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Published 4 Jul 2025, 09:00 BST

Official UK procurement notice

Supply of Beds and Mattresses

Official notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS) (NHS & healthcare)

Framework agreement34 lotsGoodsOpen procedure
Sectors: Medical Devices & Pharma (33)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Scotland (UKM)
Framework ceiling (notional)£3,400,000total for 34 lots · framework ceiling, not attributable revenue
Submissions closed 13 Aug 2025awarded 12 Dec 2025
Lots 34see the lot list below

What is being bought34 lots · detail below

Published requirement description

Supply of Healthcare Mattresses across NHS Scotland

CPV: Beds for medical use · Mattress covers · Mattresses

How this framework works

From the published notice
Places
up to 128 suppliers · 18 bids on the busiest of 25 lots (0.1 per place) · 18 appointed
Electronic auction
yes

Lots and requirements (34)Procurement structure

25 of 34 loaded on this page

Showing the first 25 of 34 published lots; the full list is in the JSON and Markdown mirrors of this notice. 34 lots · no lot values published · same evaluation weights on every lot.

Shared scope across 24 of 25 lots

Procurement for the supply of beds and mattresses. Award will be unranked and we envisage 4 Suppliers per lot.

Lot #1EPB Std max user weight of at least 175kgAwardedRenewal

Procurement for the supply of Beds and Mattresses. Award will be unranked and we envisage 4 Suppliers per lot.

Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authority.Variant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #2EPB Low Height max user weight of at least 175kgAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #3EPB Delivery (Maternity)AwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #4EPB Paediatric Standard max user weight 120kgAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #5EPB Paediatric/Atypical Anatomy Standard Community max user weight 120kgAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #6Paediatric Electric CotAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #7EPB CommunityAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #8EPB Low Height CommunityAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowed
33192100 Beds for medical use
Lot #9EPB Bariatric max user weight of at least 250kgAwardedRenewal
Delivery: Scotland
Extensions: 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #10EPB Bariatric with weigh scales max user weight of at least 250kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #11EPB Bariatric Community max user weight of at least 250kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #12Alternating pressure air mattress replacement StandardAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #13Low pressure air mattress replacement Paediatric CotAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #14Alternating pressure air mattress replacement Minimum WeightAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #15Alternating pressure air mattress replacement Bariatric 251-300kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #16Low Air Loss mattress replacementAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #17Foam Mattress replacement Low Risk 120kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #18Foam Mattress replacement High Risk 120kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #19Foam Mattress replacement Low Risk 200kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #20Foam Mattress replacement Medium Risk 200kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #21Foam Mattress replacement High Risk 200kgAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #22Non powered self adjusting air mattress replacementAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39143112 Mattresses
Lot #23Foam or Equivalent OverlayAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
39512300 Mattress covers
Lot #24Rental/Service MaintenanceAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use
Lot #25Mental Health BedsAwardedRenewal
Delivery: Scotland
Extensions: bulk discounts · 2 x 12 months extension are available to the authorityVariant bids: not allowedElectronic catalogue: required
33192100 Beds for medical use

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 34 lots
Quality: 10%Price: 80%Environmental: 10%
Published sub-criteria (3)
  • Training & Support: 10%
  • price: 80%
  • Sustainability & Environmental: 10%
Published award criteria (3)
  • Sustainability & Environmental: 10
  • Training & Support: 10
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Supply of Beds and Mattresses” is a framework: the contest is a place on its panel, up to 128 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Jul 2025, 09:00 BST
Last source update
5 Jan 2026, 10:23 GMT
Award evaluation window
13 Aug 2025 – …
Authority reference
NP56425
FTS notice number
2026/S 000-000172
Classification (CPV)
Beds for medical useMattress coversMattresses
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0558b9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

The bringing of court proceedings against the Authority after the Framework Agreement has be entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

Publisher note: The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of NP56425 Supply of Beds and Mattresses (‘Products’) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘Participating Authorities’), where applicable and Scottish Hospices. The estimated values referred to in Section II.1.5 and 11.2.6 covers the 48 months contract duration and the 24 month extension period of the framework agreement. (SC Ref:818956)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publictenderscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends
13 Aug 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
13 Aug 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictenderscotland.publiccontractsscotland.gov.uk ↗

Timeline

13 Aug 2025 → 5 Jan 2026 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Aug 2025, 12:00 BST
  2. Bids opened
    13 Aug 2025, 12:00 BST
  3. Notice published296 days ago
    5 Jan 2026, 10:23 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Jan 2026, 10:23 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 18admitted to the panel · see the list ↓
Bids received 18busiest of 25 lots
Contracts signed 20latest 12 Dec 2025

34 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 15 of these contracts carry the same published figure, £1, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • EPB Low Height max user weight of at least 175kg

    Signed
    12 Dec 2025
    Value
    £319,724
    Status
    active

  • EPB Bariatric with weigh scales max user weight of at least 250kg

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • EPB Bariatric Community max user weight of at least 250kg

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Alternating pressure air mattress replacement Standard

    Signed
    12 Dec 2025
    Value
    £129,269
    Status
    active

  • Low pressure air mattress replacement Paediatric Cot

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Alternating pressure air mattress replacement Minimum Weight

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Low Air Loss mattress replacement

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Foam Mattress replacement Low Risk 120kg

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Foam Mattress replacement Low Risk 200kg

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Foam Mattress replacement Medium Risk 200kg

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Foam Mattress replacement High Risk 200kg

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • EPB Delivery (Maternity)

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Rental/Service Maintenance

    Signed
    12 Dec 2025
    Value
    £9,021
    Status
    active

  • Mental Health Beds

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Foam Mattress replacement High Risk 120kg

    Signed
    12 Dec 2025
    Value
    £236,824
    Status
    active

  • Trolley Bed

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Mental Health Mattresses

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Trolley Mattresses

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

  • Non powered self adjusting air mattress replacement

    Signed
    12 Dec 2025
    Value
    £92,356
    Status
    active

  • Lateral Tilt Beds

    Signed
    12 Dec 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · EPB Std max user weight of at least 175kg18bids · 18 electronic · 18 from abroad0——
2 · EPB Low Height max user weight of at least 175kg18bids · 18 electronic · 18 from abroad0——
3 · EPB Delivery (Maternity)18bids · 18 electronic · 18 from abroad0——
4 · EPB Paediatric Standard max user weight 120kg18bids · 18 electronic · 18 from abroad0——
5 · EPB Paediatric/Atypical Anatomy Standard Community max user weight 120kg18bids · 18 electronic · 18 from abroad0——
6 · Paediatric Electric Cot18bids · 18 electronic · 18 from abroad0——
7 · EPB Community18bids · 18 electronic · 18 from abroad0——
8 · EPB Low Height Community18bids · 18 electronic · 18 from abroad0——
9 · EPB Bariatric max user weight of at least 250kg18bids · 18 electronic · 18 from abroad0——
10 · EPB Bariatric with weigh scales max user weight of at least 250kg18bids · 18 electronic · 18 from abroad0——
11 · EPB Bariatric Community max user weight of at least 250kg18bids · 18 electronic · 18 from abroad0——
12 · Alternating pressure air mattress replacement Standard18bids · 18 electronic · 18 from abroad0——
13 · Low pressure air mattress replacement Paediatric Cot18bids · 18 electronic · 18 from abroad0——
14 · Alternating pressure air mattress replacement Minimum Weight18bids · 18 electronic · 18 from abroad0——
15 · Alternating pressure air mattress replacement Bariatric 251-300kg18bids · 18 electronic · 18 from abroad0——
16 · Low Air Loss mattress replacement18bids · 18 electronic · 18 from abroad0——
17 · Foam Mattress replacement Low Risk 120kg18bids · 18 electronic · 18 from abroad0——
18 · Foam Mattress replacement High Risk 120kg18bids · 18 electronic · 18 from abroad0——
19 · Foam Mattress replacement Low Risk 200kg18bids · 18 electronic · 18 from abroad0——
20 · Foam Mattress replacement Medium Risk 200kg18bids · 18 electronic · 18 from abroad0——
21 · Foam Mattress replacement High Risk 200kg18bids · 18 electronic · 18 from abroad0——
22 · Non powered self adjusting air mattress replacement18bids · 18 electronic · 18 from abroad0——
23 · Foam or Equivalent Overlay18bids · 18 electronic · 18 from abroad0——
24 · Rental/Service Maintenance18bids · 18 electronic · 18 from abroad0——
25 · Mental Health Beds18bids · 18 electronic · 18 from abroad0——

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)

Contracting authorityNHS & healthcareBody governed by public lawHealth 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body EdinburghContact email

Framework contractors & participating bidders

18 commercial parties on the notice
  • AccoraFramework contractor Charter House, Barrington Road, Orwell, Royston, East of England, SG8 5QP
  • Anetic Aid ltdFramework contractor Sapper Jordon Rossi Business Park, Otley Road,, Baildon, Yorkshire & Humber, BD17 7AX
  • Arjo UK LtdFramework contractor Arjo House, Houghton Hall Business Park, Houghton Regis, UK, LU5 5XF
  • DHGFramework contractor DHG, caerphilly, UK, CF83 1BF
  • Drive DeVilbissFramework contractor 14 Dales Park Place, Kilmarnock, UK, KA1 2SJ
  • Frontier Therapeutics LtdFramework contractor Innova One, Tredegar Business Park, Tredegar, UK, NP22 3EL
  • Harvest Healthcare LtdFramework contractor Sheaf House, Bradmarsh Way, Bradmarsh Business Park, Rotherham, Yorkshire & Humber, S60 1BW
  • Hillrom UK LtdFramework contractor Caxton Way, Thetford, IP24 3SE, South East, RG20 7QW
  • INVACARE LTDFramework contractor PENCOED TECHNOLOGY PARK, PENCOED, BRIDGEND, UK, CF35 5AQ
  • IQ Medical LimitedFramework contractor Unit 1A The Wharf, Stretton Under Fosse, Rugby, West Midlands, CV23 0PR
Show 8 more suppliers
  • LINET UK LTDFramework contractor 11 Brunel Way , Segensworth, Fareham, UK, PO15 5TX
  • LISCLARE LTDFramework contractor Unit 11 Heron Business Park, Tanhouse Lane, Widnes, UK, WA8 0SW
  • MEDeviceFramework contractor Tower House, Lucy Tower St, Lincoln, Lincoln, East Midlands, LN11XW
  • Medstrom LtdFramework contractor 2 Cygnus Court, Pegasus Business Park, Castle Donington, Derby, Derby, East Midlands, DE74 2SA
  • OSKA Care LtdFramework contractor OSKA , Edward House, 5 Penner Rd, Havant, Portsmouth, UK, PO9 1QZ
  • Renray HealthcareFramework contractor Winsford Ind Est, Winsford, Cheshire, UK, CW7 3RB
  • Stryker UKFramework contractor Hambridge Road, Newbury, UK, RG14 5AW
  • WinncareFramework contractor Unit 2 Interchange Way, Oakenshaw, Bradford, UK, BD12 7AZ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria