Official UK procurement notice
Staff Engagement Surveys · UK public procurement notice
Authority: APUC Ltd (Public body)
Re-procurement plannedPFB1055 AP - Staff Engagement Surveys · tender expected
What is being bought2 lots · detail below
Published requirement descriptionThe Authority sought Contractor(s) for the provision of Staff Engagement Survey services to the Scottish Further Education and Higher Education sector.
- Recurrence: 36-40 months
CPV: Customer satisfaction survey
How this framework works
From the published notice- Places
- up to 10 suppliers · 9 bids on the busiest of 2 lots (0.9 per place) · 6 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Self-Serve (Software-Led)AwardedRenewal
Lot 1 is a self-managed service that mainly focusses on the functionality of the platform, with most of the surveys being designed and executed by the institutions themselves. Additional value-added features will be sought, such as the ability to carry out unlimited surveys, access to survey templates and ongoing dashboard support that will help optimise the quality of the provision.
Lot #2Project-managed (Research House)AwardedRenewal
Lot 2 is aligned with the procurement of an outsourced and project-managed service provision and is therefore more complex as a result. A close working relationship between the contractors and institutions will be fostered throughout the term of the contract and will include on-going dialogue between the two parties. The service will be comprehensive and detailed in scope, with an end-to-end approach that will include objective setting, strategy building and action planning.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Self-Serve (Software-Led) | 50% | 50% | |
| 2 · Project-managed (Research House) | 70% | 30% |
- Condition of participationno text publishedMinimum: Please refer to the “Qualification Envelope” of the ITT within PCS-T to answer the selection criteria. Please refer to Part IV Selection Criteria: Questions within 4B.5 of the SPD Tenderers must confirm they can provide the following supporting evidence prior to award: Profession…
- Price carries 30–50 points depending on the lot. Read the split per lot below.
- “Staff Engagement Surveys” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 36-40 months
- First published
- 19 Apr 2023, 12:12 BST
- Last source update
- 21 Sept 2023, 12:23 BST
- Award evaluation window
- 23 May 2023 – …
- Authority reference
PFB1046 AP- FTS notice number
2023/S 000-027892- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c1feFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by Institution under the Framework Agreement for the reporting period. Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: ucsp.ac.uk ↗
Publisher note: (SC Ref:744054)
How it was run
Official notice- Appointment period ends
- 23 May 2023, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 23 May 2023, 12:00 BST
Timeline
23 May 2023 → 21 Sept 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown23 May 2023, 11:00 BST
- Bids opened23 May 2023, 12:00 BST
- Notice published21 Sept 2023, 12:23 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Sept 2023, 12:23 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Project-managed (Research House)
- Signed
- 8 Aug 2023
- Value
- £300,000
- Status
- active
Self-Serve (Software-Led)
- Signed
- 8 Aug 2023
- Value
- £900,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Self-Serve (Software-Led) | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
| 2 · Project-managed (Research House) | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Stirling Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Explorance IncFramework contractor
- Peachy MondaysFramework contractor
- People InsightFramework contractor
- SocialOptic LtdFramework contractor
- Survey Solutions LtdFramework contractor
- Wotter Group LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.