Supply and Support of Automated Film Scanners

{
  "id": "068858-2026",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2026-07-21T16:29:48+01:00",
  "ocid": "ocds-h6vhtk-06d035",
  "buyer": {
    "id": "GB-FTS-1169",
    "name": "Historic Environment Scotland"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000837811"
    }
  ],
  "awards": [
    {
      "id": "068858-2026-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-138001",
          "name": "Hartech Automation Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "HES/C/4371",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option."
        },
        "hasOptions": true,
        "description": "Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The contract will be for the supply of five automated digitisation workstations, to be used by the National Collection of Aerial Photography (NCAP), following the successful development of a prototype for the automated digitisation of pre-1970s aerial film."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ]
      }
    ],
    "title": "Supply and Support of Automated Film Scanners",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of five automated film scanners.",
    "classification": {
      "id": "38000000",
      "scheme": "CPV",
      "description": "Laboratory, optical and precision equipments (excl. glasses)"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "HES intends to award to the Supplier on the basis that competition is absent for technical reasons. On the basis no scanning workstations are available in the marketplace for the automated digitisation of pre-1970s aerial film, a procurement exercise was undertaken by Historic Environment Scotland in 2024 for the development of a prototype bespoke solution. This resulted in a contract being awarded to the Supplier. In January 2025 the prototype workstation successfully passed acceptance testing by the NCAP team. The supply of the workstations can therefore only be provided by the supplier.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-1169",
      "name": "Historic Environment Scotland",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH9 1SH",
        "countryName": "United Kingdom",
        "streetAddress": "Longmore House, Salisbury Place"
      },
      "details": {
        "url": "http://historicenvironment.scot",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "scheme": "COFOG",
            "description": "Built Environment, Tourism, Conservation"
          }
        ]
      },
      "identifier": {
        "legalName": "Historic Environment Scotland"
      },
      "contactPoint": {
        "email": "procurement@hes.scot",
        "telephone": "+44 1316688866"
      }
    },
    {
      "id": "GB-FTS-138001",
      "name": "Hartech Automation Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKC",
        "locality": "Washington",
        "postalCode": "NSR5 3NZ",
        "countryName": "United Kingdom",
        "streetAddress": "Washington Business Center, Turbine Way"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "Hartech Automation Limited"
      }
    },
    {
      "id": "GB-FTS-1033",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "068858-2026-1",
      "value": {
        "amount": 190000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "068858-2026-1",
      "dateSigned": "2026-07-21T00:00:00+01:00"
    }
  ],
  "description": "It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33.4.b(ii)\nand whilst the system requires an award date prior to the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into prior to the publication of this notice.\n(SC Ref:837811)",
  "initiationType": "tender"
}