Official UK procurement notice
Supply, installation and maintenance of Vehicle Activated Signs and School Flashing Signs across West Berkshire.
Authority: West Berkshire District Council (Local council)
What is being bought
Published requirement descriptionWest Berkshire Council is tendering for a 10 year contract for the supply, installation and maintenance of traffic management equipment across the District.
The objective is to ensure the continued reliability, effectiveness, and cost-efficiency of these safety-critical installations.
All equipment must comply with TOPAS approval (topasgroup.org.uk ↗) or meet ISO 9001 standards as a minimum. In addition, all signs must conform to the relevant European standards, including EN12966 for variable message signs and EN12899 for fixed traffic signs.
CPV: Road equipment · Road traffic-control equipment · Traffic-signal maintenance services · Variable message signs
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: The award criteria for this tender is set at 50% quality, 40% price and 10% social value.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 12:05 BST
- Last source update
- 17 Dec 2025, 14:35 GMT
- Award evaluation window
- Submission end – 19 Nov 2025
- Authority reference
P00001590- FTS notice number
2025/S 000-058171- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-051a5cFind a Tender
How it was run
Official notice- Submission deadline
- 17 Oct 2025, 12:00 BST
- Clarification deadline
- 1 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 May 2025 → 30 Dec 2025 · 11 dates- Planning notice published21 May 2025, 12:05 BST
- Market engagement6 Jun 2025, 00:59 BST
We are inviting suppliers to complete the survey on the link below. Please return your response by 17:00 on Friday 6th June 2025.
- Next notice expected24 Jun 2025, 00:59 BST
- Tender notice published19 Sept 2025, 14:41 BST
- Clarification questions by393 days ago1 Oct 2025, 12:00 BST
- Submission deadline377 days ago17 Oct 2025, 12:00 BST
- Award decision expected by343 days ago19 Nov 2025, 23:59 GMT
- Assessment summaries sent337 days ago26 Nov 2025
- Contract starts325 days ago8 Dec 2025
- Latest notice published316 days ago17 Dec 2025, 14:35 GMT
- Standstill ends302 days ago30 Dec 2025, 23:59 GMT
Notice history
9 events · 3 releases on Find a Tender · since 21 May 2025- Preliminary market engagement notice published21 May 2025, 12:05 BSTUK2
- Tender notice published19 Sept 2025, 14:41 BSTUK4
- Published value published: £500,00019 Sept 2025, 14:41 BST
- Status changed to active19 Sept 2025, 14:41 BST
- Procurement method changed19 Sept 2025, 14:41 BST
- Deadline published: 17 Oct 2025, 12:00 BST19 Sept 2025, 14:41 BST
- Contract award notice published17 Dec 2025, 14:35 GMTUK6
- Status changed to complete17 Dec 2025, 14:35 GMT
- Contract signature expected31 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ROADSIDE TECHNOLOGIES LTD2 Jan 2026 – 1 Jan 2036 | £780,000 inc. VAT | 26 Nov 2025standstill to 30 Dec 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 5 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Roadside Technologies LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender