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Published 7 May 2025, 12:09 BST

Official UK procurement notice

Supply of Groceries to Catering (may 2025)

Official notice

Authority: Leeds City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdVCSE suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: Delivery location not published
Published estimate£6,750,000≈ £1.4m / year · £8,100,000 inc. VAT
Submissions closed 6 Jun 2025
Contract term 5 yrsends 1 Aug 2030 · starts 1 Aug 2025

What is being bought

Published requirement description

The establishments requiring Groceries include ‘Catering Leeds’ kitchens in schools, adult social care establishments, children’s centres, commercial cafes in parks and museums, sports centres, and the in-house civic catering provider ‘Flavour.’ The Contract is also open for use by other Leeds Educational Authority Schools (but not Academies) who provide their own catering service, however, these schools are not obliged to do so.

CPV: Food, beverages, tobacco and related products

The lotProcurement structure

single lot · value published
Lot #1 5 yrsVCSEPublished value£6,750,000
Contract period: 1 Aug 2025 – 1 Aug 2030 (5 yrs)Value: £6,750,000 exc. VAT · £8,100,000 inc. VAT
Eligibility: VCSE eligible
15000000 Food, beverages, tobacco and related products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Highest quality score then lowest price

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 May 2025, 12:09 BST
Last source update
7 May 2025, 12:09 BST
Authority reference
99047
FTS notice number
2025/S 000-019339
Latest notice
Tender notice (UK4)
Classification (CPV)
Food, beverages, tobacco and related products
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-050db8 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
6 Jun 2025, 12:00 BST
Clarification deadline
28 May 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

7 May 2025 → 1 Aug 2025 · 4 dates
  1. Tender notice published
    7 May 2025, 12:09 BST
  2. Clarification questions by
    28 May 2025, 00:00 BST
  3. Submission deadline
    6 Jun 2025, 12:00 BST
  4. Contract starts
    1 Aug 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    7 May 2025, 12:09 BST
    UK4

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, 3rd Floor West,, Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender