Find a TenderAwarded

Published 17 Sept 2024, 15:37 BST

Official UK procurement notice

Supply, Installation and Maintenance of Laundry Equipment

Official notice

Authority: Cardiff Metropolitan University (Education)

ServicesOpen procedureSME suitable

Sectors: Community & Cultural Services (98) Delivery: Wales (UKL22)

Published estimate£200,000≈ £67k / year15% above published estimate

Submissions closed 18 Oct 2024awarded 27 Jan 2025

Awarded to JLA Ltd

Contract term 3 yrsends 1 Feb 2028 · extension options published · starts 2 Feb 2025

What is being bought

Published requirement description

Cardiff Metropolitan University is looking to appoint a supplier for the supply, installation and maintenance

of self-service laundry equipment and facilities at the University’s Cyncoed Campus and Plas Gwyn Halls of

Residence. Both locations currently consist of six washers and six dryers. The requirement is for the

successful supplier to provide a fully managed cashless laundry service.

Recurrence: A contract notice for the next tender will be published approximately 6 to 9 months in advance of the current contract ending.

CPV: Laundry-management services · Laundry-operation services

The lotProcurement structure

single lot · no lot value published

Lot #1Cardiff Metropolitan University has appointed a supplier for the supply, installation…AwardedRenewal 3 yrs

Cardiff Metropolitan University has appointed a supplier for the supply, installation and maintenance

of self-service laundry equipment and facilities at the University’s Cyncoed Campus and Plas Gwyn Halls of

Residence. The requirement is for the

appointed supplier to provide a fully managed cashless laundry service.

Contract period: 2 Feb 2025 – 1 Feb 2028 (3 yrs)

Delivery: Wales · At the University's Cyncoed Campus (CF23 6XD) and Plas Gwyn Halls of Residence (CF5 2XJ)

Extensions: The contract will be in place for an initial period of 3 years with an option to extend for a further period of up to 36 months.Variant bids: not allowed

98311100 Laundry-management services 98311200 Laundry-operation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 235Price: 40Environmental: 10

Published sub-criteria (17)

Quality: 60
Machine Specification: 20
Access to Equipment: 20
Lead Times: 20
Payment: 20
Machine Operation: 5
Preventative Maintenance: 10
Account Management: 5
Call Out/Breakdown Service: 15
Data Protection: 10
Laundry Room Upgrade: 15
Vending Machines: 5
Fair Working Practices: 10
Disposal: 10
Community Benefits: 10
Cost: 40
Environmental/Sustainability: 10

Published award criteria (17)

Quality: 60
Machine Specification: 20
Access to Equipment: 20
Lead Times: 20
Payment: 20
Machine Operation: 5
Preventative Maintenance: 10
Account Management: 5
Call Out/Breakdown Service: 15
Data Protection: 10
Laundry Room Upgrade: 15
Vending Machines: 5
Fair Working Practices: 10
Environmental/Sustainability: 10
Disposal: 10
Community Benefits: 10
Cost: 40

What this means for your bid

Price carries 40 of 285 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · A contract notice for the next tender will be published approximately 6 to 9 months in advance of the current contract ending.
First published: 17 Sept 2024, 15:37 BST
Last source update: 29 Jan 2025, 11:54 GMT
Award evaluation window: 18 Oct 2024 – …
Authority reference: ITT/24/13
FTS notice number: 2025/S 000-002951
Classification (CPV): Laundry-management servicesLaundry-operation services
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-049b9b Find a Tender

Publisher note: (WA Ref:147713)

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN, CY

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffmet/aspx/Home ↗

Submission deadline: 18 Oct 2024, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 180 days from the deadline
Bids opened: 18 Oct 2024, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffmet/aspx/Home ↗

Timeline

18 Oct 2024 → 2 Feb 2025 · 4 dates

Submission deadline
18 Oct 2024, 12:00 BST
Bids opened
18 Oct 2024, 12:00 BST
Notice published
29 Jan 2025, 11:54 GMT
Contract starts
2 Feb 2025

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
29 Jan 2025, 11:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £230,0001 contract exc. VAT

Bids received 32 from SMEs

Contracts signed 1latest 27 Jan 2025

Awarded to	Value	Date	Status
JLA Ltd	£230,000 †	—	Awarded

Contracts

Contract 002951-2025-1 · JLA Ltd
Signed
27 Jan 2025
Value
£230,000
Period
… – 1 Feb 2028
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic · 3 from abroad	2	—	—

Contracting authority & participating public bodies

Cardiff Metropolitan University

Contracting authorityEducationBody governed by public lawEducation Llandaff campus, Western Avenue, Llandaff, Cardiff, Wales, CF5 2YBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

JLA LtdAwarded supplier Meadowcroft Lane, Ripponden, Ripponden, Wales, HX64AJ

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Technical selection criteriatenderTechnical selection criteria