Official UK procurement notice
Supply and Distribution of Alcohol products to Guy's and St Thomas' NHS Trust
Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)
What is being bought3 lots · detail below
Published requirement descriptionThis ITP is for the Supply and Distribution/Services of/for Alcohol – Wine, Beer (Draught & Packaged), Spirits, Soft Drinks, and Cask Ale Products.
The requirement is split between hospitality and the Thomas Guy Club, further details of which are contained in the tender documents.
- How the procedure runs: Stage 1 - Participation Stage Stage 2 - Inviting Initial Tenders Stage Stage 3 - Inviting Final Tenders Stage
CPV: Beer · Beverages, tobacco and related products · Cider · Soft drinks · Wines
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£419,135 together) · a supplier may bid for at most 1 and win at most 1 of them · same conditions of participation on every lot · evaluation weights differ by lotLot #1WineAwardedRenewalPublished value£150,870
Wine products
- Economic & financial standing
See tender documents
- Technical & professional ability
See tender documents
Lot #2Beers, Spirits, Soft DrinksAwardedRenewalPublished value£250,620
Beers, Spirits, Soft Drinks products
- Economic & financial standing
See tender documents
- Technical & professional ability
See tender documents
Lot #3Cask AleAwardedRenewalPublished value£17,645
Cask Ale products
- Economic & financial standing
See tender documents
- Technical & professional ability
See tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Wine | 35% | 60% | 5% | |
| 2 · Beers, Spirits, Soft Drinks | 25% | 65% | 10% | |
| 3 · Cask Ale | 25% | 65% | 10% |
- Economic & financial standing
See tender documents
- Technical & professional ability
See tender documents
- Price carries 60–65 points depending on the lot; most lots put it at 65 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jul 2025, 13:47 BST
- Last source update
- 1 Apr 2026, 15:39 BST
- Award evaluation window
- Submission end – 23 Feb 2026
- Authority reference
C375955- FTS notice number
2025/S 000-064172- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05664aFind a Tender- Contract terms summary
via Avendra International e-Billing
- How it runs
Stage 1 - Participation Stage
Stage 2 - Inviting Initial Tenders Stage
Stage 3 - Inviting Final Tenders Stage
How it was run
Official notice- Requests to participate (first stage)
- 4 Nov 2025, 10:30 GMT
- Submission deadline
- 4 Nov 2025, 10:30 GMT
- Clarification deadline
- 28 Oct 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
25 Jul 2025 → 14 Apr 2026 · 11 dates- Planning notice published25 Jul 2025, 13:47 BST
- Market engagementmet18 Aug 2025, 23:59 BST
Supplier engagement sessions were held, one took place remotely on 3rd September and one held on site at client premises on 4th September.
Key Update - Suppliers questioned the contract start date of January if requiring fixed pricing and many brand owners only review beginning of each year and the bid being submitted in October, there was also discussions on duty increases on top of the annual reviews. It was also apparent that the mobilisation timeline although the right number of weeks, Christmas is not a great time to implement a contract.
Avendra feedback is to realign the timeline so the contract start date is April 2026, this will mean that all pricing is then fixed annually from this date with the exception of any duty changes from the budget. It will also allow time for site surveys to be completed, and new equipment installed.
- Next notice expected377 days ago7 Oct 2025, 23:59 BST
- Tender notice published375 days ago10 Oct 2025, 13:14 BST
- Clarification questions by356 days ago28 Oct 2025, 16:00 GMT
- Submission deadline350 days ago4 Nov 2025, 10:30 GMT
- Award decision expected by238 days ago23 Feb 2026, 23:59 GMT
- Assessment summaries sent202 days ago1 Apr 2026, 00:00 BST
- Latest notice published202 days ago1 Apr 2026, 15:39 BST
- Contract starts197 days ago6 Apr 2026, 00:00 BST
- Standstill ends188 days ago14 Apr 2026, 23:59 BST
Notice history
12 events · 7 releases on Find a Tender · since 25 Jul 2025- Planned procurement notice published25 Jul 2025, 13:47 BSTUK3
- Planned procurement notice published29 Jul 2025, 16:54 BSTUK3
- Preliminary market engagement notice published29 Jul 2025, 17:12 BSTUK2
- Preliminary market engagement notice published14 Aug 2025, 11:41 BSTUK2
- Preliminary market engagement notice published15 Sept 2025, 16:12 BSTUK2
- Tender notice published10 Oct 2025, 13:14 BSTUK4
- Published value updated to £419,13510 Oct 2025, 13:14 BSTwas £416,230
- Status changed to active10 Oct 2025, 13:14 BST
- Contract award notice published1 Apr 2026, 15:39 BSTUK6
- Status changed to complete1 Apr 2026, 15:39 BST
- Procurement method changed1 Apr 2026, 15:39 BST
- Contract signature expected15 Apr 2026, 23:59 BSTscheduled
Published amendments (3)
Project name update
Updated engagement date to w/c 1st Sep
Updated engagement date to w/c 1st Sep
Routine re-releases (7)
- 2025-08: 1 release · 14 Aug 2025
- 2025-07: 3 releases · 25 Jul 2025, 29 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Wine1 award | |||
| Bidfood15 Apr 2026 – 15 Apr 2029 · up to 15 Apr 2031Extensions: With an option to extend for a further period of 2 years · Options: Prior notification required before any additional products added to contract | £150,870 | 1 Apr 2026standstill to 14 Apr 2026 | Standstill |
| Lot 2 · Beers, Spirits, Soft Drinks1 award | |||
| LWC Drinks Limited Lot 2 - Beer (Draught & Packaged), Spirits, Soft Drinks15 Apr 2026 – 15 Apr 2029 · up to 15 Apr 2031Extensions: With an option to extend for a further period of 2 years · Options: Prior notification required before any additional products added to contract | £250,620 | 1 Apr 2026standstill to 14 Apr 2026 | Standstill |
| Lot 3 · Cask Ale1 award | |||
| LWC Drinks Limited 15 Apr 2026 – 15 Apr 2029 · up to 15 Apr 2031Extensions: With an option to extend for a further period of 2 years · Options: Prior notification required before any additional products added to contract | £17,645 | 1 Apr 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Wine | 11final-stage tenders | 7 | 0 | — |
| 2 · Beers, Spirits, Soft Drinks | 5final-stage tenders · 7 at stage one | 1 | 0 | — |
| 3 · Cask Ale | 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- BidfoodAwarded supplier
- LWC Drinks LtdAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender