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Published 11 Oct 2021, 18:04 BST

Official UK procurement notice

Supply and Delivery of Ice Cream Products for BCP Council

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)·Consortium: 3 public authorities

2 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: South West (UKK2)
Published estimate£2,500,000total for 2 lots
Submissions closed 11 Nov 2021awarded 21 Dec 2021
Awarded to Unilever UK Limited, New Forest Ice Cream Ltd2 awards
Contract term 3 yrsends 28 Feb 2025 · extension options published · starts 1 Mar 2022

What is being bought2 lots · detail below

Published requirement description

Supply and Delivery of Ice Cream Products for BCP Council.

Lot 1 is for the supply of impulse products across BCP Council and Lot 2 is for the supply of scoop ice cream products.

CPV: Food, beverages, tobacco and related products · Ice cream and similar products

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£350,000 together) · same evaluation weights on every lot
Lot #1Impulse Ice CreamAwardedRenewal 3 yrsPublished value£90,000
Contract period: 1 Mar 2022 – 28 Feb 2025 (3 yrs)
Delivery: South West
Extensions: The contract starts on 1 March 2022 and ends on 28 February 2025. The contract has two 12-month extensions available. Therefore, if all extensions were taken the total length of the contract would be for five years (3+1+1). · The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.Variant bids: not allowed
15555000 Ice cream and similar products
Lot #2Scoop Ice CreamAwardedRenewal 3 yrsPublished value£260,000
Contract period: 1 Mar 2022 – 28 Feb 2025 (3 yrs)
Delivery: South West
Extensions: The contract starts on 1 March 2022 and ends on 28 February 2025. The contract has two 12-month extensions available. Therefore, if all extensions were taken the total length of the contract would be for five years (3+1+1). · The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The start date of the contract is 1 March 2022.Variant bids: not allowed
15555000 Ice cream and similar products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Oct 2021, 18:04 BST
Last source update
3 Feb 2022, 09:07 GMT
Award evaluation window
8 Nov 2021 – …
Authority reference
DN561888
FTS notice number
2022/S 000-003100
Classification (CPV)
Food, beverages, tobacco and related productsIce cream and similar products
Delivery area
South West (UKK2)
Official registry OCID
ocds-h6vhtk-02ea9b Find a Tender
Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

Publisher note: Tender submissions must be by way of completion and submission of the Standard Selection Questionnaire (in accordance with the requirements set out in the Standard Selection Questionnaire) and tender by the date and time specified in Section IV.2.2.). The Council reserves the right not to accept tender submissions that are received after the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
11 Nov 2021, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Nov 2021, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

8 Nov 2021 → 1 Mar 2022 · 4 dates
  1. Bids opened
    8 Nov 2021, 14:00 GMT
  2. Submission deadline
    11 Nov 2021, 14:00 GMT
  3. Notice published
    3 Feb 2022, 09:07 GMT
  4. Contract starts
    1 Mar 2022

Notice history

4 events · 4 releases on Find a Tender · since 11 Oct 2021
  1. Deadline moved to 11 Nov 2021, 14:00 GMT
    11 Oct 2021, 18:04 BST
    +3 days · was 8 Nov 2021, 14:00 GMT
  2. Buyer details updated
    11 Oct 2021, 18:04 BST
  3. Status changed to complete
    3 Feb 2022, 09:07 GMT
  4. Buyer details updated
    3 Feb 2022, 09:07 GMT
Published amendments (2 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.28 Nov 202111 Nov 2021+3 d
—DateI.V.2.78 Nov 202111 Nov 2021+3 d
—TextBullet Points · II.1.4The Council seeks supplier(s) for the supply and delivery of ice cream products in Bournemouth, Christchurch and Poole. The tender is divided into two lots, one for impulse ice cream and the other for scoop ice cream and accessories. Bidders are able to Bid for a single lot or both lots. The Council currently has 20 trading outlets along the seafront which the supplier(s) will be required to suppl…The Council seeks supplier(s) for the supply and delivery of ice cream products in Bournemouth, Christchurch and Poole. The tender is divided into two lots, one for impulse ice cream and the other for scoop ice cream and accessories. Bidders are able to Bid for a single lot or both lots. The Council currently has 20 trading outlets along the seafront which the supplier(s) will be required to suppl…
—TextII.2.6)Value excluding VAT: £90,000Value excluding VAT: £120,000
—TextII.2.6)Value excluding VAT: £260,000Value excluding VAT: £230,000

2 amendments published without a description.

Routine re-releases (4)
  • 2021-10: 1 release · 11 Oct 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £2,500,0002 contracts exc. VAT
Bids received 83 from SMEs
Contracts signed 2latest 21 Dec 2021
Awarded toValueDateStatus
Lot 1 · Impulse Ice Cream1 award
Unilever UK Limited£900,000 †—Awarded
Lot 2 · Scoop Ice Cream1 award
New Forest Ice Cream LtdSME£1,600,000 †—Awarded

Contracts

  • Impulse Ice Cream · Unilever UK Limited

    Signed
    21 Dec 2021
    Value
    £900,000
    Period
    … – 28 Feb 2025
    Status
    active

  • Scoop Ice Cream · New Forest Ice Cream LtdSME

    Signed
    21 Dec 2021
    Value
    £1,600,000
    Period
    … – 28 Feb 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Impulse Ice Cream2bids · 2 electronic0——
2 · Scoop Ice Cream6bids · 6 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bournemouth Christchurch and Poole Council, Town Hall, Bournemouth, South West, BH2 6DYContact email

Dispute resolution & review bodies

  • High Courts of JusticeReview bodyReview contact point London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria