Official UK procurement notice
Sunderland City Council - Full Property Management for Mechanical and Electrical ITT Stage
Authority: Knight Frank Promise
What is being bought
Published requirement descriptionKnight Frank Promise delivers innovative facilities management services across the UK, Knight Frank Promise provides onsite management for a range of commercial, residential, and mixed-use properties and for both landlords and occupiers. Knight Frank Promise select, provide and manage on-site staff, ensuring highly effective front of house, maintenance, cleaning, security and health & safety, fire, and environmental compliance.
For further information, please visit our website: www.knightfrank.co.uk/knight-frank-promise ↗
Maistro UK Limited (Maistro) is inviting suppliers to complete a
Full Property Management of Mechanical and Electrical assets at City Hall, Sunderland
Specification
- Knight Frank Promise has prepared several workflow schedules as listed below. Within these documents it is expected the selected supplier(s) carry out preventative maintenance services as per these schedules. (available at maistro platform)
a. APPENDIX 10 - OEM Assets,
b. APPENDIX 9 - Water hygiene task and frequency, and
c. APPENDIX 5 - Maintenance programme schedule,
- Please note: Knight Frank Promise has = nominated three (3) suppliers below, against assets listed within APPENDIX 4 - pricing worksheet. The selected supplier(s) will engage and work with the nominated suppliers to manage their account activities in relation to this ITT on behalf of Knight Frank Promise.
a. IDS Fire & Security - idsfireandsecurity.com ↗
b. Richmond Fire Engineering - www.richmondfire.co.uk ↗
c. Astral Control Services - astral.uk.com ↗
d. For all other assets selected supplier(s) can choose to self-deliver and/or appoint a specialist preference of their choice.
- Any contractor must have the ability to use the electronic permit systems E TAP. RAMs must be entered into this system before any works can be completed on-site.
- Assets are to be maintained as per the SFG20 industry standard for Mechanical and Electrical maintenance.
- SFG20 certification is to be maintained at the suppliers cost and should be to the current version. To find out more please visit the website: www.sfg20.co.uk/list-of-schedules ↗
- Assets should not be compromised by the manufacturers maintenance schedules if they differ from SFG20 and assets should not be maintained any less frequently as set-out in the Knight Frank Promise Maintenance programme schedule.
- It is also required of the supplier(s) to comply with the below ISO standards and certifications
a. H&S- ISO 45001
b. Environmental- ISO 14001
c. Security- ISO 27001
d. Safe Contractor Certification
CPV: Repair and maintenance services · Repair and maintenance services of building installations
How this framework works
From the published notice- Places
- up to 1 suppliers
The lotProcurement structure
single lot · value publishedLot #1Knight Frank Promise is looking to appoint a professional Property Management supplier…RenewalPublished value£240,000
Knight Frank Promise is looking to appoint a professional Property Management supplier to maintain its assets at City Hall, Sunderland which is the new headquarters of the Sunderland City Council. It is located at the Vaux Site and was completed in November 2021
Please note: Knight Frank Promise, acting as managing agent on behalf of Sunderland City Council, City Hall.
Property Management for the Sunderland City Council, City Hall
This Invitation to tender seeks suppliers who can provide full Property Management services in conjunction with quality assurance expertise to maintain, operate and manage the full spectrum of building services. The appointed supplier will provide measurable, high-quality, and high-value-added Property Management services.
Knight Frank Promise has a number of assets that are coming out of warranty and are in need of planned preventative maintenance. Any entering suppliers must have the knowledge and use of E-Logbooks that allows Knight Frank Promise to track, and monitor completed work on site.
Any supplier and its contractors must have the ability to use the electronic permit system E TAP more details of E Tap can be found at the following website; www.tap-in.co.uk ↗
The chosen supplier and its contractors must comply and hold SafeContractor accreditation throughout the duration of the contract term.
Specification
Further information can be obtained at Maistro platform.
the types of equipment to maintain include but are not limited to the list below.
*Boilers
*Fire Sprinkler System
*Dry Riser
*Expansion Vessel
*Fan Coil Units
*Cold Water Booster
*Heat Recovery Units
*Overdoor Heater
*Plate Heat Exchanger
*Plumbing Sanitary
*Pressurisation Unit
*Pumps
*Supply/Extract Fan
*Trench Heating
*Underfloor Heating
*Disabled Toilet Alarm
*Emergency Lighting
*Hand Driers
*Internal Lighting
*Pest Control
*Timeclock Changes
*Trace Heating
*Calorifier
*Expansion Vessels
*LTM Hot & Cold
*Legionella
*Shower
*TMV's
*Access Control
*Auto Doors
*Booster Set
*BMS
*CCTV
*Chillers
*Drainage
*Fire Dampers
*Fire Suppression
*Fixed Ladders
*Handrail
*Leak Detection System
*Mansafe System
*PAT Testing
*Smoke Vents
*Emergency Lighting
*Fire Doors
*Water Tank
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Any supplier and its contractors must have the ability to use the electronic permit system E TAP more details of E Tap can be found at the following website; www.tap-in.co.uk ↗
Elogbooks to be kept up to date.
The chosen supplier and its contractors must comply and hold SafeContractor accreditation throughout the duration of the contract term.
It is also required of the supplier(s) to comply with the below ISO standards and certifications
a. H&S- ISO 45001
b. Environmental- ISO 14001
c. Security- ISO 27001
d. Safe Contractor Certification
- “Sunderland City Council - Full Property Management for Mechanical and…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Aug 2022, 11:48 BST
- Last source update
- 19 Sept 2022, 09:11 BST
- Award evaluation window
- 18 Nov 2022 – …
- Authority reference
PBBKP- FTS notice number
2022/S 000-026138- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0359baFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Submission Date:
ITT Launch day (30 days)** - 19th September
ITT Site visits - One site visit date will be made available
with a duration of 3 hours, this will be provided at the ITT stage
ITT Question deadline - 16th October
ITT Submission Deadline - 18th October
ITT Evaluation - 1st November
ITT Shortlisted supplier presentations - TBC
BAFO - 14th November
Standstill (10 days)** - 24th of November
Contract award - 1st December
Implementation Period & Internal Comms - 12th December
Contract Start Date - 2nd January
How it was run
Official notice- Appointment period ends
- 18 Oct 2022, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 18 Nov 2022, 17:00 GMT
Timeline
19 Sept 2022 → 18 Nov 2022 · 4 dates- Next notice expected19 Sept 2022, 00:00 BST
- Notice published19 Sept 2022, 09:11 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Oct 2022, 17:00 BST
- Bids opened18 Nov 2022, 17:00 GMT
Notice history
3 events · 2 releases on Find a Tender · since 19 Sept 2022- Status changed to active19 Sept 2022, 09:11 BST
- Procurement method changed19 Sept 2022, 09:11 BST
- Deadline published: 18 Oct 2022, 17:00 BST19 Sept 2022, 09:11 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- MaistroReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.