Official UK procurement notice
Tender for Supply of Case Note Folders.
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionSwansea Bay University Health Board (SBU HB) is awarding a contract for the Supply of 25,000 Patient Case Note Folders to support the Health Records Department. The procurement was conducted via an open tender process and the preferred supplier was identified based on submission of the most advantageous bid that met the Health Board's requirements. The contract value is £49,155.00 (excluding VAT). This value includes delivery to the Health Board site. The contractor is Lyreco UK Limited.
CPV: Folders
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£75,000
- Condition of participation
This is an open tender. Suppliers must meet the minimum legal, technical, and insurance requirements. Only complete and timely tender submissions will be considered for evaluation. N/B: (All bidders must ensure they are registered on the Central Digital Platform and have received the Unique ID)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical.: 15%
- Commercial: 85%
Published award criteria (2)
- Technical.: All bidders are required to complete, as part of their submission the Form of Offer document. This schedule will enable the Health Board to score the Quality Questions of the bids received.
- Commercial: Commercial value of the Health Board's requirement.
- Condition of participation
This is an open tender. Suppliers must meet the minimum legal, technical, and insurance requirements. Only complete and timely tender submissions will be considered for evaluation. N/B: (All bidders must ensure they are registered on the Central Digital Platform and have received the Unique ID)
- Price carries 85 of 100 points: a 10% discount moves about 8.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2025, 12:04 BST
- Last source update
- 17 Oct 2025, 14:17 BST
- Authority reference
SBU-ITT-60113- FTS notice number
2025/S 000-046468- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058259Find a Tender
How it was run
Official notice- Submission deadline
- 21 Aug 2025, 15:00 BST
- Clarification deadline
- 12 Aug 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
This procurement exercise is being carried out via Bravo E-tendering Portal: etenderwales.bravosolution.co.uk/home.html ↗
Timeline
6 Aug 2025 → 17 Oct 2025 · 5 dates- Tender notice published6 Aug 2025, 12:04 BST
- Clarification questions by12 Aug 2025, 16:00 BST
- Submission deadline21 Aug 2025, 15:00 BST
- Contract starts5 Sept 2025, 00:00 BST
- Latest notice published363 days ago17 Oct 2025, 14:17 BST
Notice history
4 events · 2 releases on Find a Tender · since 6 Aug 2025- Tender notice published6 Aug 2025, 12:04 BSTUK4
- Contract details notice published17 Oct 2025, 14:17 BSTUK7
- Status changed to complete17 Oct 2025, 14:17 BST
- Buyer details updated17 Oct 2025, 14:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lyreco UK Limited | — | — | Awarded |
Contracts
Supply of Case Note Folders · Lyreco UK Limited
- Signed
- 15 Oct 2025
- Value
- £49,155
- Period
- 20 Oct 2025 – 20 Apr 2027
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply
Bidders & participating suppliers
1 commercial party on the notice- Lyreco UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender