Official UK procurement notice
STCH Building Fire Alarm Systems, Servicing and Maintenance
Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)
Sectors: Administration, defence and social security services (75) Delivery: Delivery location not published
Published estimate£500,000envelope for 2 lots · £600,000 inc. VAT · 1 value update
Submissions closed 8 Sept 2025
Lots 2max 1 per supplier
Contract term 2 yrs 11 moup to 4 yrs 11 mo with extensions · starts 1 Oct 2025
What is being bought2 lots · detail below
Published requirement descriptionBuilding Fire Alarm Systems, Servicing and Maintenance for Sheffield Teaching Hospital and sheffield Childrens Hospital
- The authority expects to re-tender this requirement around 1 Sept 2031, 23:59 BST.
- No preliminary market engagement: Ongoing requirement. Scope and specification are known
CPV: Fire-prevention services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Lot 1 - Sheffield Teaching HospitalAwardedRenewalPublished value£400,000
Fire alarm services for Sheffield Teaching Hospital
- Value
- £400,000 exc. VAT · £480,000 inc. VAT
- Extensions
- 2 x option years · 2 x option years
75251110 Fire-prevention services
Lot #2Lot 2 - Sheffield Childrens HospitalAwardedRenewalPublished value£100,000
Fire Alarm services for Sheffield Childrens Hospital
- Value
- £100,000 exc. VAT · £120,000 inc. VAT
- Extensions
- 2 x option years · 2 x option years
75251110 Fire-prevention services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (2)
- Technical Questionnaire — 50%
- Commercial Questionnaire — 50%
Published award criteria (2)
- Commercial Questionnaire — 50%
- Technical Questionnaire — 40/10
Lot 1 - Sheffield Teaching Hospital
Lot 2 - Sheffield Childrens hospital
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Sept 2031
- First published
- 18 Feb 2026, 14:31 GMT
- Last source update
- 18 Feb 2026, 14:31 GMT
- Award evaluation window
- Submission end — 22 Sept 2025, 23:59 BST
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05870bFind a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 8 Sept 2025, 12:00 BST
- Clarification deadline
- 29 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Please submit via Atamis - health-family.force.com/s/Welcome ↗
Timeline
6 published dates · Europe/London- Tender notice published13 Aug 2025, 13:28 BST
- Clarification questions by394 days ago29 Aug 2025, 12:00 BST
- Submission deadline384 days ago8 Sept 2025, 12:00 BST
- Award decision expected by369 days ago22 Sept 2025, 23:59 BST
- Contract starts361 days ago1 Oct 2025, 00:00 BST
- Latest notice published220 days ago18 Feb 2026, 14:31 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 17 Feb 2026 | CancelledSheffield Children's NHS Foundation Trust has identified that an element of the due process for Lot 2 in this procurement was not followed in accordance with the Procurement Act 2023 and our internal governance arrangements. In particular, we have identified that the abnormally low tender procedure undertaken did not fully comply with the procedure and evaluation methodology set out in the Invitation to Tender (ITT) pack and associated tender documents that were issued to bidders. In order to comply with our statutory duty to conduct covered procurement only in accordance with the Procurement Act 2023 and to act, and be seen to act, with integrity and to treat suppliers the same unless a difference between suppliers justifies different treatment, the Trust has decided not to proceed with the proposed contract award for Lot 2 arising from this procurement. |
Notice history
7 events · 2 releases on Find a Tender · since 13 Aug 2025- Procurement termination notice published18 Feb 2026, 14:31 GMTUK12
- Published value updated18 Feb 2026, 14:31 GMTwas £500,000
- Status changed to complete18 Feb 2026, 14:31 GMT
- Procurement method changed18 Feb 2026, 14:31 GMT
- Deadline withdrawn18 Feb 2026, 14:31 GMT
- Buyer details updated18 Feb 2026, 14:31 GMT
- Tender notice published13 Aug 2025, 13:28 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender