Official UK procurement notice
Supplementary Repair & Maintenance Services to Vehicles
Authority: East Renfrewshire Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionEast Renfrewshire Council is currently inviting tenders, from suitably qualified companies for Vehicle Body repairs and also ad-hoc maintenance/repairs and servicing of Council Vehicles.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 65,000 GBP and total contract value including extension is 260,000 GBP.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
This framework will be split into 3 lots.
Lot 1 - Vehicle Body Repairs under 3.5T
Lot 2 - Vehicle Body Repairs HGV's
Lot 3 - Maintenance & Repairs of Vehicles
- Recurrence: Expected renewal to be issued 3 months prior to framework expiry.
CPV: Body-repair services for vehicles · Maintenance and repair services related to specific parts of vehicles
How this framework works
From the published notice- Places
- up to 3 suppliers · 4 bids on the busiest of 3 lots (1.3 per place) · 3 appointed (full)
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1Vehicle Body Repairs up to 3.5T in gross weightCancelledRenewalPublished value£100,000
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs up to 3.5T in gross weight.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 25,000 GBP and total contract value including extension is 100,000 GBP. Additional information: Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #2Vehicle Body Repairs over 3.5T (HGV)CancelledRenewalPublished value£76,000
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Vehicle Body Repairs over 3.5T (HGV).
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 19,000 GBP and total contract value including extension is 76,000 GBP. Additional information: Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #3Maintenance/Repairs of VehiclesCancelledRenewalPublished value£84,000
East Renfrewshire Council is inviting tenders, from suitably qualified companies for the provision of Repairs and Maintenance to Vehicles.
Initial Contract Period is for 36 months with an option to extend for a further 12 months.
Initial Annual Contract value is 21,000 GBP and total contract value including extension is 84,000 GBP. Additional information: Contract award will be offered as a Framework Agreement. There is no guarantee given with regard to the Council’s overall uptake of any resulting Framework. A minimum of 3 contractors to be awarded per Lot.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Vehicle Body Repairs up to 3.5T in gross weight | 95 | 60 | 5 | |
| 2 · Vehicle Body Repairs over 3.5T (HGV) | 95 | 60 | 5 | |
| 3 · Maintenance/Repairs of Vehicles | 95 | 60 | 5 |
- Economic & financial standing
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontr…
Minimum: To establish the financial standing of a potential Tenderer, the Council will firstly take into account a risk report provided independently by Credit Safe. Tenders are asked to provide their company number so that the council can run this report. Within such reports, the risk of…
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Supplementary Repair & Maintenance Services to Vehicles” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Expected renewal to be issued 3 months prior to framework expiry.
- First published
- 19 Nov 2024, 11:56 GMT
- Last source update
- 4 Apr 2025, 14:02 BST
- Award evaluation window
- 20 Dec 2024 – …
- Authority reference
ERC000492- FTS notice number
2025/S 000-013110- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04bce1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice (SC Ref:793874)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Appointment period ends
- 20 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 20 Dec 2024, 12:00 GMT
Timeline
20 Dec 2024 → 4 Apr 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown20 Dec 2024, 12:00 GMT
- Bids opened20 Dec 2024, 12:00 GMT
- Notice published4 Apr 2025, 14:02 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Apr 2025, 14:02 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - Vehicle Body Repairs up to 3.5T in gross weight
- Signed
- 19 Mar 2025
- Value
- £75,000
- Status
- active
Lot 2 - Vehicle Body Repairs over 3.5T (HGV)
- Signed
- 19 Mar 2025
- Value
- £57,000
- Status
- active
Lot 3 - Maintenance/Repairs of Vehicles
- Signed
- 19 Mar 2025
- Value
- £63,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Vehicle Body Repairs up to 3.5T in gross weight | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Vehicle Body Repairs over 3.5T (HGV) | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Maintenance/Repairs of Vehicles | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- BUSTEC SCOTLAND LTDFramework contractor
- Riverside Truck Rental LtdFramework contractor
- Roadside Vehicle ServicesFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.