Find a TenderAwarded
Published 21 Aug 2023, 10:26 BST

Official UK procurement notice

Supply and Distribution of Fresh Fruit & Vegetables

Official notice

Authority: Scotland Excel

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£24,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 8 Feb 2024awarded 3 May 2024
Next notice expected 1 Sept 2023

What is being bought

Published requirement description

This Contract Notice is in relation to a new framework opportunity for the Supply & Distribution of Fresh Fruit & Vegetables.

It is anticipated that the scope of the products covered under the framework will include, but is not limited to, fresh apples, bananas, grapes,

pears, strawberries, carrots, turnip, cabbage, corn and other associated products.

CPV: Cereals, potatoes, vegetables, fruits and nuts · Citrus fruit · Fruit and nuts · Fruit vegetables · Grapefruit · Kiwi fruit · Potatoes and dried vegetables · Root vegetables · Tropical fruit · Tropical fruit and nuts · Vegetables · Vegetables, fruits and nuts

How this framework works

From the published notice
Bids received
10 bids received · 10 suppliers appointed
Electronic auction
Details provided by Councils at Call-off, where required.

The lotProcurement structure

single lot · value published
Lot #1This Contract Award Notice is in relation to a new framework opportunity for the…AwardedPublished value£24,000,000

This Contract Award Notice is in relation to a new framework opportunity for the Supply & Distribution of Fresh Fruit & Vegetables.

Tenderers will be able to bid for one, any, or all local authority areas, where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Throughout Scotland.
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 25%Price: 75%
Published sub-criteria (2)
  • Technical: 25%
  • price: 75%
Published award criteria (2)
  • Technical: 25
  • Price: 75
Conditions of participation1
  • Condition of participation
    no text published
    Minimum: INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Emplo…
What this means for your bid
  • Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Supply and Distribution of Fresh Fruit & Vegetables” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Aug 2023, 10:26 BST
Last source update
31 May 2024, 10:41 BST
Award evaluation window
5 Feb 2024 – …
Authority reference
0823
FTS notice number
2024/S 000-016972
Classification (CPV)
Cereals, potatoes, vegetables, fruits and nutsCitrus fruitFruit and nutsFruit vegetablesGrapefruitKiwi fruitPotatoes and dried vegetablesRoot vegetablesTropical fruitTropical fruit and nuts
+2 moreVegetablesVegetables, fruits and nuts
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03f57e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section " “I.3 (Communication” of this Contract Notice)

Publisher note: This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. This tender exercise has commenced after the UK withdrawal from the European Union and it has been conducted and concluded in accordance with the Law, Guidance and procedures in force after the UK withdrawal on 31st December 2020. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit of its 32 local authorities in Scotland, Tayside Contracts, associate members, NHS, Scottish Prison Service, Police Scotland, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 Tenderers are required to submit a price for a minimum % of items as detailed in the commercial Schedule of Offer. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25317. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community benefit requirements. As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents (SC Ref:766589)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
8 Feb 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
5 Feb 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Sept 2023 → 31 May 2024 · 4 dates
  1. Next notice expected
    1 Sept 2023, 00:00 BST
  2. Bids opened
    5 Feb 2024, 12:00 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    8 Feb 2024, 12:00 GMT
  4. Notice published
    31 May 2024, 10:41 BST

Notice history

6 events · 4 releases on Find a Tender · since 11 Jan 2024
  1. Published value updated to £24,000,000
    11 Jan 2024, 14:15 GMT
    was £16,000,000
  2. Status changed to active
    11 Jan 2024, 14:15 GMT
  3. Procurement method changed
    11 Jan 2024, 14:15 GMT
  4. Deadline published: 5 Feb 2024, 12:00 GMT
    11 Jan 2024, 14:15 GMT
  5. Deadline moved to 8 Feb 2024, 12:00 GMT
    19 Jan 2024, 10:52 GMT
    +3 days · was 5 Feb 2024, 12:00 GMT
  6. Status changed to complete
    31 May 2024, 10:41 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.25 Feb 20248 Feb 2024+3 d
—Bid openingConditions for opening of tenders · IV.2.75 Feb 20248 Feb 2024+3 d

Incorrect closing date entered

Routine re-releases (4)
  • 2023-08: 1 release · 21 Aug 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 109 from SMEs
Contracts signed 1latest 3 May 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 016972-2024-0823-1

    Signed
    3 May 2024
    Value
    £24,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
10bids · 10 electronic · 10 from abroad9——

Contracting authority & participating public bodies

Scotland Excel

Contracting authorityBody governed by public lawGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1ARContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Court of SessionReview body Edinburgh

Framework contractors & participating bidders

10 commercial parties on the notice
  • Brake Bros LtdFramework contractor Enterprise House, Eureka Business Park, Ashford, UK, TN25 4AGContact phone
  • Dole Ltd T/AS Mark MurphyFramework contractor 1 Bankhead way, Sighthill Industrial Estate, Edinburgh, Scotland, EH11 4FBContact phone
  • FAILTE FOOD SERVICE LIMITEDFramework contractor EAST WAREHOUSE, BLOCHAIRN ROAD, GLASGOW, UK, G21 2DUContact phone
  • Fruits & RootsFramework contractor 17 Portland St, Troon, 17 Portland Street, Troon, UK, KA10 6AZContact phone
  • George Anderson & SonsFramework contractor Unit 21 Macmerry Industrial Estate, Macmerry, Tranent, East Lothian, UK, EH33 1RDContact phone
  • George Carruthers & Sons LtdFramework contractor F5/F8 Glasgow Fruit Market , Blochairn Road, Glasgow, UK, G21 2TZContact phone
  • McLays LtdFramework contractor 70 Glentanar Road, Tha Balmore Estate, Glasgow, Scotland, G22 7XSContact phone
  • Premier Produce Scotland LtdFramework contractor Unit F13 Blochairn Fruit Market, Glasgow, Scotland, G21 2XGContact phone
  • Swansons Fruit Company LtdFramework contractor Orchard House, 3 Henderson Drive, Inverness, Scotland, IV1 1TRContact phone
  • T.P.S Fruit & Vegetables LimitedFramework contractor Forglen, Turriff, Aberdeenshire, Scotland, AB53 4JQContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria