Official UK procurement notice
Supply, Installation, Maintenance & Removal of Highway Electrical Assets including ICP and Emergency Response Works
Authority: Derbyshire County Council (Local council)
What is being bought
Published requirement descriptionThis tender is for the supply, installation, maintenance and removal of highway electrical assets such as streetlights and illuminated traffic signs including electrical connections and emergency response. A key aspect of the contract is the provision of a 24-hour, 365-day emergency response service for street lighting issues. The contract is intended to support the DCC existing in-house street lighting team.
The contract will include the provision of electricity service works as an ICP (Independent Connection Provider) across the three DNO (Distribution Network Operator) areas in Derbyshire and attendance to dangerous situations to reduce the risk (mainly be second call with a lorry mounted crane, but on occasions first call). This contract will not cover traffic signal maintenance.
- The authority expects to re-tender this requirement around 21 Jan 2026, 23:59 GMT.
CPV: Maintenance services of public-lighting installations and traffic lights · Street-lighting equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£7,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical / Quality: 60%
- Price: 40%
Published award criteria (2)
- Technical / Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 21 Jan 2026
- First published
- 25 Jul 2025, 08:46 BST
- Last source update
- 12 May 2026, 09:37 BST
- Award evaluation window
- Submission end – 21 Jan 2026
- Authority reference
PLACE847H- FTS notice number
2025/S 000-068947- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0565f7Find a Tender
How it was run
Official notice- Submission deadline
- 8 Dec 2025, 11:00 GMT
- Clarification deadline
- 28 Nov 2025, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
25 Jul 2025 → 12 May 2026 · 10 dates- Planning notice published25 Jul 2025, 08:46 BST
- Market engagement2 Sept 2025, 23:59 BST
We are keen to gain insight from potential suppliers to help DCC develop the model for the procurement and the contract to ensure that it is attractive to the market place, provides value for money and delivers the best outcomes for Derbyshire.
Interested organisations will be invited to attend 1-1 meetings with representatives of DCC who will provide further information on the opportunity and set out the Council's proposed contracting and procurement approach. These meetings will be 30/45 minutes in duration and will be held preferably in person or via Teams on 1st or 2nd of September 2025. In person meetings will be held at the Derbyshire County Council Highways Depot, Station Road, Darley Dale, Matlock, DE4 2EQ
Through this process DCC will be seeking feedback on key elements of the contract model including the scope and duration, risk allocation, performance principles and procurement routes. Other key points DCC would like to discuss will include:
- How will you manage the contract?
- Are you an accredited ICP with NGED, ENW and NPG?
- How will you manage service transfers/new service connections?
- How will you manage fluctuating work demands across Derbyshire?
- What levels of stock will you be prepared to hold and how will you minimise delays from material lead times?
- How will you manage attendance to dangerous scenarios across Derbyshire - both first call (electrician) and second call (lorry mounted crane)?
- Innovations in the market
- Use of Recyclable / Recycled materials
- Social Value and Carbon footprint implications
- Tender notice published363 days ago28 Oct 2025, 12:52 GMT
- Clarification questions by332 days ago28 Nov 2025, 11:00 GMT
- Submission deadline322 days ago8 Dec 2025, 11:00 GMT
- Award decision expected by277 days ago21 Jan 2026, 23:59 GMT
- Assessment summaries sent270 days ago29 Jan 2026
- Standstill ends258 days ago9 Feb 2026, 23:59 GMT
- Contract starts205 days ago4 Apr 2026, 00:00 BST
- Latest notice published167 days ago12 May 2026, 09:37 BST
Notice history
9 events · 4 releases on Find a Tender · since 25 Jul 2025- Preliminary market engagement notice published25 Jul 2025, 08:46 BSTUK2
- Tender notice published28 Oct 2025, 12:52 GMTUK4
- Status changed to active28 Oct 2025, 12:52 GMT
- Procurement method changed28 Oct 2025, 12:52 GMT
- Deadline published: 8 Dec 2025, 11:00 GMT28 Oct 2025, 12:52 GMT
- Contract award notice published29 Jan 2026, 12:54 GMTUK6
- Status changed to complete29 Jan 2026, 12:54 GMT
- Contract signature expected2 Mar 2026, 23:59 GMTscheduled
- Contract details notice published12 May 2026, 09:37 BSTUK7
Routine re-releases (4)
- 2025-07: 1 release · 25 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Via East Midlands LimitedPLACE847H Supply, Installation, Maintenance & Removal of Highway Electrical Assets including ICP and Emergency Response Works4 Apr 2026 – 3 Apr 2028 · up to 3 Apr 2030Extensions: Contract extensions are subject to supplier performance and contract spend. Ext 1 - 04/03/2028-03/04/2029 Ext 2 - 04/03/2029 - 03/04/2030 | £7,200,000 inc. VAT | 29 Jan 2026 | Awarded |
Contracts
Contract 1 · Via East Midlands Limited
- Signed
- 12 Mar 2026
- Value
- £7,200,000 inc. VAT
- Period
- 4 Apr 2026 – 3 Apr 2028 · up to 3 Apr 2030 with extensions
- Status
- active
- Extensions
- Contract extensions are subject to supplier performance and contract spend. Ext 1 - 04/03/2028-03/04/2029 Ext 2 - 04/03/2029 - 03/04/2030
7 agreed KPIs: Timely completion of planned works. · Attendance at emergency call outs met within 2 hours of receiving the call · Availability of materials …
- Timely completion of planned works.
- Attendance at emergency call outs met within 2 hours of receiving the call
- Availability of materials
- Poor workmanship
- Rectification of remedial works
- Damage to materials supplied by the council
- Issues/Complaints. Details of investigation, findings and satisfactory resolution provided within 5 working days
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 2 | 0 | — |
Who bid
- wonVIA EAST MIDLANDS LIMITED · East Midlands
- did not winE.ON ENERGY SOLUTIONS LIMITED · West Midlands
- did not winJONES LIGHTING LIMITEDSME · North West England
- did not winALTITUDE SERVICES LIMITEDSME · North West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- ALTITUDE SERVICES LIMITEDBidder / tenderer
- E.ON ENERGY SOLUTIONS LIMITEDBidder / tenderer
- JONES LIGHTING LIMITEDBidder / tenderer
- VIA EAST MIDLANDS LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Signed contract Redacted contract
- Signed contract Redacted contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender