Official UK procurement notice
Supply, Delivery and Installation of Audio Visual Equipment
Authority: Scotland Excel
What is being bought3 lots · detail below
Published requirement descriptionThis Contract Notice is in relation to the renewal framework for the Supply, Delivery and Installation of Audio Visual Equipment, on behalf of the 32 local authorities in Scotland. The tender is likely to include, but not limited to interactive
boards, projectors, television screens, audio equipment. The framework will mainly service the Education departments but may service other departments within the local authorities.
The framework may also be available to Scotland Excel associate members and other public sector organisations, further information will be available within the contract notice and tender document which will be available in due course.
CPV: Audio-visual equipment · Hardware installation services · Installation services of radio, television, sound and video equipment · Projectors · Repair and maintenance services · Television and audio-visual equipment · Whiteboard accessories · Whiteboards and magnetic boards
How this framework works
From the published notice- Bids received
- 13 bids on the busiest of 3 lots · 5 suppliers appointed
- Electronic auction
- Details provided by Councils at Call-off, where required.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · a supplier may bid for at most 1 of them · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £1,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Audio Visual EquipmentCancelledPublished value£32,400,000
This lot of for the supply, delivery and installation of audio visual equipment. This includes, but is not limited to interactive touch screens, display screen, projectors, and audio equipment. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Additional Support NeedsCancelledceiling above
This lot is for the supply, delivery and installation of Audio Visual Equipment for additional support need environments. This will include, but is not limited to audio visual equipment and sensory equipment and installation as required. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Service, Repair and MaintenanceCancelledceiling above
This lot is for the service, repair and maintenance of Audio Visual Equipment. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- price: 70%
Published award criteria (2)
- Technical: 30
- Price: 70
- Economic & financial standing
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
Minimum: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYERS (COMPULSOR… - Technical & professional ability
- Subcontracting
- Quality Management Procedures
- Environmental Management Systems or Standards
- Health and Safety Procedures
For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum: SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capa…
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply, Delivery and Installation of Audio Visual Equipment” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Sept 2022, 16:35 BST
- Last source update
- 26 Jul 2023, 16:37 BST
- Award evaluation window
- 20 Jan 2023 – …
- Authority reference
0822- FTS notice number
2023/S 000-021712- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0365ecFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section " “I.3 (Communication” of this Contract Notice).
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. This tender exercise has commenced after the UK withdrawal from the European Union and it has been conducted and concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; - Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies; - NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; - any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014 The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Rebates apply to this framework. For further details, please see the Special Conditions of Contract. (SC Ref:730486)
How it was run
Official notice- Appointment period ends
- 20 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 20 Jan 2023, 12:00 GMT
Timeline
16 Nov 2022 → 26 Jul 2023 · 4 dates- Next notice expected16 Nov 2022
- Admission / appointment period endsperiod end, not a bid countdown20 Jan 2023, 12:00 GMT
- Bids opened20 Jan 2023, 12:00 GMT
- Notice published26 Jul 2023, 16:37 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 Dec 2022- Published value updated to £36,000,0002 Dec 2022, 09:31 GMTwas £30,000,000
- Status changed to active2 Dec 2022, 09:31 GMT
- Procurement method changed2 Dec 2022, 09:31 GMT
- Deadline published: 20 Jan 2023, 12:00 GMT2 Dec 2022, 09:31 GMT
- Status changed to complete26 Jul 2023, 16:37 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Additional Support Needs
- Signed
- 12 Apr 2023
- Value
- ceiling above
- Status
- active
Service, Repair and Maintenance
- Signed
- 12 Apr 2023
- Value
- ceiling above
- Status
- active
Audio Visual Equipment
- Signed
- 12 Apr 2023
- Value
- £32,400,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Audio Visual Equipment | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
| 2 · Additional Support Needs | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
| 3 · Service, Repair and Maintenance | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
5 commercial parties on the notice- AVMI Kinly LtdFramework contractor
- Efficient Infrastructure SolutionsFramework contractor
- Learning SPACEFramework contractor
- Mediascape LtdFramework contractor
- SSUK LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.