Official UK procurement notice
Supply of Fire Safety Products and Associated Services - Y23025
Authority: Commercial Services TA KCS Procurement Services·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe Framework Agreement will cover, but not be limited to, the following Goods/Services:
- The Supply, Installation and Maintenance of Fire Safety Products
- Fire Risk Assessment
- Fire Awareness Training
- Fire Detection, Alarm, Monitoring Systems and Services
- Sprinkler Systems
- Emergency Lighting
- Wet and Dry Risers
The Framework Agreement will be split into 5 LOTs:
LOT 1 – The Supply of Fire Safety Products
LOT 2 – Fire Risk Assessment and Fire Awareness Training
LOT 3 – Fire Prevention and Detection Systems
LOT 4 - Emergency Lighting
LOT 5 –Wet and Dry Risers
CPV: Education and training services · Emergency lighting equipment · Fire-detection systems · Firefighting, rescue and safety equipment · Miscellaneous fire-protection equipment · Risers
How this framework works
From the published notice- Bids received
- 12 bids on the busiest of 5 lots · 19 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · evaluation weights differ by lotEvery one of these 5 lots carries the same published figure, £200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1The Supply of Fire Safety ProductsAwardedceiling above
This LOT is for the supply, installation, maintenance and testing of fire safety equipment, this would include the following but is not limited to:
- Fire extinguishers; water, powder, gas, foam and wet chemical
- Fire blankets
- Fire signs
- Fire safety log books
- Fire marshal kits
- Fire buckets
- Extinguisher stands
- Evacuation chairs
Lot #2Fire Risk Assessment and Fire Awareness TrainingAwardedceiling above
This LOT will cover a fully comprehensive fire risk assessment which is to be documented and meet the requirements of the Regulatory Reform (Fire Safety) Order 2005 and should identify the following;
- The risks and persons at risk
- Identifying fire hazards
- Fire detection and alarm systems
- Means of escape/exit plan
- Maintenance and testing of fire equipment
- Actions required with appropriate recommendations
The Supplier will also need to provide fire awareness training to Customer’s nominated staff. Topics to be covered should include;
- The types of fires
- What to do in the event of a fire
- Fire prevention
- Clear duties and responsibilities of a fire warden
- A question and answer session
- An outdoor practical session on how to extinguish a controlled fire
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
Lot #3Fire Prevention and Detection SystemsAwardedceiling above
This LOT is for the supply, installation, service and maintenance of fire protection and detection systems. Suppliers must be able to provide conventional, addressable and wireless fire alarms as well as category M, L and P systems. The Supplier will also be expected to install the fire systems at the Customers premises, provide maintenance and also testing and inspection Services as required by regulations. The Supplier may also need to provide maintenance, testing and inspection Services to an existing fire detection and alarm system if the Customer already has one installed and if is required.
Areas to be covered include, but are not limited to:
- Fire detection and fire alarm systems
- Fire monitoring systems
- Sprinkler systems
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
Lot #4Emergency LightingAwardedceiling above
This LOT is for the supply, installation, testing and maintenance of emergency lighting. Suppliers should be able to provide a range of:
- Maintained lighting - mains powered and used as part of a normal room lighting system that switch to battery use and dim to a lower-level light in event of power loss
- Non-maintained lighting - battery powered that only come on for a specific duration when power supply to normal artificial lighting fails
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
Lot #5Wet and Dry RisersAwardedceiling above
This LOT is for the supply, installation, testing and maintenance of wet and dry risers.
The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · The Supply of Fire Safety Products | 60% | 30% | 10% | |
| 2 · Fire Risk Assessment and Fire Awareness Training | 90% | — | 10% | |
| 3 · Fire Prevention and Detection Systems | 90% | — | 10% | |
| 4 · Emergency Lighting | 90% | — | 10% | |
| 5 · Wet and Dry Risers | 90% | — | 10% |
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Supply of Fire Safety Products and Associated Services - Y23025” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Sept 2022, 15:49 BST
- Last source update
- 23 Jun 2023, 14:09 BST
- Award evaluation window
- 20 Oct 2022 – …
- Authority reference
DN630032- FTS notice number
2023/S 000-017969- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036581Find a Tender
Publisher note: All public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. Full details of the classification of potential Customer’s geographical areas and organisation classifications are detailed as follows: LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: A-Z of councils online | Local Government Association https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: Councils | COSLA Wales: Administered across 22 Council areas. See link: Find your local authority | GOV. WALES Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England Home | Police.uk (www.police.uk) https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.dyfed-powys.police.uk/ Home | Gwent Police Home | North Wales Police https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 St John Ambulance Cymru - Wales’ leading first aid charity (sjacymru.org.uk) CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.service.gov.uk/ https://www.hefcw.ac.uk/ https://www.universitiesuk.ac.uk Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man Isle of Man Government - Charities Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find Suppliers are advised that the Contracting Authority and its Customers reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Framework Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.
How it was run
Official notice- Appointment period ends
- 20 Oct 2022, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 20 Oct 2022, 14:15 BST
Timeline
20 Oct 2022 → 23 Jun 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown20 Oct 2022, 14:00 BST
- Bids opened20 Oct 2022, 14:15 BST
- Notice published23 Jun 2023, 14:09 BST
Notice history
2 events · 3 releases on Find a Tender · since 20 Feb 2023- Status changed to complete20 Feb 2023, 15:26 GMT
- Buyer details updated23 Jun 2023, 14:09 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextInformation on value of contract/lot (excluding VAT) · V.2.4 | Lowest offer: £0.1 / Highest offer: £200,000 taken into consideration | Lowest offer: £0.1 / Highest offer: £2,000,000.00 taken into consideration | |
| — | TextInformation on value of contract/lot (excluding VAT) · V.2.4 | Lowest offer: £0.1 / Highest offer: £200,000 taken into consideration | Lowest offer: £0.1 / Highest offer: £2,000,000.00 taken into consideration | |
| — | TextInformation on value of contract/lot (excluding VAT) · V.2.4 | Lowest offer: £0.1 / Highest offer: £200,000 taken into consideration | Lowest offer: £0.1 / Highest offer: £2,000,000.00 taken into consideration | |
| — | TextInformation on value of contract/lot (excluding VAT) · V.2.4 | Lowest offer: £0.1 / Highest offer: £200,000 taken into consideration | Lowest offer: £0.1 / Highest offer: £2,000,000.00 taken into consideration | |
| — | TextInformation on value of contract/lot (excluding VAT) · V.2.4 | Lowest offer: £0.1 / Highest offer: £200,000 taken into consideration | Lowest offer: £0.1 / Highest offer: £2,000,000.00 taken into consideration |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast40 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Emergency Lighting
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
The Supply of Fire Safety Products
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Risk Assessment and Fire Awareness Training
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Risk Assessment and Fire Awareness Training
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Risk Assessment and Fire Awareness Training
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
The Supply of Fire Safety Products
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Fire Prevention and Detection Systems
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Emergency Lighting
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Emergency Lighting
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Emergency Lighting
- Signed
- 13 Dec 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · The Supply of Fire Safety Products | 7bids · 7 electronic | 5 | — | £0 – £200,000 |
| 2 · Fire Risk Assessment and Fire Awareness Training | 9bids · 9 electronic | 6 | — | £0 – £200,000 |
| 3 · Fire Prevention and Detection Systems | 12bids · 12 electronic | 10 | — | £0 – £200,000 |
| 4 · Emergency Lighting | 9bids · 9 electronic | 8 | — | £0 – £200,000 |
| 5 · Wet and Dry Risers | 10bids · 10 electronic | 8 | — | £0 – £200,000 |
| Whole notice | — | — | — | £0 – £10,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Kent County Council (t/a KCS)Contracting authorityCentral purchasing bodyRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Commercial Services Kent LtdReview body
Framework contractors & participating bidders
24 commercial parties on the notice- AllSavedFramework contractor
- AllsavedFramework contractor
- Amalgamated LtdFramework contractor
- AmalgamatedLtdFramework contractor
- Bespoke Detection Services LtdFramework contractor
- BespokeDetection ServicesFramework contractor
- CCSS Fire and Security LtdFramework contractor
- Chubb Fire and Security LtdFramework contractor
- DDS(International) LtdFramework contractor
- Houghton and Sons LtdFramework contractor
Show 14 more suppliers
- Peterlee Fire Company LtdFramework contractor
- RGE ServicesFramework contractor
- RGEServicesFramework contractor
- Ridge and PartnersFramework contractor
- Stand-By Fire ProtectionFramework contractor
- Stand-By Fire ProtectionFramework contractor
- Stealth Fire and SecurityLtdFramework contractor
- Sureserve Fire and ElectricalLTDFramework contractor
- Sureserve Fire and ElectricalLtdFramework contractor
- SureserveFire and ElectricalLtdFramework contractor
- Triangle Fire SystemsFramework contractor
- Triangle Fire Systems LtdFramework contractor
- VentroLtdFramework contractor
- VentroLtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.