Find a TenderAwardedContract details notice

Published 15 Aug 2025, 10:57 BST

Official UK procurement notice

Supply and fit of flooring

Authority: East Suffolk Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: Delivery location not published

Published estimate£240,000≈ £120k / year · £288,000 inc. VAT

Submissions closed 17 Sept 2025awarded 16 Oct 2025

Awarded to Hicks Flooring

Contract term 2 yrsends 2 Nov 2027 · up to 2 Nov 2028 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

The Council invites bids for a supply and installation of flooring service in support of works undertaken by the Council workforce and contractors to its housing stock. These works will include working in tenanted properties, as well as empty properties. Please note - we cannot always guarantee electricity supply within our empty properties so you must be able to provide your own power in these cases, we will make you aware if this is the case.

CPV: Floor coverings · Floor laying and covering work · Floor-covering work · Floor-laying work · Laying work of flexible floor coverings · Solid flooring

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£240,000

Contract period: 3 Nov 2025 – 2 Nov 2027 (2 yrs) · up to 2 Nov 2028 with extensionsValue: £240,000 exc. VAT · £288,000 inc. VAT

Extensions: +1

44112200 Floor coverings 44112210 Solid flooring 45432100 Floor laying and covering work 45432110 Floor-laying work 45432111 Laying work of flexible floor coverings 45432130 Floor-covering work

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 40% Price and 60% Quality (divided into sub criteria as per ITT Part B). Full details within the tender documents.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Aug 2025, 10:57 BST
Last source update: 17 Apr 2026, 13:17 BST
Authority reference: 2452-TEN-O
FTS notice number: 2025/S 000-049043
Latest notice: Contract details notice (UK7)
Classification (CPV): Floor coveringsFloor laying and covering workFloor-covering workFloor-laying workLaying work of flexible floor coveringsSolid flooring
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-0588b6 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 17 Sept 2025, 13:00 BST
Clarification deadline: 3 Sept 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted through In-Tend: in-tendhost.co.uk/eastsuffolk/aspx/Home ↗

Timeline

15 Aug 2025 → 17 Apr 2026 · 5 dates

Tender notice published
15 Aug 2025, 10:57 BST
Clarification questions by
3 Sept 2025, 13:00 BST
Submission deadline400 days ago
17 Sept 2025, 13:00 BST
Contract starts354 days ago
3 Nov 2025
Latest notice published188 days ago
17 Apr 2026, 13:17 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Aug 2025

Tender notice published
15 Aug 2025, 10:57 BST
UK4
Contract award notice published
16 Oct 2025, 15:56 BST
UK6
Status changed to complete
16 Oct 2025, 15:56 BST
Contract signature expected
30 Oct 2025, 23:59 GMT
scheduled
Contract details notice published
17 Apr 2026, 13:17 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £240,0001 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 16 Apr 2026

Awarded to	Value	Date	Status
Hicks FlooringSME31 Oct 2025 – 29 Oct 2027 · up to 29 Oct 2028Extensions: 1 year	£240,000	16 Oct 2025	Awarded

Contracts

Supply and fit of flooring · Hicks FlooringSME
Signed
16 Apr 2026
Value
£240,000
Period
17 Apr 2026 – 29 Oct 2027 · up to 29 Oct 2028 with extensions
Status
active
Extensions
1 year

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

East Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLPP-1174-BHLX East Suffolk House, Station Road, Melton, Woodbridge, East of England, IP12 1RTContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

Hicks FlooringAwarded supplier Unit 3, Wymondham Business Centre, Wymondham, East of England, NR18 9JLContact email
Hicks Flooring LimitedAwarded supplierGB-COH: 05754431 Unit 3, Wymondham Business Centre, Wymondham, East of England, NR18 9JLContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsInvitation to tender Part A, Invitation to tender Part B, Appendix A Pricing template, Appendix B Area A, Appendix C Area B

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Apr 2026, 13:17 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Oct 2025, 15:56 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender15 Aug 2025, 10:57 BST