Official UK procurement notice
Supply Delivery Maintenance and Repair of Cleaning Equipment
Authority: Scotland Excel
What is being bought2 lots · detail below
Published requirement descriptionIt is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers,
sweepers, rotary machines, and carpet extractors.
There will also be a requirement for the service and maintenance of Cleaning Equipment.
CPV: Floor-maintenance machines
How this framework works
From the published notice- Places
- up to 10 suppliers · 13 bids on the busiest of 2 lots (1.3 per place) · 3 appointed
- Electronic auction
This is at the discretion of each Scotland Excel Council, Associate Member or other bodies Participating and applicable requirements will be set out by them during the procedure for the call-off of a contract under this proposed framework agreement (subject to law).
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Supply & Delivery of Cleaning Equipment & Associated ProductsCancelled
Supply and delivery at a national price for a range of commercial cleaning machines used in municipal buildings and schools. Additional goods including spares and accessories are also within the scope.
Lot #2Maintenance & Repair of Cleaning Equipment & Associated ProductsCancelled
It is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers,sweepers, rotary machines, and carpet extractors.
This lot is to provide the service and maintenance of Cleaning Equipment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 20%
- price: 80%
Published award criteria (2)
- Technical: 20
- Price: 80
- Economic & financial standing
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
Minimum: Minimum level(s) of standards required: INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and le… - Technical & professional ability
- Subcontracting
- Quality Management Procedures
- Environmental Management Systems or Standards
- Health and Safety Procedures
For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is
divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum: SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capa…
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply Delivery Maintenance and Repair of Cleaning Equipment” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Feb 2023, 11:58 GMT
- Last source update
- 5 Jun 2024, 09:48 BST
- Award evaluation window
- 12 Feb 2024 – …
- Authority reference
05-23- FTS notice number
2024/S 000-017361- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a76dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework Agreement, and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section “I.3)
Communication” of this Contract Notice).
It should be noted that, in accordance with Regulations 20 (7) and 20 (8) of the Public Contracts (Scotland) Regulations 2015, Scotland Excel may, where it is considered necessary, impose conditions for the performance of the contract by a group of economic operators which are different from those imposed on individual participants (for example Scotland Excel may require the group of economic operators to be jointly and severally liable for the performance of the contract), and may require groups of economic operators to assume a specific legal form for the purposes of the award of the contract
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organizations across the higher and further education sector in Scotland NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organization established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotlan Act 2014. Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014 The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Retrospective rebates apply to this framework. Please see the Special Conditions of Contract Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement. Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed framework agreement and will be settled by them during call-off of a contract under this proposed framework agreement. IMPORTANT NOTE:For some lots particular requirements apply, including but not limited to, a Minimum Bid Requirement, and the requirement to evidence conformance with the Tender Specification in all lots . Bids MAY be excluded from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Bids may be subject to a specific EVALUATION APPROACH in particular circumstances detailed in the instructions. Detailed information and instructions are contained within the tender documents The buyer is using PCS-Tender to conduct this ITT ex ercise. The Project code is 23965.For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ Tenderers will be requested to confirm if they will offer community benefits for this framework. (SC Ref:768517)
How it was run
Official notice- Appointment period ends
- 12 Feb 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Feb 2024, 12:00 GMT
Timeline
13 Mar 2023 → 5 Jun 2024 · 4 dates- Next notice expected13 Mar 2023
- Admission / appointment period endsperiod end, not a bid countdown12 Feb 2024, 12:00 GMT
- Bids opened12 Feb 2024, 12:00 GMT
- Notice published5 Jun 2024, 09:48 BST
Notice history
5 events · 3 releases on Find a Tender · since 11 Jan 2024- Published value updated to £4,000,00011 Jan 2024, 11:11 GMTwas £4,500,000
- Status changed to active11 Jan 2024, 11:11 GMT
- Procurement method changed11 Jan 2024, 11:11 GMT
- Deadline published: 12 Feb 2024, 12:00 GMT11 Jan 2024, 11:11 GMT
- Status changed to complete5 Jun 2024, 09:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply & Delivery of Cleaning Equipment & Associated Products
- Signed
- 13 May 2024
- Value
- £3,600,000
- Status
- active
Maintenance & Repair of Cleaning Equipment & Associated Products
- Signed
- 13 May 2024
- Value
- £400,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply & Delivery of Cleaning Equipment & Associated Products | 13bids · 13 electronic · 13 from abroad | 9 | — | — |
| 2 · Maintenance & Repair of Cleaning Equipment & Associated Products | 10bids · 10 electronic · 10 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
3 commercial parties on the notice- DMG Floorcare LtdFramework contractor
- Highland Industrial Supplies LtdFramework contractor
- Nilfisk LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.