Find a TenderAwarded

Published 1 Aug 2022, 08:12 BST

Official UK procurement notice

Supply and Delivery of Ambient Food and High-Volume Grocery Supplies, Chilled and Frozen Food

Official notice

Authority: Kirklees Council (Local council)·Consortium: 3 public authorities

2 lotsGoodsOpen procedureSME suitable

Sectors: Food, beverages, tobacco and related products (15) Delivery: Yorkshire & Humber (UKE44)

Published estimate£15,500,000total for 2 lots · 1 value update

Submissions closed 27 Oct 2022awarded 2 Feb 2023

Awarded to JJ FOOD SERVICE LIMITED2 awards

What is being bought2 lots · detail below

Published requirement description

Contract for the Supply and Delivery of Ambient Food and High-Volume Grocery Supplies (lot 1) and Chilled and Frozen Foods (lot 2)

CPV: Cocoa; chocolate and sugar confectionery · Coffee, tea and related products · Condiments and seasonings · Dairy products · Food, beverages, tobacco and related products · Frozen fish, fish fillets and other fish meat · Frozen potatoes · Frozen vegetables · Meat products · Miscellaneous food products · Miscellaneous food products and dried goods · Non-alcoholic beverages · +3 more

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£15,500,000 together) · same evaluation weights on every lot

Lot #1Supply and Delivery of Ambient Food and High Volume Grocery SuppliesAwardedRenewalPublished value£7,250,000

Single source contract for the supply and delivery of ambient food and high volume grocery supplies to numerous locations and establishments throughout Kirklees and neighbouring districts.

The contract will include (but not limited to) the supply and delivery of the following food categories: ambient food products, packaged and tinned goods, soft drinks and bottled water (including premium products), confectionery and pre-wrapped snacks (including premium products), products for making hot beverages.

The commencement date for the Contract is 20 March 2023 for a period of 2 years. The Council may extend the contract for a period of up to 3 years, such a period/multiple periods is at the discretion of the Council, meaning the final possible expiry date is 19 March 2028.

The estimated value stated for this lot is the value over the 5 year life of the agreement.

Delivery: Yorkshire & Humber · Kirklees, West Yorkshire, UK

Extensions: The anticipated commencement date for the Contract is 20 March 2023 for a period of 2 years. The Council may extend the contract for a period of up to 3 years, such period/multiple of periods is at the discretion of the Council, meaning the final possible expiry date is 19 March 2028.Variant bids: not allowed

15820000 Rusks and biscuits; preserved pastry goods and cakes 15830000 Sugar and related products 15840000 Cocoa; chocolate and sugar confectionery 15850000 Pasta products 15860000 Coffee, tea and related products 15870000 Condiments and seasonings

Lot #2Supply and Delivery of Frozen & Chilled FoodsAwardedRenewalPublished value£8,250,000

Single source contract for the supply and delivery of frozen and chilled foods to numerous locations and establishments throughout Kirklees and neighbouring districts.

The contract will include (but not limited to) the supply and delivery of the following food categories: frozen vegetables, including potato products, frozen fruit, frozen fish products, frozen meat products, frozen bread products, frozen dessert products, chilled dairy products such as cheese, yogurt and margarine.

The commencement date for the Contract is 20 March 2023 for a period of 2 years. The Council may extend the contract for a period of up to 3 years, such period/multiple of periods is at the discretion of the Council, meaning the final possible expiry date is 19 March 2028.

The estimated value stated for this lot is the value over the 5 year life of the agreement.

Delivery: Yorkshire & Humber · Kirklees, West Yorkshire, UK

15130000 Meat products 15220000 Frozen fish, fish fillets and other fish meat 15311000 Frozen potatoes 15331170 Frozen vegetables 15500000 Dairy products 15800000 Miscellaneous food products

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 30%Price: 60%Social value: 10%

Published award criteria (3)

Quality: 30
Social Value: 10
Price: 60

Lot distribution rule: Interested Parties may submit Tenders for one or both Lots and may be awarded a Contract in respect of more than one Lot. Each lot will be evaluated separately; therefore, it is possible that a supplier may be awarded both lots. Contracts awarded for each Lot will be by way of separate Contracts.

Conditions of participation1

Suitability
In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'),which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to
exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire ('SQ') within theTenderers' Submission Document, which is available to download at: yortender.eusupply.com ↗

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 1 Aug 2022, 08:12 BST
Last source update: 14 Feb 2023, 14:57 GMT
Award evaluation window: 27 Oct 2022 – …
Authority reference: KMCCW-043
FTS notice number: 2023/S 000-004535
Classification (CPV): Cocoa; chocolate and sugar confectioneryCoffee, tea and related productsCondiments and seasoningsDairy productsFood, beverages, tobacco and related productsFrozen fish, fish fillets and other fish meatFrozen potatoesFrozen vegetablesMeat productsMiscellaneous food products
+5 more
Miscellaneous food products and dried goodsNon-alcoholic beverages
Delivery area: Yorkshire & Humber (UKE44)
Official registry OCID: ocds-h6vhtk-0357af Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award
of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award
damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

Publisher note: Provided that the tender is submitted fully in accordance with the requirements set out within the Specification and the remaining sections of the procurement documents, the contracts will be awarded on the basis of the Most Economically Advantageous Tender based on 30% Quality, 10% Social Value and 60% Price. Further specifics on the above award criteria can be found in the procurement documentation that is available to access at https://yortender.eu-supply.com Tenderers are invited to attend a briefing session at 10am on 6 October 2022 on the use of the Social Value Portal to aid completion of the Social Value element of the tender submission. Further information on how to access this session is available in the Invitation to tender document.

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 27 Oct 2022, 13:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 27 Oct 2022, 13:01 BST

Detailed submission instructions & authority contactsFrom official release

yortender.eu-supply.com ↗

Timeline

19 Sept 2022 → 14 Feb 2023 · 4 dates

Next notice expected
19 Sept 2022, 00:00 BST
Submission deadline
27 Oct 2022, 13:00 BST
Bids opened
27 Oct 2022, 13:01 BST
Notice published
14 Feb 2023, 14:57 GMT

Notice history

7 events · 3 releases on Find a Tender · since 27 Sept 2022

Published value updated to £15,500,000
27 Sept 2022, 13:55 BST
was £8,000,000
Status changed to active
27 Sept 2022, 13:55 BST
Procurement method changed
27 Sept 2022, 13:55 BST
Deadline published: 27 Oct 2022, 13:00 BST
27 Sept 2022, 13:55 BST
Buyer details updated
27 Sept 2022, 13:55 BST
Status changed to complete
14 Feb 2023, 14:57 GMT
Buyer details updated
14 Feb 2023, 14:57 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £19,216,0002 contracts exc. VAT

Bids received 42 from SMEs

Contracts signed 2latest 2 Feb 2023

Awarded to	Value	Date	Status
Lot 1 · Supply and Delivery of Ambient Food and High Volume Grocery Supplies1 award
JJ FOOD SERVICE LIMITED	£8,265,000 †	—	Awarded
Lot 2 · Supply and Delivery of Frozen & Chilled Foods1 award
JJ FOOD SERVICE LIMITEDSupply and Delivery of Chilled and Frozen Food	£10,951,000 †	—	Awarded

Contracts

Supply and Delivery of Ambient Food and High Volume Grocery Supplies · JJ FOOD SERVICE LIMITED
Signed
2 Feb 2023
Value
£8,265,000
Status
active
Supply and Delivery of Chilled and Frozen Food · JJ FOOD SERVICE LIMITED
Signed
2 Feb 2023
Value
£10,951,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Supply and Delivery of Ambient Food and High Volume Grocery Supplies	2bids · 2 electronic	1	—	—
2 · Supply and Delivery of Frozen & Chilled Foods	2bids	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council of the Borough of Kirklees, Town Hall, Ramsden Street, HUDDERSFIELD, Yorkshire & Humber, HD1 2TAContact name, email, phone

Consortium members and other public bodies

The Council of the Borough of KirkleesContracting authorityRegional or local authorityGeneral public services HUDDERSFIELD, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

JJ Food Service LimitedAwarded supplierGB-COH: 02330996 7 Solar Way, Innova Park, Enfield, Yorkshire & Humber, EN3 7XY

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria