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Published 10 Apr 2026, 16:00 BST

Official UK procurement notice

Storage and Management of Lloyd George Medical Records

Official notice

Authority: NHS Hampshire and Isle of Wight Integrated Care Board (Central government)

ServicesAward procedure without prior publication of a call for competition
Sectors: IT Services & Software (72)Business Services & Consultancy (79) Delivery: South East (UKJ3)
Awarded value£747,085published contract · exc. VAT
Awarded 16 Mar 2026no call for competition
Awarded to Restore PLC

What is being bought

Published requirement description

NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records.

This provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training.

CPV: Data storage services · Records management

The lotProcurement structure

single lot · no lot value published
Lot #1The contract was awarded via the ESPO Framework 390_22 for Lot 3 - Total Document…Awarded

The contract was awarded via the ESPO Framework 390_22 for Lot 3 - Total Document Management Solutions.

This provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training.

NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records, for participating practices across the HIOW Integrated Care System.

This involves two processes:

  • Relocation of the paper record from the practices to the central store, including the barcoding and indexing of each record.
  • Retrieval of the paper record as required by the practice.

The service has been procured via the ESPO 390_22 Document Management Solutions Framework. The ICB are awarding to Restore Records Management Ltd. The ICB reserves the right to include any practice within the stated footprint, over the life of the contract.

The lifetime value of the contract is £747,084.96.

The contract starts on the 16th of March 2026 until the 15th of January 2027.

Delivery: South East
79996100 Records management

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Apr 2026, 16:00 BST
Last source update
15 Sept 2026, 09:51 BST
Authority reference
F15672
FTS notice number
2026/S 000-087135
Classification (CPV)
Data storage servicesRecords management
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-068047 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

The contract was awarded via the Lot 3 of the ESPO, 390_22, Document Management Solutions framework in accordance with the permitted framework terms.

Publisher note: This is a Public Contracts Regulations 2015 confirmation of contract award notice. This contract has been awarded under the Public Contracts Regulations 2015. For the avoidance of doubt, the provisions of the Health Care Services (Provider Selection Regime) Regulations 2023 and The Procurement Act 2023, do not apply to this award. The award was ratified by attendees of the following HIOW ICB Committees: HIOW ICB Spend Control Group. January 2026 HIOW ICB Procurement Group. February 2026 HIOW Executive Committee. March 2026 No conflicts of interest were identified.

Notice history

2 releases on Find a Tender
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—DateII.2.41 Sept 202631 Aug 2027+364 d
—TextII.1—C462977

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £747,0851 contract exc. VAT
Bids received 1
Contracts signed 1latest 16 Mar 2026
Awarded toValueDateStatus
Restore PLC£747,085 †—Awarded

Contracts

  • Contract 032942-2026-1 · Restore PLC

    Signed
    16 Mar 2026
    Value
    £747,085
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

NHS HAMPSHIRE AND THE ISLE OF WIGHT INTEGRATED CARE BOARD

Contracting authorityCentral GovernmentBody governed by public lawHealth GB-NHS: QRL Omega House 112 Southampton Road, Eastleigh, South East, SO50 5PBContact email

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice
  • Restore plcAwarded supplierGB-COH: 05169780 Restore Storage Group, 8 Beam Reach, Coldharbour Lane, Rainham, London, RM13 9YB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.