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Find a TenderAwardedContract details notice
Published 13 Aug 2025, 13:28 BST

Official UK procurement notice

STCH Building Fire Alarm Systems, Servicing and Maintenance

Official notice

Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)·Consortium: 2 public authorities

2 lotsServicesOpen procedureAbove thresholdSME suitableMax 1 lot to bidMax 1 lot per supplier
Sectors: Administration, defence and social security services (75) Delivery: UK
Published estimate£500,000envelope for 2 lots · £600,000 inc. VAT
Submissions closed 8 Sept 2025awarded 22 Dec 2025
Awarded to Albion Detection Systems Ltd2 awards
Contract term 2 yrs 11 moends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Oct 2025

What is being bought2 lots · detail below

Published requirement description

Building Fire Alarm Systems, Servicing and Maintenance For Sheffield Teaching Hospitals NHS Foundation Trust

  • The authority expects to re-tender this requirement around 1 Sept 2031, 23:59 BST.
  • No preliminary market engagement: Ongoing requirement. Scope and specification are known

CPV: Fire-prevention services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot
Lot #1Sheffield Teaching HospitalAwardedRenewal 2 yrs 11 moSMEPublished value£400,000

Fire alarm services for Sheffield Teaching Hospital

Contract period: 1 Oct 2025 – 31 Aug 2028 (2 yrs 11 mo) · up to 31 Aug 2030 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Eligibility: SME eligible
Extensions: 2 x option years · 2 x option years
75251110 Fire-prevention services
Lot #2Sheffield Childrens HospitalRenewal 2 yrs 11 moSMEPublished value£100,000

Fire Alarm services for Sheffield Childrens Hospital

Contract period: 1 Oct 2025 – 31 Aug 2028 (2 yrs 11 mo) · up to 31 Aug 2030 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Eligibility: SME eligible
Extensions: 2 x option years · 2 x option years
75251110 Fire-prevention services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Technical Questionnaire: 50%
  • Commercial Questionnaire: 50%
Published award criteria (2)
  • Commercial Questionnaire: 50%
  • Technical Questionnaire: 40/10
Lot distribution rule: Lot 1 - Sheffield Teaching Hospital Lot 2 - Sheffield Childrens hospital
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Sept 2031
First published
13 Aug 2025, 13:28 BST
Last source update
30 Apr 2026, 09:41 BST
Award evaluation window
Submission end – 22 Sept 2025
Authority reference
C382312
FTS notice number
2025/S 000-048399
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fire-prevention services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05870c Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
8 Sept 2025, 12:00 BST
Clarification deadline
29 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please submit via Atamis - health-family.force.com/s/Welcome ↗

Timeline

13 Aug 2025 → 30 Apr 2026 · 8 dates
  1. Tender notice published
    13 Aug 2025, 13:28 BST
  2. Clarification questions by
    29 Aug 2025, 12:00 BST
  3. Submission deadline
    8 Sept 2025, 12:00 BST
  4. Award decision expected by389 days ago
    22 Sept 2025, 23:59 BST
  5. Contract starts381 days ago
    1 Oct 2025, 00:00 BST
  6. Assessment summaries sent299 days ago
    22 Dec 2025
  7. Standstill ends276 days ago
    13 Jan 2026, 23:59 GMT
  8. Latest notice published170 days ago
    30 Apr 2026, 09:41 BST

Notice history

7 events · 3 releases on Find a Tender · since 13 Aug 2025
  1. Tender notice published
    13 Aug 2025, 13:28 BST
    UK4
  2. Contract award notice published
    31 Dec 2025, 12:00 GMT
    UK6
  3. Status changed to complete
    31 Dec 2025, 12:00 GMT
  4. Buyer details updated
    31 Dec 2025, 12:00 GMT
  5. Contract signature expected
    1 Feb 2026, 23:59 GMT
    scheduled
  6. Contract details notice published
    30 Apr 2026, 09:41 BST
    UK7
  7. Buyer details updated
    30 Apr 2026, 09:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2some still in standstill
Awarded value £300,0001 award exc. VAT
Bids received 62 from SMEs
Contracts signed 1latest 27 Apr 2026
Awarded toValueDateStatus
Lot 1 · Sheffield Teaching Hospital2 awards
Albion Detection Systems LtdSMEBuilding Fire Alarm Systems, Servicing and Maintenance.1 Feb 2026 – 31 Jan 2029 · up to 31 Jan 2031Extensions: 2 x optional 12 month extensions£300,00022 Dec 2025standstill to 13 Jan 2026Standstill
Albion Detection Systems LtdSME——Awarded

Contracts

  • STH Building Fire Alarm Systems, Servicing and Maintenance · Albion Detection Systems LtdSME

    Signed
    27 Apr 2026
    Value
    £242,390
    Period
    27 Apr 2026 – 26 Apr 2029 · up to 26 Apr 2031 with extensions
    Status
    active
    Extensions
    2 x optional 12 month extensions

    No agreed KPIs: Below £5m threshold

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Sheffield Teaching Hospital6final-stage tenders · 7 at stage one20—

Contracting authority & participating public bodies

2 public bodies on the notice

SHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUST

Contracting authorityPublic authority - central government GB-NHS: RHQ · GB-PPON: PYZV-3517-VQCJ Royal Hallamshire Hospital, Glossop Road, Sheffield, Yorkshire & Humber, S10 2JFContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Albion Detection Systems LtdAwarded supplierGB-COH: 03377760GB-PPON: PRDX-3458-LQMW Unit F12, Redlands Business Centre, 3-5 Tapton House Road, Broomhill, Sheffield, Yorkshire & Humber, S10 5BYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender