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Find a TenderAwardedContract details notice
Published 27 Aug 2025, 17:25 BST

Official UK procurement notice

STH Pharmacy - Media for Environmental Monitoring

Official notice

Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Medical Devices & Pharma (33) Delivery: Yorkshire & Humber (UKE32)
Published estimate£550,000≈ £275k / year · £660,000 inc. VAT · 1 value update25.2% below published estimate
Submissions closed 17 Nov 2025awarded 4 Mar 2026
Awarded to Southern Group Laboratory Ltd
Contract term 2 yrsends 25 Feb 2028 · up to 25 Feb 2031 with extensions · starts 26 Feb 2026

What is being bought

Published requirement description

Sheffield Teaching Hospitals NHS Foundation Trust have tendered for the provision of Pharmacy Media for Environmental Monitoring

  • The authority expects to re-tender this requirement around 21 Oct 2030, 23:59 BST.

CPV: Pharmaceutical products

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£550,000
Contract period: 26 Feb 2026 – 25 Feb 2028 (2 yrs) · up to 25 Feb 2031 with extensionsValue: £550,000 exc. VAT · £660,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: Optional 3 x 12 months
33600000 Pharmaceutical products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published sub-criteria (2)
  • Technical & Social Value: 55%
  • Commercial: 45%
Published award criteria (2)
  • Commercial
  • Technical & Social Value
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 21 Oct 2030
First published
27 Aug 2025, 17:25 BST
Last source update
16 Apr 2026, 09:00 BST
Award evaluation window
Submission end – 14 Jan 2026
Authority reference
C396113
FTS notice number
2025/S 000-066776
Latest notice
Contract details notice (UK7)
Classification (CPV)
Pharmaceutical products
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-058eed Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
17 Nov 2025, 12:00 GMT
Clarification deadline
3 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com ↗

Timeline

27 Aug 2025 → 16 Apr 2026 · 11 dates
  1. Planning notice published
    27 Aug 2025, 17:25 BST
  2. Market engagement
    12 Sept 2025, 23:59 BST

    We are running this pre-market engagement process via our tendering platform, Atamis. Please access Atamis to download all relevant documents under reference C385333.

  3. Next notice expected389 days ago
    29 Sept 2025, 23:59 BST
  4. Tender notice published369 days ago
    20 Oct 2025, 14:59 BST
  5. Clarification questions by355 days ago
    3 Nov 2025, 12:00 GMT
  6. Submission deadline341 days ago
    17 Nov 2025, 12:00 GMT
  7. Award decision expected by282 days ago
    14 Jan 2026, 23:59 GMT
  8. Contract starts240 days ago
    26 Feb 2026
  9. Assessment summaries sent234 days ago
    4 Mar 2026
  10. Standstill ends224 days ago
    13 Mar 2026, 23:59 GMT
  11. Latest notice published191 days ago
    16 Apr 2026, 09:00 BST

Notice history

11 events · 5 releases on Find a Tender · since 27 Aug 2025
  1. Preliminary market engagement notice published
    27 Aug 2025, 17:25 BST
    UK2
  2. Preliminary market engagement notice published
    27 Aug 2025, 17:34 BST
    UK2
  3. Tender notice published
    20 Oct 2025, 14:59 BST
    UK4
  4. Published value updated to £550,000
    20 Oct 2025, 14:59 BST
    was £500,000
  5. Status changed to active
    20 Oct 2025, 14:59 BST
  6. Procurement method changed
    20 Oct 2025, 14:59 BST
  7. Deadline published: 17 Nov 2025, 12:00 GMT
    20 Oct 2025, 14:59 BST
  8. Contract award notice published
    4 Mar 2026, 13:02 GMT
    UK6
  9. Status changed to complete
    4 Mar 2026, 13:02 GMT
  10. Contract signature expected
    27 Mar 2026, 23:59 GMT
    scheduled
  11. Contract details notice published
    16 Apr 2026, 09:00 BST
    UK7
Routine re-releases (5)
  • 2025-08: 2 releases · 27 Aug 2025, 27 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £411,6721 award exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 10 Apr 2026
Awarded toValueDateStatus
Southern Group Laboratory Ltd1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2031Extensions: 3 x optional 12-month extensions£411,6724 Mar 2026Awarded

Contracts

  • STH Pharmacy - Media for Environmental Monitoring · Southern Group Laboratory Ltd

    Signed
    10 Apr 2026
    Value
    £411,672
    Period
    10 Apr 2026 – 31 Mar 2028 · up to 25 Feb 2031 with extensions
    Status
    active
    Extensions
    3 x optional 12-month extensions
    6 agreed KPIs: On-Time Delivery Rate · Media Quality Compliance · Response Time to Quality Queries. …
    • On-Time Delivery Rate, Deliveries received +/- 1 day of the agreed delivery date
    • Media Quality Compliance, 100% of batches supplied with valid Quality Certificates
    • Response Time to Quality Queries., Response to quality-related issues (e.g., OOS results, deviation reports) within 2 working days, ideally 1 working day
    • Delivery Error Rate, 0% of shipments have errors (e.g., wrong items, damaged goods, missing products)
    • Product Shelf Life at Delivery, 100% of products delivered with ≥ 80% of total shelf life remaining
    • Annual Reduction in Carbon Emissions, Evidence of reduction achieved to be reported annually

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 6 at stage one50—

Contracting authority & participating public bodies

Sheffield Teaching Hospitals NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PYZV-3517-VQCJ Royal Hallamshire Hospital, Glossop Road, Sheffield, Yorkshire & Humber, S10 2JFContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Southern Group Laboratory (SGL) LimitedAwarded supplierGB-COH: 02716221 E - H Cavendish Courtyard Sallow Road, Weldon North Industrial Estate, Corby, Northamptonshire, East Midlands, NN17 5JXContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure