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Published 15 Jun 2026, 12:02 BST

Official UK procurement notice

Supply of Fitness Equipment

Official notice

Authority: South Wales Fire and Rescue Service (Police & fire)

Framework agreement7 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: Wales (UKL15)
Framework ceiling (notional)£200,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 15 Jul 2026
Lots 7see the lot list below
Framework period 3 yrsends 31 Aug 2029 · up to 31 Aug 2030 with extensions · starts 1 Sept 2026

What is being bought7 lots · detail below

Published requirement description

Supply of Fitness Equipment to South Wales Fire & Rescue Service

  • The authority expects to re-tender this requirement around 15 Jun 2030, 23:59 BST.
  • No preliminary market engagement: The fitness equipment being purchased is readily available from sports equipment providers. The specifications have been written by the Fire Service Health and Fitness Advisors and have been chosen to provide maximum benefit to operational firefighters.

CPV: Sports goods and equipment

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Places
up to 6 suppliers
Framework period
3 yrs · up to 4 yrs from 1 Sept 2026, Not applicable
Supplier levy on call-offs (max %)
Not applicable
Published description of the framework

Direct award to One supplier per lot

Lots and requirements (7)Procurement structure

7 lots · all with a published value · same conditions of participation on every lot

Every one of these 3 lots carries the same published figure, £30,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1TreadmillsRenewal 3 yrsSMEVCSEceiling above

Supply of New Treadmills

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensions
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase additional treadmills depending on operational need. · Option to extend for a further 12 months upon satisfactory performance
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

Lot #2Rowing MachinesRenewal 3 yrsSMEVCSEPublished value£30,000

Purchase of Rowing Machines

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £30,000 exc. VAT · £36,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase more depending upon operational need · Option to extend for a further 12 months
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

Lot #3Upright Exercise BikesRenewal 3 yrsSMEVCSEceiling above

Purchase of upright exercise bikes

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensions
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase more based on operational need · Option to extend for a further 12 months upon satisfactory performance
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

Lot #4Ski MachineRenewal 3 yrsSMEVCSEceiling above

Supply of New Floor Mounted ski machine

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensions
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase more depending upon operational need · Option to extend for a further 12 months
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

Lot #5Air BikesRenewal 3 yrsSMEVCSEPublished value£30,000

Purchase of Air Bikes

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £30,000 exc. VAT · £36,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase more depending on operational need · Option to extend for a further 12 months
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

Lot #6Strength EquipmentRenewal 3 yrsSMEVCSEPublished value£25,000

Purchase of Strength Equipment

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £25,000 exc. VAT · £30,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase more depending upon operational requirements · Option to extend for a further 12 months
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

Lot #7Ancillary EquipmentRenewal 3 yrsSMEVCSEPublished value£25,000

Purchase of Ancillary Equipment - foam rollers, stretch mats, exercise balls, skipping rope etc

Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £25,000 exc. VAT · £30,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to purchase more depending on operational requirements · Option to extend for a further 12 months
37400000 Sports goods and equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Not Applicable
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As per tender pack

  • Technical & professional ability

    As per tender pack

What this means for your bid
  • “Supply of Fitness Equipment” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 15 Jun 2030
First published
15 Jun 2026, 12:02 BST
Last source update
15 Jun 2026, 12:02 BST
Award evaluation window
Submission end – 27 Jul 2026
Authority reference
SWEU064
FTS notice number
2026/S 000-056131
Latest notice
Tender notice (UK4)
Classification (CPV)
Sports goods and equipment
Delivery area
Wales (UKL15)
Official registry OCID
ocds-h6vhtk-06b4e1 Find a Tender
Contract terms summary

30 days nett

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Appointment period ends
15 Jul 2026, 12:00 BST
Clarification deadline
8 Jul 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · Not applicable
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Submissions must be made through www.sell2wales.gov.wales ↗

Timeline

15 Jun 2026 → 1 Sept 2026 · 5 dates
  1. Tender notice published134 days ago
    15 Jun 2026, 12:02 BST
  2. Clarification questions by111 days ago
    8 Jul 2026, 17:00 BST
  3. Admission / appointment period ends104 days ago · period end, not a bid countdown
    15 Jul 2026, 12:00 BST
  4. Award decision expected by91 days ago
    27 Jul 2026, 23:59 BST
  5. Contract starts56 days ago
    1 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    15 Jun 2026, 12:02 BST
    UK4

Contracting authority & participating public bodies

South Wales Fire and Rescue Service

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQMW-9436-MMYZ South Wales Fire and Rescue Service Headquarters, Llantrisant, Wales, CF72 8LXContact name, email, phone

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender