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Published 30 Apr 2021, 16:45 BST

Official UK procurement notice

Supply and Delivery of Fresh Foods to Ayrshire College

Official notice

Authority: Ayrshire College (Education)·Consortium: 2 public authorities

Framework agreement4 lotsGoodsOpen procedure
Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM93)
Framework ceiling (notional)£200,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 9 Aug 2021
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

The College is seeking contractor/contractors to supply a range of ambient, fresh, chilled and frozen foodstuffs to the Catering and Hospitality departments of Ayrshire College at its Ayr, Kilmarnock, Kilwinning campuses.

There will be 4 lots: Lot 1 Meat, Meat Products and Poultry; Lot 2 Fresh Fruit & Vegetables; Lot 3 Bakery Goods and Lot 4 Dairy Products.

Tenderers can bid for one or more lots.

There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.

CPV: Assorted dairy products · Bacon · Bakery products · Dairy products · Food, beverages, tobacco and related products · Fresh poultry · Fruit, vegetables and related products · Meat · Meat products · Milk · Morning goods · Poultry products · +2 more

How this framework works

From the published notice
Places
up to 12 suppliers

Lots and requirements (4)Procurement structure

4 lots · no lot values published · evaluation weights differ by lot
Lot #1Supply and Delivery of Meat, Meat Products and PoultryCancelledRenewal

Lot 1 is for the supply and delivery of catering and hospitality meat, meat products and poultry to Ayrshire College's campuses at Ayr, Kilmarnock and Kilwinning.

There will be up to 3 contractors per lot and the contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.

Tenderers can bid for one or more lots.

Delivery: Scotland · Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning
Extensions: Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount. · The contract is for 2 years with the option to extend for a further 2 one-year periods.Variant bids: allowed
15110000 Meat15112100 Fresh poultry15130000 Meat products15131100 Sausage-meat products15131220 Bacon15131500 Poultry products
Lot #2Supply and Delivery of Fruit and VegetablesCancelledRenewal

Lot 2 is for fruit and vegetables and related products for the College's catering and hospitality departments at the College's Ayr, Kilmarnock and Kilwinning campuses.

There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.

Tenderers can bid for one or more lots.

Delivery: Scotland · Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
Extensions: Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount. · The contract is for 2 years with the options to extend for 2 further one-year periods.Variant bids: allowed
15300000 Fruit, vegetables and related products
Lot #3Supply and Delivery of Bakery GoodsCancelledRenewal

Lot 3 is for the supply and delivery of bakery products such as rolls and other morning goods to The College's Ayr, Kilmarnock and Kilwinning campuses.

Delivery: Scotland · Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
Extensions: Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount. · The contract is for 2 years with the option to extend for a further 2 one-year periods.Variant bids: allowed
15612500 Bakery products15811200 Rolls15813000 Morning goods
Lot #4Supply and Delivery of Diary ProductsCancelledRenewal

Lot 4 is for the supply and delivery of milk and other associated diary products to the College's campuses at Ayr, Kilmarnock and Kilwinning.

There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.

Tenderers may bid for one or more lots.

Delivery: Scotland · Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
Extensions: Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount. · The contract is for 2 years with the option to extend for a further 2 one-year periods.Variant bids: allowed
15500000 Dairy products15511000 Milk15550000 Assorted dairy products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Supply and Delivery of Meat, Meat Products and Poultry60%40%
2 · Supply and Delivery of Fruit and Vegetables60%40%
3 · Supply and Delivery of Bakery Goods60%40%
4 · Supply and Delivery of Diary Products60%40%
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “Supply and Delivery of Fresh Foods to Ayrshire College” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Apr 2021, 16:45 BST
Last source update
6 Dec 2022, 09:31 GMT
Award evaluation window
9 Aug 2021 – …
Authority reference
2021-PS-12
FTS notice number
2022/S 000-034430
Classification (CPV)
Assorted dairy productsBaconBakery productsDairy productsFood, beverages, tobacco and related productsFresh poultryFruit, vegetables and related productsMeatMeat productsMilk
+4 moreMorning goodsPoultry products
Delivery area
Scotland (UKM93)
Official registry OCID
ocds-h6vhtk-02ac6a Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:715831)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
9 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
2700 days from the deadline
Bids opened
9 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

1 Jun 2021 → 6 Dec 2022 · 4 dates
  1. Next notice expected
    1 Jun 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 Aug 2021, 12:00 BST
  3. Bids opened
    9 Aug 2021, 12:00 BST
  4. Notice published
    6 Dec 2022, 09:31 GMT

Notice history

6 events · 3 releases on Find a Tender · since 14 Jul 2021
  1. Published value updated to £200,000
    14 Jul 2021, 14:34 BST
    was £300,000
  2. Status changed to active
    14 Jul 2021, 14:34 BST
  3. Procurement method changed
    14 Jul 2021, 14:34 BST
  4. Deadline published: 9 Aug 2021, 12:00 BST
    14 Jul 2021, 14:34 BST
  5. Buyer details updated
    14 Jul 2021, 14:34 BST
  6. Status changed to cancelled
    6 Dec 2022, 09:31 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4

Contracting authority & participating public bodies

2 public bodies on the notice

Ayrshire College

Contracting authorityEducationBody governed by public lawEducation SC021177 Hill Street, Kilmarnock, Scotland, KA1 3HYContact name, email, phone

Dispute resolution & review bodies

  • Kilmarnock Sheriff Court and Justice of the Peace CourtReview body Kilmarnock

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.