Official UK procurement notice
Supply of a Housing Management System & Finance Management System
Authority: North Wales Housing
What is being bought2 lots · detail below
Published requirement descriptionNWH wish to procure comprehensive 'commercial off-the-shelf' software to support its housing and finance operations. The Contract scope includes software supply, implementation support / consultancy to achieve maximum effectiveness of the solution, and ongoing maintenance and support.
CPV: IT services: consulting, software development, Internet and support
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,440,000 together) · evaluation weights differ by lotLot #1Supply of a Housing Management SystemRenewalPublished value£1,020,000
Supply and implementation of software covering all aspects of housing operations, for example;
o lettings and allocations
o tenancy management, including CRM / Contact Management
o case and workload management
o revenue and debt management, including service charges
o asset management, including strategic, compliance, repairs, servicing, planned maintenance and voids
o workforce mobility
o digital and self-service capabilities including customer portal / app
o automation and end-to-end workflow
o dashboards and management information.
Lot #2Supply of a Finance Management SystemRenewalPublished value£420,000
Supply, implementation and support of software covering all aspects of financial operations, for example;
o Case management and workflow for approvals, queries, or issue resolution
o Expenses management (workflows, approvals, payment)
o Purchase to Pay with automated links to budgets, with GRN, invoice matching, and payment
o A portal for suppliers to be registered, maintain up to date details, and ac-cess capabilities including raising queries, submitting invoices and automatic updates on payment status
o Project Accounting for capital spend and other investments
o Management accounts for report distribution
o Making Tax Digital including the ability to manage partial exemptions
o Chart of Accounts
o Accounts Payable / Receivable
o Cash management
o General Ledger
o Journals
o Creditor Management
o Bank Reconciliation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Supply of a Housing Management System | 71% | 21% | 8% | |
| 2 · Supply of a Finance Management System | 71% | 21% | 8% |
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 21 points on every lot: a 10% discount moves about 2.1 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 17 May 2022, 14:26 BST
- Last source update
- 17 May 2022, 14:26 BST
- FTS notice number
2022/S 000-012853- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0338d3Find a Tender
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121361. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:121361)
How it was run
Official notice- Submission deadline
- 20 Jun 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
Timeline
17 May 2022 → 29 Jun 2022 · 3 dates- Notice published17 May 2022, 14:26 BST
- Submission deadline20 Jun 2022, 12:00 BST
- Invitations to tender expected29 Jun 2022, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria