Official UK procurement notice
Stair and Window Cleaning Contract 2021 - 2023
Authority: Link Group
What is being bought4 lots · detail below
Published requirement descriptionStair and window cleaning services to the communal areas within rented and sheltered accommodation across Scotland. This is a 2 year contract with an option for plus 1 + 1 year if both parties agree to continue.
CPV: Accommodation, building and window cleaning services
Lots and requirements (4)Procurement structure
4 lots · no lot values published · evaluation weights differ by lotLot #1Stair and Window Cleaning Contract 2021 - 2023 - Edinburgh RegionRenewal
Link Housing is a subsidiary of Link Group Ltd. Link Group Ltd and its subsidiaries (as detailed below) ("Link") is following a two-stage procedure to appoint a contractor to deliver a customer focussed stair and window cleaning contract for 2021 - 2023, with a possibility for further two individual twelve months extension as mutually agreed and subject to negotiations and contract performance (referred to “1+1” hereafter). Link can at their sole discretion extend the period of the contract by one year beyond the contract period stated and further one year thereafter. The contract will be extended for both year three and year four, dependant on both parties being in agreement to extend. The contract will be divided into four “Lots”. Lot 1 - Edinburgh region, Lot 2 - Glasgow region, Lot 3 - Falkirk & Fife region and Lot 4 - Lanarkshire region. Each region has approx. 200 property “blocks” that contain entrance corridors, stairs, landings, and windows. These “blocks” range in size and differing amounts of dwellings that use the common areas. Further details, addresses and property details will be issued as part of the second stage of the advertised contract.
Lot #2Stair and Window Cleaning Contract 2021 - 2023 - Glasgow RegionRenewal
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
Lot #3Stair and Window Cleaning Contract 2021 - 2023 - LanarkshireRenewal
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
Lot #4Stair and Window Cleaning Contract 2021 - 2023 - Falkirk & FifeRenewal
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
As stated withing supplied documentation.
Member of the BICSc
- Condition of participationno text publishedMinimum: Bidders should provide turnover for the last three years. The Bidders annual turnover must be twice the estimated annual value of the contract (125,000 GBP per lot per annum) Employer’s (Compulsory) Liability Insurance: 5,000,000.00 GBP Public Liability Insurance: 5,000,000.00 GB…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60–100 points depending on the lot; most lots put it at 100 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Jan 2021, 11:56 GMT
- Last source update
- 18 Jan 2021, 11:56 GMT
- FTS notice number
2021/S 000-000951- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028b0dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Customer Satisfaction - %age satisfaction through satisfaction survey - >95%
Adherence to programme - Variance in days - + / - 3 days
Quality of work In accordance with specification Comparison with specification - 100%
Waste management - %age of waste recycled - 80% or above
Safety To maximise health and safety - Number of recordable incidents - Zero
Costs - Variation of Accepted Tender to agreed Final Account - On or below cost
Complaints - All complaints resolved or reasonable action taken - Within 5 or 20 working days of complaint being received - 100%
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640493. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Link Group Ltd requires the successful contractor to deliver community benefit as part of the delivery of the works. These targets are mandatory and must be delivered by the successful supplier. Each Tenderer is required to provide contact details for the person/s responsible for community benefit and an Employment and Skills Plan (ESP) outlining when and how these community benefits will be delivered. (SC Ref:640493)
How it was run
Official notice- Submission deadline
- 17 Feb 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
Timeline
18 Jan 2021 → 1 Apr 2021 · 4 dates- Notice published18 Jan 2021, 11:56 GMT
- Submission deadline17 Feb 2021, 12:00 GMT
- Invitations to tender expected22 Feb 2021
- Contract starts1 Apr 2021, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sherriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria