Official UK procurement notice
Supply, Calibration and Reactive Maintenance services for Weighing Equipment
Authority: Home Office (Central government)
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: UK
Published estimate£312,361total for 2 lots · £374,833 inc. VAT
Submissions closed 8 Jan 2026awarded 30 Mar 2026
Awarded to John White & Son (Weighing Machines) Ltd, Marsden Weighing Machine Group Limited2 awards
Contract term 3 yrsends 7 May 2029 · up to 7 May 2030 with extensions · starts 8 May 2026
What is being bought2 lots · detail below
Published requirement descriptionThe Buyer has appointted a supplier for the Supply, Calibration and Reactive Maintenance services for Weighing Equipments used by Border Force, across multiple locations.
The agreement shall be split into two lots:-
Lot 1 - North Region
Lot 2 - South Region
- The authority expects to re-tender this requirement around 1 Nov 2029, 23:59 GMT.
CPV: Repair and maintenance services · Weighing machinery and scales
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£312,361 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (North Region)AwardedRenewalPublished value£132,807
The source published no individual description for this lot.
Lot #2Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (South Region)AwardedRenewalPublished value£179,554
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (2)
- Techncial/Quality: 55%
- Commercial: 45%
Published award criteria (2)
- Techncial/Quality
- Commercial
Lot distribution rule: Bidders may submit a Tender against one or more Lots and can be awarded more than one Agreement.
Bidders shall submit separate Tenders for each Lot competed.
One (1) Bidder shall be appointed to fulfil each lot.
What this means for your bid
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Nov 2029
- First published
- 20 Nov 2025, 14:51 GMT
- Last source update
- 20 May 2026, 17:09 BST
- Award evaluation window
- Submission end – 2 Mar 2026
- Authority reference
Project19521- FTS notice number
2025/S 000-075746- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e5acFind a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 8 Jan 2026, 12:00 GMT
- Clarification deadline
- 4 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
20 Nov 2025 → 20 May 2026 · 8 dates- Tender notice published340 days ago20 Nov 2025, 14:51 GMT
- Clarification questions by326 days ago4 Dec 2025, 12:00 GMT
- Submission deadline291 days ago8 Jan 2026, 12:00 GMT
- Award decision expected by238 days ago2 Mar 2026, 23:59 GMT
- Assessment summaries sent211 days ago30 Mar 2026, 00:00 BST
- Standstill ends199 days ago10 Apr 2026, 23:59 BST
- Contract starts172 days ago8 May 2026, 00:00 BST
- Latest notice published159 days ago20 May 2026, 17:09 BST
Notice history
8 events · 5 releases on Find a Tender · since 20 Nov 2025- Tender notice published20 Nov 2025, 14:51 GMTUK4
- Tender notice published11 Dec 2025, 15:04 GMTUK4
- Deadline moved to 8 Jan 2026, 12:00 GMT11 Dec 2025, 15:04 GMT+20 days · was 19 Dec 2025, 12:00 GMT
- Contract award notice published30 Mar 2026, 14:55 BSTUK6
- Status changed to complete30 Mar 2026, 14:55 BST
- Contract signature expected17 Apr 2026, 23:59 BSTscheduled
- Contract details notice published20 May 2026, 14:11 BSTUK7
- Contract details notice published20 May 2026, 17:09 BSTUK7
Routine re-releases (5)
- 2025-12: 1 release · 11 Dec 2025
- 2025-11: 1 release · 20 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £312,3612 awards exc. VAT
Bids received 32 from SMEs
Contracts signed 2latest 20 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (North Region)1 award | |||
| John White & Son (Weighing Machines) LtdSMELot 1 - Supply, Calibration and Reactive Maintenance of Weighing Equipment (North Region)8 May 2026 – 7 May 2029 · up to 7 May 2030Extensions: Optional extension option of 12 months. | £132,807 | 30 Mar 2026 | Awarded |
| Lot 2 · Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (South Region)1 award | |||
| Marsden Weighing Machine Group Limited8 May 2026 – 7 May 2029 · up to 7 May 2030Extensions: Optional extension option of 12 months. | £179,554 | 30 Mar 2026 | Awarded |
Contracts
Contract 1 · John White & Son (Weighing Machines) LtdSME
- Signed
- 20 May 2026
- Value
- £132,807
- Period
- 20 May 2026 – 7 May 2029 · up to 8 May 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months
- Change Amended to include redacted contract and KPIs
3 agreed KPIs: Calibration Visit · Management Information report · Calibration Certificate and report
- Calibration Visit
- Management Information report
- Calibration Certificate and report
Contract 2 · Marsden Weighing Machine Group Limited
- Signed
- 7 May 2026
- Value
- £179,554
- Period
- 8 May 2026 – 7 May 2029 · up to 8 May 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months
- Change Amended to include redacted contract and KPIs
3 agreed KPIs: Calibration Visits · Calibration Certificate and report · Management Information report
- Calibration Visits
- Calibration Certificate and report
- Management Information report
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (North Region) | 2final-stage tenders | 2 | 0 | — |
| 2 · Supply, Calibration and Reactive Maintenance Services for Weighing Equipment (South Region) | 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- John White & Son (Weighing Machines) LtdAwarded supplier
- Marsden Weighing Machine Group LtdAwarded supplier
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender