Official UK procurement notice
SU18(26) Provision of Direct Mail (Print, Pack, Mail) for University Mailing Campaigns
Authority: Swansea University (Education)
What is being bought
Published requirement descriptionSwansea University has a requirement for a Direct Mail Services supplier to send promotional material / packs to its customers to promote the workings and benefit of the University.
Please see Specification for requirements, any volume or value stated is based on historical data and is not guaranteed. Any estimated contract value is not a guarantee of volume or spend.
In line with Procurement Act 2023 Schedule 5, for any future procurement of additional or repeat goods, services or works we reserve the right to directly award under sch5 para.8 a) and b).
This tender is being run on eTenderWales portal
etenderwales.ukp.app.jaggaer.com/home.html ↗
Please ensure that you follow the eTendering portal instructions carefully to ensure that your completed tender is correctly saved and successfully submitted. Should you require assistance, please refer to the online “HELP FOR SUPPLIERS” in the first instance. Any further problems should be directed to the eTendering helpdesk, available Mon-Fri from 8am to 6pm on:
Email: [email protected]
Telephone: 0800 069 8634
- No preliminary market engagement: Timescales to proceed to publish tender, preliminary market engagement exercise has not been taken on this occasion.
CPV: Postal and telecommunications services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£405,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Case Studies and Expertise: 10%
- Service Delivery: 30%
- Account Management: 20%
- Price Schedule: 40%
Published award criteria (4)
- Case Studies and Expertise
- Service Delivery
- Account Management
- Price Schedule
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Mar 2026, 13:53 BST
- Last source update
- 20 Aug 2026, 16:37 BST
- Award evaluation window
- Submission end – 1 Jun 2026
- Authority reference
SU18(26)- FTS notice number
2026/S 000-029110- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0677ddFind a Tender
How it was run
Official notice- Submission deadline
- 13 May 2026, 12:00 BST
- Clarification deadline
- 1 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
This tender is being run on eTenderWales
etenderwales.ukp.app.jaggaer.com/home.html ↗
All documents can be found on eTenderWales and submission is on eTenderWales. All messages must be put through the portal.
Timeline
30 Mar 2026 → 1 Sept 2026 · 8 dates- Tender notice published206 days ago30 Mar 2026, 13:53 BST
- Clarification questions by174 days ago1 May 2026, 12:00 BST
- Submission deadline162 days ago13 May 2026, 12:00 BST
- Award decision expected by143 days ago1 Jun 2026, 23:59 BST
- Contract starts123 days ago22 Jun 2026, 00:00 BST
- Assessment summaries sent64 days ago20 Aug 2026, 00:00 BST
- Latest notice published63 days ago20 Aug 2026, 16:37 BST
- Standstill ends51 days ago1 Sept 2026, 23:59 BST
Notice history
8 events · 4 releases on Find a Tender · since 30 Mar 2026- Tender notice published30 Mar 2026, 13:53 BSTUK4
- Tender notice published16 Apr 2026, 14:24 BSTUK4
- Deadline moved to 7 May 2026, 12:00 BST16 Apr 2026, 14:24 BST+9 days · was 28 Apr 2026, 12:00 BST
- Tender notice published29 Apr 2026, 15:44 BSTUK4
- Deadline moved to 13 May 2026, 12:00 BST29 Apr 2026, 15:44 BST+6 days · was 7 May 2026, 12:00 BST
- Contract award notice published20 Aug 2026, 16:37 BSTUK6
- Status changed to complete20 Aug 2026, 16:37 BST
- Contract signature expected10 Sept 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2026-03: 1 release · 30 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| A.Mclay & Company LtdSME14 Sept 2026 – 15 Sept 2029 · up to 14 Sept 2030Extensions: 12 months | £405,000 | 20 Aug 2026standstill to 1 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- A.MCLAY AND COMPANY LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender