the requested licences;
Respond within three (3) Working Days of receiving the Call Off Form by providing the Authority with a competitive quotation for the required licences; and
Ensure that all quotations are compliant with the requirements set out in this Framework Agreement.

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 1 and win at most 1 of them · same conditions of participation on every lot · evaluation weights differ by lot

Lot #1Microsoft Enterprise AgreementsAwarded 4 yrsSMEVCSEPublished value£12,000,000

Lot 1 - Microsoft Enterprise Agreements. DCC is contracted up to 31st August 2027 for the Microsoft Enterprise Agreements. The authority needs to be in a position to go live with the agreements on 1st September 2027 for the first three year term. This may involve a Change of Channel Partner (COCP) which will be processed via the relevant Microsoft routes.

Under this agreement it is DCC’s intention to call off 2 x 3 year terms for the Microsoft Enterprise Agreements.

Contract period: 1 Nov 2026 – 31 Oct 2030 (4 yrs)Value: £12,000,000 exc. VAT · £14,400,000 inc. VAT

Delivery: South WestEligibility: SME eligibleVCSE eligible

72000000 IT services: consulting, software development, Internet and support

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
The conditions of participation relating to the legal and financial capacity and technical ability are set out in the procurement documents, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.
Technical & professional ability
The conditions of participation relating to the legal and financial capacity and technical ability are set out in the procurement documents, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.

Lot #2Ad hoc Licences.Awarded 4 yrsSMEVCSEPublished value£1,000,000

This lot is required for ad hoc licences which will be purchased over the period of the framework.

The authority has provided a list of the Ad hoc licences which were purchased in a 12 month period (May 2024 to April 2025) these form the pricing schedule for Lot 2, this does not guarantee the quantities of future requirements. This information has been provided to enable suppliers can gain an understanding of the variety of licensing the authority has purchased.

Contract period: 1 Nov 2026 – 31 Oct 2030 (4 yrs)Value: £1,000,000 exc. VAT · £1,200,000 inc. VAT

Delivery: South WestEligibility: SME eligibleVCSE eligible

72000000 IT services: consulting, software development, Internet and support

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
The conditions of participation relating to the legal and financial capacity and technical ability are set out in the procurement documents, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.
Technical & professional ability
The conditions of participation relating to the legal and financial capacity and technical ability are set out in the procurement documents, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Microsoft Enterprise Agreements	70%	30%
2 · Ad hoc Licences.	60%	40%

Lot distribution rule: Both lots are awarded individually, as stated in the Invitation to Tender (Framework).

Conditions of participation · identical on every lot2

Economic & financial standing
The conditions of participation relating to the legal and financial capacity and technical ability are set out in the procurement documents, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.
Technical & professional ability
The conditions of participation relating to the legal and financial capacity and technical ability are set out in the procurement documents, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.

What this means for your bid

Price carries 30–40 points depending on the lot. Read the split per lot below.
“CP2763-26 Supply of ICT Software Services” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 31 Mar 2026, 15:24 BST
Last source update: 6 Aug 2026, 14:03 BST
Award evaluation window: Submission end – 20 Jul 2026
Authority reference: CP2763-26
FTS notice number: 2026/S 000-029851
Latest notice: Contract details notice (UK7)
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: UKSouth West (UKK43)
Official registry OCID: ocds-h6vhtk-06799e Find a Tender
Contract terms summary: As detailed in the Invitation to Tender (Framework)

How it was run

Official notice

Run through: Proactis / ProContract · Who buys & how to bid on ProContract

Electronic submission allowedLanguage: EN

Appointment period ends: 6 May 2026, 12:00 BST
Clarification deadline: 27 Apr 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en
Supplier levy on call-offs (max %): call-off levy · N/A

Detailed submission instructions & authority contactsFrom official release

Suppliers can access the business opportunity via Supplying the South West Procurement portal at www.supplyingthesouthwest.org.uk ↗. Register your expression of interest to the advert and then automatic access will be provided to the competition documentation, terms and conditions and any supporting information. This information can be downloaded for completion and/or questions completed online.

Your submission can be started on the same system/page where you downloaded the documentation. The authority does not accept submission from any other method.

Timeline

31 Mar 2026 → 1 Nov 2026 · 8 dates

Tender notice published199 days ago
31 Mar 2026, 15:24 BST
Clarification questions by172 days ago
27 Apr 2026, 12:00 BST
Admission / appointment period ends163 days ago · period end, not a bid countdown
6 May 2026, 12:00 BST
Assessment summaries sent121 days ago
18 Jun 2026, 00:00 BST
Standstill ends109 days ago
29 Jun 2026, 23:59 BST
Award decision expected by88 days ago
20 Jul 2026, 23:59 BST
Latest notice published71 days ago
6 Aug 2026, 14:03 BST
Today
16 Oct 2026
Contract startsin 15 days
1 Nov 2026

Notice history

5 events · 3 releases on Find a Tender · since 31 Mar 2026

Tender notice published
31 Mar 2026, 15:24 BST
UK4
Contract award notice published
18 Jun 2026, 15:24 BST
UK6
Status changed to complete
18 Jun 2026, 15:24 BST
Contract signature expected
3 Aug 2026, 23:59 BST
scheduled
Contract details notice published
6 Aug 2026, 14:03 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 12 awards · see the list ↓

Bids received 41 from SMEs · busiest of 2 lots

Named bidders 4published on the award notice

Contracts signed 2latest 3 Aug 2026

Awarded to	Value	Date	Status
Lot 1 · Microsoft Enterprise Agreements1 award
Specialist Computer Centres PlcCP2763-26 Supply of ICT Software Services Framework Lot 11 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2030Extensions: 1 x 12 months at the discretion of the Authority	£8,000,000	16 Jun 2026	Awarded
Lot 2 · Ad hoc Licences.1 award
Specialist Computer Centres PlcCP2763-26 Supply of ICT Software Services Framework Lot 21 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2030Extensions: 1 x 12 months at the discretion of the Authority.	£240,000	16 Jun 2026	Awarded

Contracts

CP2763-26 Lot 1 Microsoft Licensing · Specialist Computer Centres Plc
Signed
3 Aug 2026
Value
£12,000,000
Period
1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2030 with extensions
Status
active
Extensions
1 x 12 months at the discretion of the authority
CP2763-26 Lot 2 Ad Hoc Licensing · Specialist Computer Centres Plc
Signed
3 Aug 2026
Value
£800,000
Period
1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2030 with extensions
Status
active
Extensions
1 x 12 months at the discretion of the authority

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Microsoft Enterprise Agreements	4final-stage tenders · 5 at stage one	1	0	—
2 · Ad hoc Licences.	3final-stage tenders · 4 at stage one	1	0	—

Who bid

wonSpecialist Computer Centres Plc · West Midlands · 1
did not winBT Group PLC · Greater London · 1
did not winDBAAS LtdSME · West Midlands · 1
did not winPhoenix Software Ltd · Yorkshire and the Humber · 1

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Devon County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJRC-4623-RJBH County Hall, Exeter, South West, EX2 4QDContact name, email, phone

Framework contractors & participating bidders

4 commercial parties on the notice · 1 awarded

BT Group PLCBidder / tendererGB-PPON: PRYC-1538-TGMN 1 Branham Street, London, London, E1 8EE
DBAAS LtdBidder / tendererGB-PPON: PPYY-4932-QTMQ 5 Pinfold Grove, Wolverhampton , West Midlands, WV4 4PT
Phoenix Software LtdBidder / tendererGB-PPON: PLJR-2682-VHWP Blenheim House, York Road, York, Yorkshire & Humber, YO42 1NS
Specialist Computer Centres plcFramework contractorGB-PPON: PLNM-8883-CCXP James House, Birmingham, West Midlands, B11 2LEContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender6 Aug 2026, 14:03 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender6 Aug 2026, 14:03 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Jun 2026, 15:24 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Jun 2026, 15:24 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender31 Mar 2026, 15:24 BST