Official UK procurement notice
Supply and Delivery of Printed Materials
Authority: Northern Ireland Housing Executive (Central government)
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Published estimate£490,000≈ £245k / year · £588,000 inc. VAT4.1% above published estimate
Submissions closed 7 Jul 2025awarded 8 Sept 2025
Awarded to Improvised Print
Contract term 2 yrsends 31 Aug 2027 · up to 31 Aug 2029 with extensions · starts 1 Sept 2025
What is being bought
Published requirement descriptionThe Contract is for the supply and delivery of printed materials to the Housing Executive across its buildings located throughout Northern Ireland. A full description was included in the tender documents.
- Not divided into lots: Due to the nature of the requirement, it is neither practical nor desirable to divide the proposed contract into lots. To do so would likely add unnecessary cost and risk.
- How the procedure runs: Please see tender documentation
CPV: Printed matter and related products · Printing and delivery services · Printing and distribution services · Printing and related services · Printing services · Services related to printing
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 20%
- Cost: 80%
Published award criteria (2)
- Quality : Please see the Tender Documentation.
- Cost: Please see the Tender Documentation.
What this means for your bid
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Jun 2025, 14:08 BST
- Last source update
- 19 Sept 2025, 11:02 BST
- Award evaluation window
- Submission end – 20 Aug 2025
- Authority reference
P0475- FTS notice number
2025/S 000-031946- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0547b9Find a Tender
- How it runs
Please see tender documentation
How it was run
Official noticeRun through: eTendersNI · Who buys & how to bid on eTendersNI
Access & registration note: Free Northern Ireland registration
- Submission deadline
- 7 Jul 2025, 15:00 BST
- Clarification deadline
- 1 Jul 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Tenders may only be submitted via the etendersni.gov.uk/epps/home.do ↗ portal.
Timeline
12 Jun 2025 → 19 Sept 2025 · 8 dates- Tender notice published12 Jun 2025, 14:08 BST
- Clarification questions by1 Jul 2025, 15:00 BST
- Submission deadline7 Jul 2025, 15:00 BST
- Award decision expected by20 Aug 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
- Assessment summaries sent8 Sept 2025, 00:00 BST
- Standstill ends399 days ago17 Sept 2025, 23:59 BST
- Latest notice published398 days ago19 Sept 2025, 11:02 BST
Notice history
6 events · 3 releases on Find a Tender · since 12 Jun 2025- Tender notice published12 Jun 2025, 14:08 BSTUK4
- Contract award notice published8 Sept 2025, 10:28 BSTUK6
- Status changed to complete8 Sept 2025, 10:28 BST
- Procurement method changed8 Sept 2025, 10:28 BST
- Contract details notice published19 Sept 2025, 11:02 BSTUK7
- Contract signature expected19 Sept 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £510,0001 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 19 Sept 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Improvised PrintSME19 Sept 2025 – 18 Sept 2027 · up to 18 Sept 2029Extensions: In accordance with the Contract Conditions. | £510,000 | 8 Sept 2025 | Awarded |
Contracts
Contract 1 · Improvised PrintSME
- Signed
- 19 Sept 2025
- Value
- £510,000
- Period
- 1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029 with extensions
- Status
- active
- Extensions
- The initial Contract period will be 2 years with the option to extend for a further period or periods of up to 2 years subject to the terms and conditions of Contract.
No agreed KPIs: The Contract value is below the relevant threshold.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 5 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- IMPROVISED PRINT LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender