Official UK procurement notice
Supply, Fit and Maintenance of Tyres
Authority: THE FELIXSTOWE DOCK AND RAILWAY COMPANY (Public body)
What is being bought
Published requirement descriptionThe Felixstowe Dock and Railway Company (located in Suffolk) requires:
- the supply of tyres for a variety of port vehicles
- the on-site fitting and maintenance of the tyres
- routine and reactive maintenance
- technical product support
- tyre disposal
An onsite presence is required at the Port of Felixstowe and a recurrent presence will be required at London Thamesport, Kent.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 ("TUPE") (as amended) may apply.
- The authority expects to re-tender this requirement around 1 Jul 2028, 23:59 BST.
- How the procedure runs: Interested suppliers are to express their interest in this opportunity via The Felixstowe Dock and Railway Company's ('the Purchaser') e-tender platform - Proactis. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so. The Tender document containing specification, submission requirements and award criteria together with the Form of Contract are available on the Purchaser's e-tender portal. NOTE: the tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing. Suppliers who express an interest will be required to complete and pass conditions of participation. These must be completed and submitted by the date detailed in Deadline for requests to participate. The Purchaser will undertake a financial assessment of the suppliers financial standing undertaken by the Purchasers Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation. Suppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender. TUPE (Transfer of Undertakings Protection of Employment) information will be requested from the incumbent contractor and provided to those suppliers invited to tender. Suppliers invited to tender will be required to undertake a site visit to the Port of Felixstowe, Suffolk prior to submitting their tendered bid. Tender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting. A preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised with the preferred supplier if required and time allowed for the Purchaser's Group approval to the contract terms.
CPV: Maintenance and repair services related to specific parts of vehicles · Tyres for heavy/light-duty vehicles
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£7,474,617
- Economic & financial standing
Financial capacity will be assessed as part of the conditions of participation. The Felixstowe Dock and Railway Company ('the Purchaser') will obtain finance reports on those suppliers that complete conditions of participation. The finance reports will be assessed by the Purchasers finance department considering the estimated spend under the contract to determine suppliers financial capacity.
Suppliers must be registered entities.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Specification: 20%
- Deviations to the Purchaser's requirements and/or Form of Contract: 20%
- Tenderers provided documentation - proposal: 10%
- Charges: 40%
- Sustainability: 10%
Published award criteria (5)
- Specification
- Charges
- Deviations to the Purchaser's requirements and/or Form of Contract: No material deviations to Form of Contracts - Deviations will be considered material if they could result in i) additional cost and/or ii) additional risk to the Purchaser.
- Tenderers provided documentation - proposal
- Sustainability
- Economic & financial standing
Financial capacity will be assessed as part of the conditions of participation. The Felixstowe Dock and Railway Company ('the Purchaser') will obtain finance reports on those suppliers that complete conditions of participation. The finance reports will be assessed by the Purchasers finance department considering the estimated spend under the contract to determine suppliers financial capacity.
Suppliers must be registered entities.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2028
- First published
- 18 Jul 2025, 13:00 BST
- Last source update
- 4 Dec 2025, 11:58 GMT
- Award evaluation window
- Submission end – 9 Dec 2025
- Authority reference
TC01404- FTS notice number
2025/S 000-041284- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056217Find a Tender- Contract terms summary
Payment terms are detailed within the Tender document.
- How it runs
Interested suppliers are to express their interest in this opportunity via The Felixstowe Dock and Railway Company's ('the Purchaser') e-tender platform - Proactis. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so.
The Tender document containing specification, submission requirements and award criteria together with the Form of Contract are available on the Purchaser's e-tender portal. NOTE: the tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing.
Suppliers who express an interest will be required to complete and pass conditions of participation. These must be completed and submitted by the date detailed in Deadline for requests to participate.
The Purchaser will undertake a financial assessment of the suppliers financial standing undertaken by the Purchasers Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation.
Suppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender.
TUPE (Transfer of Undertakings Protection of Employment) information will be requested from the incumbent contractor and provided to those suppliers invited to tender.
Suppliers invited to tender will be required to undertake a site visit to the Port of Felixstowe, Suffolk prior to submitting their tendered bid.
Tender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting.
A preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised with the preferred supplier if required and time allowed for the Purchaser's Group approval to the contract terms.
- Risks
A change to the equipment the subject of the contract.
In event of legislative change.
In event of change of Purchaser's requirements in terms of staff, or other requirement.
How it was run
Official notice- Requests to participate (first stage)
- 14 Aug 2025, 12:00 BST
- Submission deadline
- 14 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Purchaser uses Proactis e-tender platform:
procontract.due-north.com/SupplierRegistration… ↗
Suppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'.
Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the address above.
Timeline
18 Jul 2025 → 1 Feb 2026 · 7 dates- Tender notice published18 Jul 2025, 13:00 BST
- Submission deadline14 Aug 2025, 12:00 BST
- Assessment summaries sent329 days ago4 Dec 2025
- Latest notice published328 days ago4 Dec 2025, 11:58 GMT
- Award decision expected by323 days ago9 Dec 2025, 23:59 GMT
- Standstill ends317 days ago15 Dec 2025, 23:59 GMT
- Contract starts270 days ago1 Feb 2026
Notice history
4 events · 2 releases on Find a Tender · since 18 Jul 2025- Tender notice published18 Jul 2025, 13:00 BSTUK4
- Contract award notice published4 Dec 2025, 11:58 GMTUK6
- Status changed to complete4 Dec 2025, 11:58 GMT
- Contract signature expected31 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2030Extensions: The Felixstowe Dock and Railway Company will have the right to extend the contract in event: - a tendered process has been delayed or has not resulted in a successful preferred supplier; - a review of the Purchaser's requirements has not been concluded; For clarity this right is reserved for The Felixstowe Dock and Railway Company, not the contractor. · Options: The right to additional or alternative purchases while the contract is valid. Equipment on the ports for which the tyres are required may change and/or alternative tyres which are more sustainable or beneficial from another perspective become available. | £6,445,517 inc. VAT | 2 Dec 2025standstill to 15 Dec 2025 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UNIVERSAL TYRE COMPANY (DEPTFORD) LIMITED(THE)Awarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Transfer of Undertakings - Protection of Employment information will be requested from the incumbent supplier and will be provided to those suppliers that pass the Conditions of Participation and are invited to tender.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender