Official UK procurement notice
Stock Condition Surveys for Wrexham County Borough Council Housing Stock
Authority: Wrexham County Borough Council (Local council)
Sectors: Architecture & Engineering (71) Delivery: Wales (UKL23)
Published estimate£450,000≈ £386k / year · £540,000 inc. VAT
Submissions closed 7 Jan 2026awarded 4 Feb 2026
Awarded to RAPLEYS LIMITED LIABILITY PARTNERSHIP, IMPART LINKS LIMITED2 awards
Contract term 1 yr 2 moends 31 Mar 2027 · up to 31 Mar 2028 with extensions · starts 26 Jan 2026
What is being bought
Published requirement descriptionWrexham County Borough Council (WCBC) has awarded two Contractors to carry out Stock Condition Surveys to its housing stock. The surveys will assist WCBC in assessing the age and condition of each building element, which in turn helps to plan improvements that might be due in the future. The information collected will help WCBC ensure all homes are safe and maintained to the Welsh Housing Quality Standard as well as supporting the creation of a viable Housing Revenue Account Business Plan for the next 30 years. In addition to the Stock Condition Surveys there may also be the requirement for some of the properties to have a domestic energy assessment carried out and energy performance certificate (EPC) produced.
- No preliminary market engagement: Standardised requirement and timescales do not support this
CPV: Architectural, engineering and surveying services · Building surveying services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£450,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per published tender documents
- Technical & professional ability
As per published tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
Conditions of participation2
- Economic & financial standing
As per published tender documents
- Technical & professional ability
As per published tender documents
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 12:36 GMT
- Last source update
- 18 Mar 2026, 12:23 GMT
- Award evaluation window
- Submission end – 16 Jan 2026
- Authority reference
Proc 25-142- FTS notice number
2025/S 000-076440- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e755Find a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
- Submission deadline
- 7 Jan 2026, 12:00 GMT
- Clarification deadline
- 17 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
etenderwales.bravosolution.co.uk ↗.
etenderWales Reference:
Project_ 61307
itt_ 121510
etenderWales help desk:
Email: [email protected]
phone: +44 800 069 8634 / Fax: +44 2070800480
Live Chat is available via the homepage - etenderwales.bravosolution.co.uk ↗.
Timeline
24 Nov 2025 → 18 Mar 2026 · 8 dates- Tender notice published325 days ago24 Nov 2025, 12:36 GMT
- Clarification questions by302 days ago17 Dec 2025, 12:00 GMT
- Submission deadline281 days ago7 Jan 2026, 12:00 GMT
- Award decision expected by272 days ago16 Jan 2026, 23:59 GMT
- Contract starts263 days ago26 Jan 2026
- Assessment summaries sent254 days ago4 Feb 2026
- Standstill ends244 days ago13 Feb 2026, 23:59 GMT
- Latest notice published211 days ago18 Mar 2026, 12:23 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Nov 2025- Tender notice published24 Nov 2025, 12:36 GMTUK4
- Contract award notice published4 Feb 2026, 10:25 GMTUK6
- Status changed to complete4 Feb 2026, 10:25 GMT
- Contract signature expected19 Feb 2026, 23:59 GMTscheduled
- Contract details notice published18 Mar 2026, 12:23 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £400,0002 awards exc. VAT
Bids received 108 from SMEs
Contracts signed 2latest 12 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| RAPLEYS LIMITED LIABILITY PARTNERSHIPSMEStock Condition Surveys for Wrexham County Borough Council Housing Stock (1)2 Mar 2026 – 31 Mar 2027 · up to 31 Mar 2028Extensions: Option to extend for a further 12 months · Options: Throughout the term of the Contract it may be possible that WCBC receives additional funding that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding becomes available, regardless of its source, WCBC may request the successful Contractor(s) to increase or enhance the service being provided. Examples include: - An increase in the number of Stock Condition Surveys or EPC’s - Additional staffing resources to allow for an increase in the amount of contract deliverables, i.e. more staff to complete more Stock Condition Surveys or EPC’s within a given timeframe. Please note that the above is not an exhaustive list. As a result of the potential for an increase in funding during the contract term it is expected that the successful Contractor(s) will work with WCBC to provide a flexible and scalable service to allow for potential increases or changes in service provision. In addition to the above, WCBC may instruct the Contractor(s) to carry out Stock Condition Surveys to properties managed by WCBC Local Lettings Service. WCBC may also request the Contractor(s) to complete Energy Performance Certificates for properties it directly owns or any it manages through the Local Lettings Service. Where possible, any additional service provision / contracted work will be priced for using the tendered rates or a pro rata equivalent. Where any change results in a change of price, cost or equivalent, WCBC reserves the right to request additional evidence and justification to its satisfaction. Any additional goods, services or works must not proceed without prior approval from an authorised WCBC Officer and WCBC will not be liable for any costs that it has not approved or authorised. Please note that WCBC cannot guarantee that there will be any sort of increase in funding or work during the Contract term. At the time of tender all interested parties should submit their offering and pricing structure based off the published documents, not the possibility of additional funding or work being made available. | £200,000 | 4 Feb 2026 | Awarded |
| IMPART LINKS LIMITEDSMEStock Condition Surveys for Wrexham County Borough Council Housing Stock (2)2 Mar 2026 – 31 Mar 2027 · up to 31 Mar 2028Extensions: Option to extend for a further two months · Options: Throughout the term of the Contract it may be possible that WCBC receives additional funding that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding becomes available, regardless of its source, WCBC may request the successful Contractor(s) to increase or enhance the service being provided. Examples include: - An increase in the number of Stock Condition Surveys or EPC’s - Additional staffing resources to allow for an increase in the amount of contract deliverables, i.e. more staff to complete more Stock Condition Surveys or EPC’s within a given timeframe. Please note that the above is not an exhaustive list. As a result of the potential for an increase in funding during the contract term it is expected that the successful Contractor(s) will work with WCBC to provide a flexible and scalable service to allow for potential increases or changes in service provision. In addition to the above, WCBC may instruct the Contractor(s) to carry out Stock Condition Surveys to properties managed by WCBC Local Lettings Service. WCBC may also request the Contractor(s) to complete Energy Performance Certificates for properties it directly owns or any it manages through the Local Lettings Service. Where possible, any additional service provision / contracted work will be priced for using the tendered rates or a pro rata equivalent. Where any change results in a change of price, cost or equivalent, WCBC reserves the right to request additional evidence and justification to its satisfaction. Any additional goods, services or works must not proceed without prior approval from an authorised WCBC Officer and WCBC will not be liable for any costs that it has not approved or authorised. Please note that WCBC cannot guarantee that there will be any sort of increase in funding or work during the Contract term. At the time of tender all interested parties should submit their offering and pricing structure based off the published documents, not the possibility of additional funding or work being made available. | £200,000 | 4 Feb 2026 | Awarded |
Contracts
Stock Condition Surveys for Wrexham County Borough Council Housing Stock (1) · RAPLEYS LIMITED LIABILITY PARTNERSHIPSME
- Signed
- 12 Mar 2026
- Value
- £200,000
- Period
- 12 Mar 2026 – 31 Mar 2027 · up to 31 Mar 2028 with extensions
- Status
- active
- Extensions
- Option to extend for a further 12 months
- Options
- Throughout the term of the Contract it may be possible that WCBC receives additional funding that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding becomes available, regardless of its source, WCBC may request the successful Contractor(s) to increase or enhance the service being provided. Examples include: - An increase in the number of Stock Condition Surveys or EPC’s - Additional staffing resources to allow for an increase in the amount of contract deliverables, i.e. more staff to complete more Stock Condition Surveys or EPC’s within a given timeframe. Please note that the above is not an exhaustive list. As a result of the potential for an increase in funding during the contract term it is expected that the successful Contractor(s) will work with WCBC to provide a flexible and scalable service to allow for potential increases or changes in service provision. In addition to the above, WCBC may instruct the Contractor(s) to carry out Stock Condition Surveys to properties managed by WCBC Local Lettings Service. WCBC may also request the Contractor(s) to complete Energy Performance Certificates for properties it directly owns or any it manages through the Local Lettings Service. Where possible, any additional service provision / contracted work will be priced for using the tendered rates or a pro rata equivalent. Where any change results in a change of price, cost or equivalent, WCBC reserves the right to request additional evidence and justification to its satisfaction. Any additional goods, services or works must not proceed without prior approval from an authorised WCBC Officer and WCBC will not be liable for any costs that it has not approved or authorised. Please note that WCBC cannot guarantee that there will be any sort of increase in funding or work during the Contract term. At the time of tender all interested parties should submit their offering and pricing structure based off the published documents, not the possibility of additional funding or work being made available. The detail within this section has been included for information purposes in an attempt to make all interested parties aware of future possibilities.
Stock Condition Surveys for Wrexham County Borough Council Housing Stock (2) · IMPART LINKS LIMITEDSME
- Signed
- 9 Mar 2026
- Value
- £200,000
- Period
- 9 Mar 2026 – 31 Mar 2027 · up to 31 Mar 2028 with extensions
- Status
- active
- Extensions
- Option to extend for a further period of 12 months
- Options
- Throughout the term of the Contract it may be possible that WCBC receives additional funding that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding becomes available, regardless of its source, WCBC may request the successful Contractor(s) to increase or enhance the service being provided. Examples include: - An increase in the number of Stock Condition Surveys or EPC’s - Additional staffing resources to allow for an increase in the amount of contract deliverables, i.e. more staff to complete more Stock Condition Surveys or EPC’s within a given timeframe. Please note that the above is not an exhaustive list. As a result of the potential for an increase in funding during the contract term it is expected that the successful Contractor(s) will work with WCBC to provide a flexible and scalable service to allow for potential increases or changes in service provision. In addition to the above, WCBC may instruct the Contractor(s) to carry out Stock Condition Surveys to properties managed by WCBC Local Lettings Service. WCBC may also request the Contractor(s) to complete Energy Performance Certificates for properties it directly owns or any it manages through the Local Lettings Service. Where possible, any additional service provision / contracted work will be priced for using the tendered rates or a pro rata equivalent. Where any change results in a change of price, cost or equivalent, WCBC reserves the right to request additional evidence and justification to its satisfaction. Any additional goods, services or works must not proceed without prior approval from an authorised WCBC Officer and WCBC will not be liable for any costs that it has not approved or authorised. Please note that WCBC cannot guarantee that there will be any sort of increase in funding or work during the Contract term. At the time of tender all interested parties should submit their offering and pricing structure based off the published documents, not the possibility of additional funding or work being made available. The detail within this section has been included for information purposes in an attempt to make all interested parties aware of future possibilities.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Impart linksAwarded supplier
- Rapleys LLPAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Details of how to access the tender and submit a response
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender