Official UK procurement notice
Supply and Delivery of Ambient Food and High-Volume Grocery Supplies, Chilled and Frozen Food
Authority: Kirklees Council (Local council)·Consortium: 3 public authorities
What is being bought2 lots · detail below
Published requirement descriptionContract for the Supply and Delivery of Ambient Food and High-Volume Grocery Supplies (lot 1) and Chilled and Frozen Foods (lot 2)
CPV: Cocoa; chocolate and sugar confectionery · Coffee, tea and related products · Condiments and seasonings · Dairy products · Food, beverages, tobacco and related products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · Meat products · Miscellaneous food products · Miscellaneous food products and dried goods · Non-alcoholic beverages · +3 more
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£15,500,000 together) · same evaluation weights on every lotLot #1Supply and Delivery of Ambient Food and High Volume Grocery SuppliesAwardedRenewalPublished value£7,250,000
Single source contract for the supply and delivery of ambient food and high volume grocery supplies to numerous locations and establishments throughout Kirklees and neighbouring districts.
The contract will include (but not limited to) the supply and delivery of the following food categories: ambient food products, packaged and tinned goods, soft drinks and bottled water (including premium products), confectionery and pre-wrapped snacks (including premium products), products for making hot beverages.
The commencement date for the Contract is 20 March 2023 for a period of 2 years. The Council may extend the contract for a period of up to 3 years, such a period/multiple periods is at the discretion of the Council, meaning the final possible expiry date is 19 March 2028.
The estimated value stated for this lot is the value over the 5 year life of the agreement.
Lot #2Supply and Delivery of Frozen & Chilled FoodsAwardedRenewalPublished value£8,250,000
Single source contract for the supply and delivery of frozen and chilled foods to numerous locations and establishments throughout Kirklees and neighbouring districts.
The contract will include (but not limited to) the supply and delivery of the following food categories: frozen vegetables, including potato products, frozen fruit, frozen fish products, frozen meat products, frozen bread products, frozen dessert products, chilled dairy products such as cheese, yogurt and margarine.
The commencement date for the Contract is 20 March 2023 for a period of 2 years. The Council may extend the contract for a period of up to 3 years, such period/multiple of periods is at the discretion of the Council, meaning the final possible expiry date is 19 March 2028.
The estimated value stated for this lot is the value over the 5 year life of the agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 30
- Social Value: 10
- Price: 60
- Suitability
In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'),which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to
exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire ('SQ') within theTenderers' Submission Document, which is available to download at: yortender.eusupply.com ↗
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Aug 2022, 08:12 BST
- Last source update
- 14 Feb 2023, 14:57 GMT
- Award evaluation window
- 27 Oct 2022 – …
- Authority reference
KMCCW-043- FTS notice number
2023/S 000-004535- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0357afFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award
of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award
damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.
Publisher note: Provided that the tender is submitted fully in accordance with the requirements set out within the Specification and the remaining sections of the procurement documents, the contracts will be awarded on the basis of the Most Economically Advantageous Tender based on 30% Quality, 10% Social Value and 60% Price. Further specifics on the above award criteria can be found in the procurement documentation that is available to access at https://yortender.eu-supply.com Tenderers are invited to attend a briefing session at 10am on 6 October 2022 on the use of the Social Value Portal to aid completion of the Social Value element of the tender submission. Further information on how to access this session is available in the Invitation to tender document.
How it was run
Official notice- Submission deadline
- 27 Oct 2022, 13:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 27 Oct 2022, 13:01 BST
Timeline
19 Sept 2022 → 14 Feb 2023 · 4 dates- Next notice expected19 Sept 2022, 00:00 BST
- Submission deadline27 Oct 2022, 13:00 BST
- Bids opened27 Oct 2022, 13:01 BST
- Notice published14 Feb 2023, 14:57 GMT
Notice history
7 events · 3 releases on Find a Tender · since 27 Sept 2022- Published value updated to £15,500,00027 Sept 2022, 13:55 BSTwas £8,000,000
- Status changed to active27 Sept 2022, 13:55 BST
- Procurement method changed27 Sept 2022, 13:55 BST
- Deadline published: 27 Oct 2022, 13:00 BST27 Sept 2022, 13:55 BST
- Buyer details updated27 Sept 2022, 13:55 BST
- Status changed to complete14 Feb 2023, 14:57 GMT
- Buyer details updated14 Feb 2023, 14:57 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Supply and Delivery of Ambient Food and High Volume Grocery Supplies1 award | |||
| JJ FOOD SERVICE LIMITED | £8,265,000 † | — | Awarded |
| Lot 2 · Supply and Delivery of Frozen & Chilled Foods1 award | |||
| JJ FOOD SERVICE LIMITEDSupply and Delivery of Chilled and Frozen Food | £10,951,000 † | — | Awarded |
Contracts
Supply and Delivery of Ambient Food and High Volume Grocery Supplies · JJ FOOD SERVICE LIMITED
- Signed
- 2 Feb 2023
- Value
- £8,265,000
- Status
- active
Supply and Delivery of Chilled and Frozen Food · JJ FOOD SERVICE LIMITED
- Signed
- 2 Feb 2023
- Value
- £10,951,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply and Delivery of Ambient Food and High Volume Grocery Supplies | 2bids · 2 electronic | 1 | — | — |
| 2 · Supply and Delivery of Frozen & Chilled Foods | 2bids | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Council of the Borough of KirkleesContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- JJ Food Service LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria