Find a TenderAwarded

Published 8 Apr 2021, 22:55 BST

Official UK procurement notice

Stakeholder Engagement Advice and Facilitation Services (SEAFS)

Official notice

Authority: Defra Network eTendering Portal·Consortium: 2 public authorities

Framework agreementServicesRestricted procedureSME suitable

Sectors: Research & Development (R&D) (73)Education & Training (80)Cleaning & Environmental Services (90) Delivery: UK

Framework ceiling (notional)£2,000,000framework ceiling, not attributable revenue · 1 value update

Submissions closed 22 Jun 2021awarded 30 Sept 2021

Next notice expected 14 Jun 2021

Framework period 2 yrsends 30 Sept 2023 · extension options published · starts 1 Oct 2021

What is being bought

Published requirement description

The Environment Agency (EA) want to appoint 5 contractors to a framework to help support our work with stakeholders. These framework contractors will help EA staff plan, facilitate and evaluate effective stakeholder engagement processes relevant to our work.

CPV: Environmental training services · Natural resources management or conservation strategy planning services · Research and development services and related consultancy services · Research consultancy services · Training services

How this framework works

From the published notice

Places: up to 5 suppliers · 7 bids received (1.4 per place) · 5 appointed (full)
Framework period: 2 yrs from 1 Oct 2021

The lotProcurement structure

single lot · no lot value published

Lot #1Provision of specialist stakeholder engagement and facilitation. this could include…AwardedRenewal 2 yrs

Provision of specialist stakeholder engagement and facilitation. this could include working with communities on complex strategies and planning in areas of high public interest or where a degree of independence is needed. This framework will include two call-offs for Training services.

Contract period: 1 Oct 2021 – 30 Sept 2023 (2 yrs)

Delivery: UK

Extensions: This framework is anticipated to be for an initial 2 years with 2 options to extend for a further 12 months each (total 4 years).Variant bids: not allowed

73210000 Research consultancy services 80500000 Training services 80540000 Environmental training services 90712400 Natural resources management or conservation strategy planning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30Social value: 10

Published sub-criteria (4)

Knowledge Transfer: 10
Scenario 1: 10
Scenario 2: 10
Social Value: 10

Published award criteria (5)

Knowledge Transfer: 10
Scenario 1: 10
Scenario 2: 10
Social Value: 10
Price: 40/60

What this means for your bid

“Stakeholder Engagement Advice and Facilitation Services (SEAFS)” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 8 Apr 2021, 22:55 BST
Last source update: 7 Oct 2021, 22:45 BST
Authority reference: project_32321
FTS notice number: 2021/S 000-025131
Classification (CPV): Environmental training servicesNatural resources management or conservation strategy planning servicesResearch and development services and related consultancy servicesResearch consultancy servicesTraining services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-02a408 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: To access the tender documents, please log into Bravo and the documents will be located under Project_32321/ PQQ_3001. Any clarifications or queries in general can be made via the messaging function within Bravo.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://defra.bravosolution.co.uk/web/login.html ↗

Appointment period ends: 22 Jun 2021, 15:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

defra.bravosolution.co.uk/web/login.html ↗

Timeline

14 Jun 2021 → 7 Oct 2021 · 6 dates

Next notice expected
14 Jun 2021, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
22 Jun 2021, 15:00 BST
Invitations to tender expected
7 Jul 2021, 00:00 BST
Contract starts
1 Oct 2021, 00:00 BST
Bids must remain valid until
1 Oct 2021, 23:59 BST
Notice published
7 Oct 2021, 22:45 BST

Notice history

6 events · 3 releases on Find a Tender · since 25 May 2021

Published value updated to £2,000,000
25 May 2021, 22:45 BST
was £1,600,000
Status changed to active
25 May 2021, 22:45 BST
Procurement method changed
25 May 2021, 22:45 BST
Deadline published: 22 Jun 2021, 15:00 BST
25 May 2021, 22:45 BST
Buyer details updated
25 May 2021, 22:45 BST
Status changed to complete
7 Oct 2021, 22:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 75 from SMEs

Contracts signed 5latest 30 Sept 2021

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Stakeholder Engagement Advice and Facilitation Services (SEAFS)
Signed
30 Sept 2021
Value
ceiling above
Period
… – 30 Sept 2023
Status
active
Stakeholder Engagement Advice and Facilitation Services (SEAFS)
Signed
30 Sept 2021
Value
ceiling above
Period
… – 30 Sept 2023
Status
active
Stakeholder Engagement Advice and Facilitation Services (SEAFS)
Signed
30 Sept 2021
Value
ceiling above
Period
… – 30 Sept 2023
Status
active
Stakeholder Engagement Advice and Facilitation Services (SEAFS)
Signed
30 Sept 2021
Value
ceiling above
Period
… – 30 Sept 2023
Status
active
Stakeholder Engagement Advice and Facilitation Services (SEAFS)
Signed
30 Sept 2021
Value
ceiling above
Period
… – 30 Sept 2023
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic	5	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Defra Network eTendering Portal

Contracting authorityNational or federal agency/officeEnvironmental protection 17 Nobel House, London, UK, SW1P 3JRContact email, phone Published organisation website ↗

Consortium members and other public bodies

Environment Agency (EA)Contracting authorityCentral purchasing bodyRegional or local authorityEnvironmental protection London, UKContact email, phone

Dispute resolution & review bodies

Environment AgencyReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

3KQ LimitedFramework contractor Kendal, UK
Dialogue Matters LtdFramework contractor Kent, UK
Icarus Collective Ltd.Framework contractor Derbyshire, UK
WSP UK LimitedFramework contractor London, UK
Wilson Sherriff LtdFramework contractor Matlock, UK

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria