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AwardedFind a Tender · award

Supply, Installation and Maintenance of Cash Handling Devices

Buyer: Transport for London →

View official notice ↗Official source

BuyerTransport for London
StatusAwarded
Deadline9 Jan 2026
Value£12,000,000
Published16 Jun 2026

What is being bought

This tender sought to award a single contract to a single provider for the provision of supply, installation and maintenance of Cash Handling Devices to commence in July 2026. As TfL currently has devices installed at its London Underground stations, maintenance of existing devices is a requirement to be delivered through the contract.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Supply, Installation and Maintenance of Cash Handling Devices

Statuspending
Value£11,138,432
Contract periodFrom 20 Jul 2026 to 19 Jul 2031

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-051b46
Latest release ID056857-2026
Latest release timestampTue Jun 16 2026 19:52:38 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/072212-2025
Tender statuscomplete
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release0
Parties in latest release3

Notice history

DateEventReference
16 Jun 2026award, contract056857-2026
7 Nov 2025tender072212-2025
10 Oct 2025planning064353-2025
21 May 2025planning024071-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
16 Jun 2026 · 056857-2026 · award, contract
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7 Nov 2025 · 072212-2025 · tender
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    ],
    "procedure": {
      "features": "Bidders are invited to submit a response to our Invitation To Submit Initial Tenders which includes a Procurement Specific Questionnaire (inclusive of Conditions of Participation) as well as a Technical and Commercial proposal. Following publication of the tender but prior to the submission of proposals, bidders will have the opportunity to request a round of dialogue with the purpose of being able to provide clarity on the tender pack. Any information shared during dialogue sessions that could benefit all bidders will be recorded and shared as part of the clarification log. The PSQ will be evaluated in parallel to the Technical and Commercial submission as a single tendering stage.\nThe two highest scoring compliant bidders may be invited to progress to a negotiation stage, intended to improve the content of the initial tenders without introducing material alterations. Multiple sessions may be held if necessary. To conclude the negotiation stage, bidders will be invited to submit final tenders. For the avoidance of doubt, the negotiation stage is an optional stage.\nShould the negotiation stage be conducted, scoring for the two tenders will be finalised and the PSQ responses will be re-visited and confirmed with bidders prior to entering the award stage. If a negotiation stage is not held, TfL will make an award based on the scoring from the Initial Tender Submission evaluation.\nIn either circumstance, the contract award will be made to the bidder who has submitted the Most Advantageous Tender in line with the evaluation criteria."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-10-30T23:59:59Z"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-04-28T23:59:59+01:00"
    },
    "description": "This tender seeks to award a single contract to a single provider for the provision of supply, installation and maintenance of Cash Handling Devices to commence in July 2026. As TfL currently has devices installed at its London Underground stations, maintenance of existing devices is a requirement to be delivered through the contract.\nPlease complete the supplier set up process through the SAP Ariba link provided. Once you have registered, email reecechasey@tfl.gov.uk for access to the tender in the portal. All tender documents have been provided as an attachment to this notice so any system issues should not disadvantage a potential bidder.",
    "riskDetails": "-Software obsolescence\n-Supply of spare parts and obsolescence\n-Integration of operating systems/software\n-Cost of labour\n-Software specific\n-Vulnerabilities to hacking, data breaches or ransomware\n-Compliance with data protection laws (e.g. GDPR)\n-Licensing & IP\n-Licensing restrictions or expiration\n-Intellectual property disputes",
    "tenderPeriod": {
      "endDate": "2026-01-09T15:00:00Z"
    },
    "contractTerms": {
      "financialTerms": "Outlined in the contract document, included in the tender pack."
    },
    "enquiryPeriod": {
      "endDate": "2025-12-23T15:00:00Z"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://service.ariba.com/Supplier.aw",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "name": "Transport for London",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI41",
        "country": "GB",
        "locality": "London",
        "postalCode": "E20 1JN",
        "countryName": "United Kingdom",
        "streetAddress": "5 Endeavour Square"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "BSFAribaAdministration@tfl.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "Market Engagement has been carried out under a PIN notice, a Market Sounding Questionnaire, site visits and virtual engagement meetings have all been conducted in parallel to the new Procurement Act 2023 commencing."
  },
  "initiationType": "tender"
}
10 Oct 2025 · 064353-2025 · planning
{
  "id": "064353-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-10-10T16:34:03+01:00",
  "ocid": "ocds-h6vhtk-051b46",
  "buyer": {
    "id": "GB-PPON-PHMT-6197-NWNZ",
    "name": "Transport for London"
  },
  "tender": {
    "id": "WS2348189700",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 12000000,
          "currency": "GBP",
          "amountGross": 14400000
        },
        "status": "planned",
        "options": {
          "description": "Throughout the contract, the authority will be able to purchase devices to replace those at the end of their useful life."
        },
        "renewal": {
          "description": "The Contracting Authority will reserve the right to extend the contract by up to two, one year periods by providing the supplier with 6 months notice."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical proposal",
              "type": "quality",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Commercial proposal",
              "type": "price",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Social Value/ Responsible Procurement",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00",
          "maxExtentDate": "2033-06-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "As outlined in the Procurement Specific Questionnaire in the tender pack."
            },
            {
              "type": "technical",
              "description": "As outlined in the Procurement Specific Questionnaire in the tender pack."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30100000",
            "scheme": "CPV",
            "description": "Office machinery, equipment and supplies except computers, printers and furniture"
          },
          {
            "id": "44421721",
            "scheme": "CPV",
            "description": "Safe-deposit boxes"
          },
          {
            "id": "44421790",
            "scheme": "CPV",
            "description": "Cash boxes"
          },
          {
            "id": "50000000",
            "scheme": "CPV",
            "description": "Repair and maintenance services"
          },
          {
            "id": "51000000",
            "scheme": "CPV",
            "description": "Installation services (except software)"
          }
        ]
      }
    ],
    "title": "Supply, installation and maintenance of Cash Handling Devices",
    "value": {
      "amount": 12000000,
      "currency": "GBP",
      "amountGross": 14400000
    },
    "status": "planned",
    "procedure": {
      "features": "Potential bidders who view this notice are invited to attend a tender briefing session prior to release of the tender which will provide information on the procurement process. To gain an invitation, please email reece.chasey@tfl.gov.uk for details. \nBidders are invited to submit a response to our Invitation To Tender which includes a Procurement Specific Questionnaire (inclusive of Conditions of Participation) as well as a Technical and Commercial proposal. Following publication of the tender but prior to the submission of proposals, bidders will have the opportunity to engage in a round of dialogue with the purpose of being able to provide clarity on the tender pack. Any information shared during dialogue sessions that could benefit all bidders will be recorded and shared as part of the clarification log. The PSQ will be evaluated in parallel to the Technical and Commercial submission. \nThe two highest scoring compliant bidders will be invited to progress to a negotiation stage, intended to refine proposals without introducing material alterations. Multiple sessions may be held if necessary. To conclude the negotiation stage, bidders will be invited to submit a final proposal.\nScoring for the top two bidders will be finalised and the PSQ responses will be re-visited and confirmed with bidders prior to entering the award stage. The contract award will be made to the bidder who has submitted the Most Advantageous Tender in line with the evaluation criteria."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-05-30T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2026-05-29T23:59:59+01:00"
    },
    "description": "This tender seeks to award a single contract to a single provider for the provision of supply, installation and maintenance of Cash Handling Devices to commence in July 2026. As TfL currently has devices installed at its London Underground stations, maintenance of existing devices is a requirement to be delivered through the contract.",
    "riskDetails": "-Software obsolescence\n-Supply of spare parts and obsolescence\n-Integration of operating systems/software\n-Cost of labour\nSoftware specific\n-Vulnerabilities to hacking, data breaches or ransomware\n-Compliance with data protection laws (e.g. GDPR)\nLicensing & IP\n-Licensing restrictions or expiration\n-Intellectual property disputes",
    "tenderPeriod": {
      "endDate": "2026-01-09T14:00:00Z"
    },
    "communication": {
      "futureNoticeDate": "2025-11-03T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Outlined in the contract document, included in the tender pack."
    },
    "enquiryPeriod": {
      "endDate": "2025-12-16T17:00:00Z"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "SAP Ariba portal - https://service.ariba.com/",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "name": "Transport for London",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI41",
        "country": "GB",
        "locality": "London",
        "postalCode": "E20 1JN",
        "countryName": "United Kingdom",
        "streetAddress": "5 Endeavour Square"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "bsfaribaadministration@tfl.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "064353-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/064353-2025",
        "format": "text/html",
        "noticeType": "UK3",
        "description": "Planned procurement notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-10-10T16:34:03+01:00"
      }
    ]
  },
  "initiationType": "tender"
}
21 May 2025 · 024071-2025 · planning
{
  "id": "024071-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-21T15:01:44+01:00",
  "ocid": "ocds-h6vhtk-051b46",
  "buyer": {
    "id": "GB-PPON-PHMT-6197-NWNZ",
    "name": "Transport for London"
  },
  "tender": {
    "id": "WS2348189700",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "contractPeriod": {
          "endDate": "2031-04-24T23:59:59+01:00",
          "startDate": "2026-04-25T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "30000000",
            "scheme": "CPV",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
          }
        ]
      }
    ],
    "title": "Cash Handling Devices",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Provision and on-going maintenance of cash handling devices.",
    "communication": {
      "futureNoticeDate": "2025-08-23T23:59:59+01:00"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "name": "Transport for London",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI41",
        "country": "GB",
        "locality": "London",
        "postalCode": "E20 1JN",
        "countryName": "United Kingdom",
        "streetAddress": "5 Endeavour Square"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Reece Chasey",
        "email": "reecechasey@tfl.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "024071-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/024071-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-21T15:01:44+01:00"
      }
    ]
  },
  "initiationType": "tender"
}