Student Database System

{
  "id": "000754-2023",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2023-01-11T08:57:59Z",
  "ocid": "ocds-h6vhtk-03966a",
  "buyer": {
    "id": "GB-FTS-109",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:106343-2019:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "000754-2023-HEIW-DIGI-STA-008-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-72549",
          "name": "Hicom Technology Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "HEIW-DIGI-STA-008",
    "lots": [
      {
        "id": "1",
        "hasOptions": false,
        "description": "Provision of a core national database for recording trainee training information across Wales."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ]
      }
    ],
    "title": "Student Database System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Continued provision and support of the current trainee information database system.",
    "reviewDetails": "Precise information on deadline(s) for review procedures:\nNHS Wales Shared Services Partnership on behalf of Health Education Improvement Wales Special Health Authority,\nwill apply a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.\nShould additional information be required it should be requested of the addressee in section I.1).Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts(Amendments).",
    "classification": {
      "id": "48611000",
      "scheme": "CPV",
      "description": "Database software package"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "HEIW have embarked on a programme to build/procure a new system or suite of systems that will replace the current Student Database, along with other digital functions/processes that support and enhance the trainee experience.\nTo procure a further independent solution at this time would  prevent the release of the necessary resource to support the  delivery of the new strategic direction and risk two different solutions being introduced within a relatively short period. This would cause significant disruption to HEIW, the student and wider user community.\nTo ensure contractual arrangements remain in place to maintain the continuity of this critical service, the Authority intends to use the negotiated procedure without prior publication in accordance with the use of Public Contract Regulations 2015 32 (2)(b)(ii) and (iii), competition is absent for technical reasons and (2)(b)(iii) - the protection of exclusive rights, including intellectual property rights.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-109",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
      "contactPoint": {
        "name": "Christine Thorne",
        "email": "christine.thorne@wales.nhs.uk",
        "telephone": "+44 1443848585"
      }
    },
    {
      "id": "GB-FTS-72549",
      "name": "Hicom Technology Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ2",
        "locality": "Brookwood",
        "postalCode": "GU240BL",
        "countryName": "United Kingdom",
        "streetAddress": "Red House, Cemetery Pales"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Hicom Technology Limited"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    },
    {
      "id": "GB-FTS-72550",
      "name": "NHS Wales Shared Services Partnership-Procurement Services",
      "roles": [
        "reviewContactPoint"
      ],
      "address": {
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw"
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "000754-2023-HEIW-DIGI-STA-008-1",
      "value": {
        "amount": 550000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "000754-2023-HEIW-DIGI-STA-008-1",
      "dateSigned": "2022-12-28T00:00:00Z"
    }
  ],
  "description": "The Authority intends to award a contract for the period stated in this notice. Following an internal strategic review, if the outcome is to procure a further 3rd party solution rather than deliver in-house, it is anticipated a further notice will be placed for a new competition in the spring of 2024. Unless a public sector framework is utilised under which a mini competition or direct call off route is deemed to deliver value for money.\n(WA Ref:127990)",
  "initiationType": "tender"
}