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Find a TenderAwardedContract award notice
Published 13 May 2025, 16:50 BST

Official UK procurement notice

Supply, Installation and Maintenance of Water Coolers

Official notice

Authority: University Hospitals Dorset NHS Foundation Trust (Central government)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: South West (UKK24)
Published estimate£83,333≈ £28k / year · £100,000 inc. VAT31.4% above published estimate
Submissions closed 11 Jun 2025awarded 19 May 2026
Awarded to Culligan (UK) Limited
Contract term 3 yrsends 20 Jul 2028 · up to 20 Jul 2030 with extensions · starts 21 Jul 2025

What is being bought

Published requirement description

Awarding contract for the Supply, Installation and Maintenance of Water Coolers at UHD

CPV: Water coolers

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£83,333
Contract period: 21 Jul 2025 – 20 Jul 2028 (3 yrs) · up to 20 Jul 2030 with extensionsValue: £83,333 exc. VAT · £100,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 x 12 months
31141000 Water coolers
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Supplier must be registered on the Central Digital Platform

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 60% Commercial, 30% Quality Submission: 10% Social Value Submission, Full details contained within ITT Pack

Conditions of participation1
  • Condition of participation

    Supplier must be registered on the Central Digital Platform

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 May 2025, 16:50 BST
Last source update
21 May 2026, 10:24 BST
Authority reference
C360864
FTS notice number
2025/S 000-020994
Latest notice
Contract award notice (UK6)
Classification (CPV)
Water coolers
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-05126a Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: Atamis Health Family Portal · Who buys & how to bid on Atamis
Electronic submission allowed
Submission deadline
11 Jun 2025, 14:00 BST
Clarification deadline
11 Jun 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

atamis-1928.lighning.force.com ↗

Timeline

13 May 2025 → 21 May 2026 · 5 dates
  1. Tender notice published
    13 May 2025, 16:50 BST
  2. Clarification questions by
    11 Jun 2025, 14:00 BST
  3. Submission deadline
    11 Jun 2025, 14:00 BST
  4. Contract starts
    21 Jul 2025, 00:00 BST
  5. Latest notice published160 days ago
    21 May 2026, 10:24 BST

Notice history

4 events · 2 releases on Find a Tender · since 13 May 2025
  1. Tender notice published
    13 May 2025, 16:50 BST
    UK4
  2. Contract award notice published
    21 May 2026, 10:24 BST
    UK6
  3. Status changed to complete
    21 May 2026, 10:24 BST
  4. Contract signature expected
    1 Jun 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £109,5171 award exc. VAT
Bids received 3
Awarded toValueDateStatus
Culligan (UK) Limited2 Jun 2026 – 31 Oct 2028 · up to 31 Oct 2030Extensions: 3 years contract with an option of 2 x12 months extension£109,51719 May 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Contracting authority & participating public bodies

University Hospitals Dorset NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PBGQ-3462-MVRD Management Offices, Poole Hospital, Longfleet Road, POOLE, South West, BH15 2JBContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Culligan Uk LtdAwarded supplierGB-COH: 02418453 Angel House, Wolverhampton, West Midlands, WV10 9LEContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender