TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 14 Jul 2025, 10:46 BST

Official UK procurement notice

Supply and Delivery of Ice Creams (PAN3171)

Official notice

Authority: Leicester City Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: East Midlands (UKF21)
Published estimate£80,000≈ £40k / year · £96,000 inc. VAT46.1% below published estimate
Submissions closed 14 Aug 2025awarded 10 Nov 2025
Awarded to South Lincs Foodservice Ltd
Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Leicester City Council invited Tenders for the supply and delivery of ice cream to De Montfort Hall (DMH) and Haymarket Theatre (HMT), Leicester.

CPV: Ice cream and similar products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£80,000
Contract period: 1 Oct 2025 – 30 Sept 2027 (2 yrs) · up to 30 Sept 2029 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The proposed contract will be for two years with option to extend for a period or periods totalling no more than a further two years.
15555000 Ice cream and similar products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Jul 2025, 10:46 BST
Last source update
11 Nov 2025, 09:49 GMT
Authority reference
PAN3171
FTS notice number
2025/S 000-039511
Latest notice
Contract details notice (UK7)
Classification (CPV)
Ice cream and similar products
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-055e3b Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
14 Aug 2025, 12:00 BST
Clarification deadline
31 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

14 Jul 2025 → 11 Nov 2025 · 5 dates
  1. Tender notice published
    14 Jul 2025, 10:46 BST
  2. Clarification questions by
    31 Jul 2025, 12:00 BST
  3. Submission deadline
    14 Aug 2025, 12:00 BST
  4. Contract starts387 days ago
    1 Oct 2025, 00:00 BST
  5. Latest notice published345 days ago
    11 Nov 2025, 09:49 GMT

Notice history

3 events · 2 releases on Find a Tender · since 14 Jul 2025
  1. Tender notice published
    14 Jul 2025, 10:46 BST
    UK4
  2. Contract details notice published
    11 Nov 2025, 09:49 GMT
    UK7
  3. Status changed to complete
    11 Nov 2025, 09:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £43,1201 contract exc. VAT
Contracts signed 1latest 10 Nov 2025
Awarded toValueDateStatus
South Lincs Foodservice Ltd£43,120 †—Awarded

Contracts

  • Supply and Delivery of Ice Creams (PAN3171) · South Lincs Foodservice Ltd

    Signed
    10 Nov 2025
    Value
    £43,120
    Period
    17 Nov 2025 – 16 Nov 2027 · up to 16 Nov 2029 with extensions
    Status
    active
    Extensions
    The contract is for two years with option to extend for a period or periods totalling no more than a further two years.

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall, Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • South Lincs Foodservice LtdAwarded supplierGB-PPON: PYHD-6482-BVHX 814 Leigh Road, Slough, South East, SL1 4BDContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender