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Published 15 Jun 2021, 14:05 BST

Official UK procurement notice

Supply and Delivery of Grounds Maintenance Equipment and Small Plant

Official notice

Authority: Tayside Procurement Consortium

Framework agreement7 lotsGoodsOpen procedureSME suitable
Sectors: Machinery for mining, quarrying, construction equipment (43) Delivery: Scotland (UKM71)
Framework ceiling (notional)£13,300,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 15 Jul 2021awarded 5 Oct 2021
Lots 7see the lot list below

What is being bought7 lots · detail below

Published requirement description

Supply and delivery of Grounds Maintenance Equipment and Small Plant for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

  • Recurrence: May 2024 or May 2025 if extension option taken.

CPV: Grounds-maintenance equipment

How this framework works

From the published notice
Bids received
9 bids on the busiest of 7 lots · 8 suppliers appointed

Lots and requirements (7)Procurement structure

7 lots · no lot values published · evaluation weights differ by lot
Lot #1Handheld Equipment (including small plant)AwardedRenewal

Supply and delivery of Handheld Equipment.

Delivery: Scotland · Angus area Dundee area Perth & Kinross area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowedElectronic catalogue: required
43325100 Grounds-maintenance equipment
Lot #2Pedestrian Operated EquipmentAwardedRenewal

Supply and Delivery of Pedestrian Operated Equipment for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

Delivery: Scotland · Angus Area Dundee Area Perth & Kinross Area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowed
43325100 Grounds-maintenance equipment
Lot #3Ride on EquipmentAwardedRenewal

Supply and Delivery of Ride on Equipment for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

Delivery: Scotland · Angus Area Dundee Area Perth & Kinross Area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowed
43325100 Grounds-maintenance equipment
Lot #4Compact Tractors up to 85hpAwardedRenewal

Supply and Delivery of Compact Tractors up to 85hp for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

Delivery: Scotland · Angus Area Dundee Area Perth & Kinross Area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowed
43325100 Grounds-maintenance equipment
Lot #5Tractors over 85hpAwardedRenewal

Supply and Delivery of Tractors over 85hp for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

Delivery: Scotland · Angus Area Dundee Area Perth & Kinross Area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowed
43325100 Grounds-maintenance equipment
Lot #6Tractor Mounted EquipmentAwardedRenewal

Supply and Delivery of Tractor Mounted Equipment for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

Delivery: Scotland · Angus Area Dundee Area Perth & Kinross Area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowed
43325100 Grounds-maintenance equipment
Lot #7TrailersAwardedRenewal

Supply and Delivery of Trailers for the following Purchasers:

Aberdeen City Council

Aberdeenshire Council

Angus Council

Dundee City Council

Perth & Kinross Council

Tayside Contracts

NHS Tayside

University of Dundee

Dundee and Angus College

Delivery: Scotland · Angus Area Dundee Area Perth & Kinross Area
Extensions: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to one years after the expiry of the term.Variant bids: not allowed
43325100 Grounds-maintenance equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Handheld Equipment (including small plant)804020
2 · Pedestrian Operated Equipment804020
3 · Ride on Equipment804020
4 · Compact Tractors up to 85hp806020
5 · Tractors over 85hp806020
6 · Tractor Mounted Equipment806020
7 · Trailers806020
Conditions of participation2
  • Economic & financial standing

    4B.5.1/4B5.2

    Employers' Liability Insurance - GBP10 million

    Public Liability Insurance - GBP5 million

    4B.6 the following financial criteria will require to be met:

    • Net profit for both financial years;
    • Current ratio equal to or greater than one in both financial years.
    • Positive Gearing Ratio for both financial years.
    • Positive shareholders’ funds/positive partners’ capital accounts/positive owners’ equity (whichever is applicable to the type of business) in both of the financial years.
    • Unqualified audit report (if an audit is required).

    -Managements accounts

    Minimum: 4B.5.1/4B5.2 Employers' Liability Insurance - the sum of not less than GBP10 million for any one incident Public Liability Insurance - the sum of not less than GBP5 million for any one incident 4B.6 the following financial criteria will require to be met: - Net profit for both f…
  • Technical & professional ability

    4C1.2 Bidders will be required to provide 2 example that demonstrate that they have the relevant experience to deliver the services/supplies as described in the relevant section of the Site Notice.

    4D.1/4D1.1/4D.1.2/4D2./4D2.2.1/4D2.2 The Bidder must have the following:

    Quality Management Procedures

    The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or be able to demonstrate that they have equivalent processes in place as detailed within the ITT,

    Health and Safety Procedures

    The bidder must have the following Health and Safety Procedures

    The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or be able to demonstrate that they have equivalent processes in place as detailed within the ITT.

    Environmental Management Standards

    The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate

    or be able to demonstrate that they have equivalent processes in place as detailed within the ITT.

    Minimum: As above
What this means for your bid
  • Price carries 40–60 points depending on the lot; most lots put it at 60 points.
  • “Supply and Delivery of Grounds Maintenance Equipment and Small Plant” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · May 2024 or May 2025 if extension option taken.
First published
15 Jun 2021, 14:05 BST
Last source update
11 Oct 2021, 15:54 BST
Award evaluation window
15 Jul 2021 – …
Authority reference
TPC/GMEQUIP/21/02
FTS notice number
2021/S 000-025379
Classification (CPV)
Grounds-maintenance equipment
Delivery area
Scotland (UKM71)
Official registry OCID
ocds-h6vhtk-02bc26 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Question scoring methodology for Selection Criteria (Qualification Envelope): Pass/Fail Award Criteria questions can be found in the ITT together with the weighting and scoring mechanism. (SC Ref:669683)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=51c36763-56c4-484f-891c-175803ce4411&_ncp=1622477533992.15512-1 ↗

Appointment period ends
15 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
15 Jul 2021, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

15 Jul 2021 → 11 Oct 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Jul 2021, 12:00 BST
  2. Bids opened
    15 Jul 2021, 13:00 BST
  3. Notice published
    11 Oct 2021, 15:54 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Oct 2021, 15:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 99 from SMEs · busiest of 7 lots
Contracts signed 7latest 5 Oct 2021

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 7 of these contracts carry the same published figure, £13,300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Handheld Equipment (including small plant)

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

  • Pedestrian Operated Equipment

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

  • Ride on Equipment

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

  • Compact Tractors up to 85hp

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

  • Tractors over 85hp

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

  • Tractor Mounted Equipment

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

  • Trailers

    Signed
    5 Oct 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Handheld Equipment (including small plant)6bids · 6 electronic6——
2 · Pedestrian Operated Equipment6bids · 6 electronic6——
3 · Ride on Equipment9bids · 9 electronic9——
4 · Compact Tractors up to 85hp6bids · 6 electronic6——
5 · Tractors over 85hp3bids · 3 electronic3——
6 · Tractor Mounted Equipment6bids · 6 electronic6——
7 · Trailers4bids · 4 electronic4——

Contracting authority & participating public bodies

Tayside Procurement Consortium

Contracting authorityRegional or local authorityGeneral public services Fairmuir Depot, 365 Clepington Road, Dundee, Scotland, DD8 3DZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dundee Sherriff Court and Justice of the PeaceReview body DundeeContact email, phone

Framework contractors & participating bidders

8 commercial parties on the notice
  • Agricar LtdFramework contractor West Huntingtower, Perth, Perth, Scotland, PH1 3NTContact phone
  • Angus Chain SawsFramework contractor Millfield Lawton, Arbroath, Scotland, DD11 4RUContact phone
  • BALGOWNIE LTDFramework contractor THAINSTONE BUSINESS PARK, INVERURIE, ABERDEENSHIRE, Scotland, AB51 5GTContact phone
  • DUNCAN McINTOSH TRAILERS LTDFramework contractor WEST ROAD, BRECHIN, BRECHIN, Scotland, DD9 6RJContact phone
  • Fairways GMFramework contractor Bridgend Industrial Estate, Clashburn Close, Kinross, Scotland, KY138GFContact phone
  • Gammies Groundcare LtdFramework contractor station yard, carseview road, forfar, Scotland, dd8 3btContact phone
  • Reid Hydraulic Services LimitedFramework contractor Woodside of Kinnell, Kinnell, Arbroath, Scotland, DD11 4UFContact phone
  • The Double A Trading Company LtdFramework contractor Eden Valley Business Park, East Road, Cupar, Scotland, KY15 4RBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.