Official UK procurement notice
Statutory Technical Asset Repository
Authority: CADENT GAS LIMITED (Public body)
What is being bought
Published requirement descriptionCadent currently stores asset drawing records on a shared drive solution, which has proven to be inefficient and prone to human error. This introduces risks to the quality and completeness of asset documentation. The existing manual process for managing and updating asset records creates operational inefficiencies and lacks scalability.
To address these challenges, Cadent seeks to implement a scalable, fully digitised, and automated Asset Record Management System that supports future growth.
The current repository lacks essential capabilities such as metadata assignment and embedded workflow processes. Cadent requires a strategic system that enables metadata tagging of asset drawings and automation of workflows to improve operational efficiency.
Additionally, KPI reporting from the current system is manual and likely inaccurate. The new system should provide automated and reliable KPI reporting, enabling Cadent to focus on both the management and quality assurance of asset documentation.
- The authority expects to re-tender this requirement around 2 Jan 2031, 23:59 GMT.
- How the procedure runs: The procedure will comprise a number of defined stages, which may include selection, invitation to tender, clarification, negotiation, and final tender submission. Cadent reserves the right to structure and sequence these stages in accordance with the flexibility permitted under the Procurement Act 2023. Stage 1 - Selection Interested suppliers will be required to submit selection information demonstrating their suitability, capability, and capacity to deliver the requirement. Only suppliers meeting the stated selection criteria will be invited to participate in subsequent stages. Stage 2 - Initial Tender Selected suppliers will be invited to submit an initial tender setting out their proposed solution and commercial offer in response to Cadent's requirements and published award criteria. Stage 3 - Clarification and Engagement Cadent may engage with tenderers to seek clarification of submitted tenders. This stage may include written clarification and/or supplier presentations to ensure mutual understanding of requirements and proposed solutions. Stage 4 - Negotiation Cadent may conduct negotiations with one or more tenderers. Negotiations may relate to technical, commercial, or contractual aspects of the tender. Any negotiation will be conducted in a fair and transparent manner and in accordance with the Procurement Act 2023. Stage 5 - Refined / Final Tenders Following clarification and/or negotiation, remaining tenderers may be invited to submit a refined or final tender. Final tenders will be evaluated against the published award criteria. Contract Award The contract will be awarded to the supplier submitting the most advantageous tender in accordance with the stated award criteria. Cadent reserves the right to award the contract without further negotiation or to conclude the procedure at any stage, as permitted under the Procurement Act 2023.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,220,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Commercial
- Technical
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Jan 2031
- First published
- 4 Sept 2025, 15:30 BST
- Last source update
- 1 Oct 2026, 13:53 BST
- Award evaluation window
- Submission end – 29 Jul 2026
- FTS notice number
2026/S 000-018626- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059458Find a Tender
- How it runs
The procedure will comprise a number of defined stages, which may include selection, invitation to tender, clarification, negotiation, and final tender submission. Cadent reserves the right to structure and sequence these stages in accordance with the flexibility permitted under the Procurement Act 2023.
Stage 1 - Selection
Interested suppliers will be required to submit selection information demonstrating their suitability, capability, and capacity to deliver the requirement. Only suppliers meeting the stated selection criteria will be invited to participate in subsequent stages.
Stage 2 - Initial Tender
Selected suppliers will be invited to submit an initial tender setting out their proposed solution and commercial offer in response to Cadent's requirements and published award criteria.
Stage 3 - Clarification and Engagement
Cadent may engage with tenderers to seek clarification of submitted tenders. This stage may include written clarification and/or supplier presentations to ensure mutual understanding of requirements and proposed solutions.
Stage 4 - Negotiation
Cadent may conduct negotiations with one or more tenderers. Negotiations may relate to technical, commercial, or contractual aspects of the tender. Any negotiation will be conducted in a fair and transparent manner and in accordance with the Procurement Act 2023.
Stage 5 - Refined / Final Tenders
Following clarification and/or negotiation, remaining tenderers may be invited to submit a refined or final tender. Final tenders will be evaluated against the published award criteria.
Contract Award
The contract will be awarded to the supplier submitting the most advantageous tender in accordance with the stated award criteria. Cadent reserves the right to award the contract without further negotiation or to conclude the procedure at any stage, as permitted under the Procurement Act 2023.
How it was run
Official notice- Requests to participate (first stage)
- 6 Apr 2026, 23:59 BST
- Submission deadline
- 6 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Requests to participate will be submitted via email to [email protected]
Please ensure during request you provide:
- Company name
- Registered address
- Contact name and details (email, telephone, job title)
The Conditions of Participation will then be released via the Ariba purchasing platform service.ariba.com ↗. This must be responded to by 7th April 2026 10:00am.
Timeline
4 Sept 2025 → 12 Oct 2026 · 9 dates- Planning notice published4 Sept 2025, 15:30 BST
- Market engagement397 days ago20 Sept 2025, 23:59 BST
Please respond by 16th September 2025. Follow up engagement will take place in the form of virtual meetings or email engagement in the days following.
- Tender notice published234 days ago2 Mar 2026, 16:22 GMT
- Submission deadline199 days ago6 Apr 2026, 23:59 BST
- Award decision expected by85 days ago29 Jul 2026, 23:59 BST
- Contract starts77 days ago7 Aug 2026, 00:00 BST
- Assessment summaries sent23 days ago30 Sept 2026, 00:00 BST
- Latest notice published22 days ago1 Oct 2026, 13:53 BST
- Standstill ends10 days ago12 Oct 2026, 23:59 BST
Notice history
8 events · 3 releases on Find a Tender · since 4 Sept 2025- Preliminary market engagement notice published4 Sept 2025, 15:30 BSTUK2
- Tender notice published2 Mar 2026, 16:22 GMTUK4
- Published value updated2 Mar 2026, 16:22 GMT
- Status changed to active2 Mar 2026, 16:22 GMT
- Procurement method changed2 Mar 2026, 16:22 GMT
- Contract award notice published1 Oct 2026, 13:53 BSTUK6
- Status changed to complete1 Oct 2026, 13:53 BST
- Contract signature expected19 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HyBird LtdSME20 Oct 2026 – 29 Nov 2029 · up to 30 Nov 2031Extensions: Contract may be extended up to an additional 2 years from the commencement date. | £709,600 inc. VAT | 30 Sept 2026standstill to 12 Oct 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HYBIRD LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Selection documents will be made available via Cadent's Ariba purchasing portal on Monday 9th March 2026.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender