Student Occupational Health Platform

Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for a system designed to manage Occupational Health. The purpose of this engagement is to gather insight from the market to help Cardiff University to refine its requirements, to understand the capabilities of potential systems and to inform the procurement process.

Student Occupational Health provides support to all Cardiff University students for management referrals, health screening, immunisation, fitness to practise assessments, and clinical advice to ensure students, particularly those on healthcare, medical, and dental programmes, can safely participate in placements and university activities. The service triages health screening questionnaires from prospective students and those who require health surveillance. Health screening appointments and vaccinations are provided to around 1500 first year students annually. The service receives around 400 management referrals each academic year.

The objectives for the engagement are:

• To establish the level of interest in the tender opportunity
• To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements.
• To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money.
• To inform the University’s final tender strategy, specification refinement, and commercial model.
• To conform with the University’s Cyber Security stance and compatibility with the University’s IT standards and systems.

The pre-market engagement event will be held on 1st & 2nd July 2026 via Teams.

Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend.

in-tendhost.co.uk/cardiffuniversity/ ↗

Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 25th June 2026 - Teams invitations will be issued once this deadline has passed. The University reserves the right to reject an application to attend sent after this time.

All questions and answers will be published on the e-tendering portal following the pre-market engagement event.

This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process.

The University anticipates refining the scope, service levels, data requirements, performance metrics, and commercial structure following this pre market Engagement.

Insights gained will inform the final tender documentation.