Official UK procurement notice
Supply and Distribution of Milk
Authority: Dumfries and Galloway Council (Local council)
What is being bought
Published requirement descriptionThis opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to
appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to
Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct
to-site delivery model, across Council premises, schools and early years settings. Deliveries may be
required to multiple Council Premises. The current estimated number of Council Premises is
approximately 129. This number is indicative only and may increase or decrease during the term of
the Contract.
CPV: Food, beverages, tobacco and related products · Milk · Milk and cream · Skimmed milk
The lotProcurement structure
single lot · no lot value publishedLot #1This opportunity is for the Supply and Distribution of MilkRenewal
- Extensions
- 1 x 12 month extension at the Councils discretion
- Second stage
- 3–null candidates invited to tender
- Variant bids
- not allowed
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add morePublished sub-criteria (8)
- Supply Chain and product traceability — 20
- Supplier Resilience and delivery model — 20
- Fleet Capacity — 10
- Service Continuity and Contingency Planning — 15
- Fair work first — 10
- Community Benefits — 10
- price — 70
- Climate and sustainability — 15
Published award criteria (8)
- Supply Chain and product traceability — 20
- Supplier Resilience and delivery model — 20
- Fleet Capacity — 10
- Service Continuity and Contingency Planning — 15
- Climate and sustainability — 15
- Fair work first — 10
- Community Benefits — 10
- price — 70
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Dumfries and Galloway Council buys Milk and cream (CPV 1551) — and who usually turns up
Dumfries and Galloway Council’s own published record, next to the Scotland market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Milk and cream (CPV 1551) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Dumfries and Galloway Council
contract notices in 36 months: 2 in division 15 · 56 in all categories (9 direct)
Scotland · Milk and cream (CPV 1551)
contract notices delivered in Scotland in 36 months: 4 in CPV 1551 (4 contested) · 40 in division 15 (40 contested)
robust · n=9 Awards in Dumfries and Galloway Council (all categories, n=9 pairs) land a median 11% below: on this notice’s £759,835 that is about £674,733. Context for a bid, not a recommended price.
Method and what to read with care
- Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per lot, contested contract notices). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
- Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
- Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open for expressions of interest
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Sept 2026, 12:38 BST
- Last source update
- 21 Sept 2026, 12:38 BST
- Authority reference
DGCP-1036- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07765e
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 65189. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: as per tender documents (SC Ref:843540)
How to participate & submission route
Submit via Public Contracts Scotland- Expression of interest (EOI)
- —
- Tender submission deadline
- 14 Oct 2026, 12:00 BST
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
3 published dates · Europe/London- Notice publishedearlier today21 Sept 2026, 12:38 BST
- Submission deadlinein 23 days14 Oct 2026, 12:00 BST
- Invitations to tender expectedin 35 days27 Oct 2026, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dumfries Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria