Official UK procurement notice
St Neots Christmas Lights Decorations
Authority: St Neots Town Council (Local council)
What is being bought
Published requirement descriptionSt Neots Town Council oversees the Christmas light display in the Market Square and High Street and is inviting tenders for the design, supply, installation, removal, storage, and annual maintenance and testing of high-quality Christmas lights. This contract will cover the festive light displays for the 2025, 2026, and 2027 Christmas seasons, starting in November 2025.
The Council is committed to delivering a high-quality Christmas lights display for its residents. The aim is to create a festive display that impresses the community and celebrates the season.
The primary objectives are the following:
Deliver a safe and reliable lighting display that aligns with the design brief and specified locations.
Comply with the established timelines.
Prioritise health and safety in all circumstances
CPV: Electrical equipment and apparatus · Lighting equipment and electric lamps · Miscellaneous services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: HOW TO SUBMIT A BID Submission Requirements Interested providers must submit all parts of the Application Form and complete all sections from pages 10 onwards. Bidders must meet all the Minimum Requirements Design Brief or agree to meet them prior to the contract start date to be eligible for appointment. Submission Format All bidders are required to submit a completed application form by email to [email protected] The email should have the subject line as "Christmas Lights Tender" written on it. Bidders must submit their final tender before the submission deadline of noon on 23rd May 2025. TENDER EVALUATION & SELECTION Procurement Assessment Panel The procurement assessment panel will consist of St Neots Town Council Officers and nominated Members. Ownership of Christmas Lights The successful tenderer will own and maintain all the Christmas Lights, rather than the Town Council. Detailed Tender The tender submission should clearly outline how the Tenderer will fulfil the Council's requirements. Three-Year Agreement The prices should reflect a three-year agreement. Any cost increases during this period that are not included in the formal tender will not be the Council's responsibility. Tenderers should account for any potential inflation when quoting for the three-year contract
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Apr 2025, 13:19 BST
- Last source update
- 17 Apr 2025, 13:19 BST
- Authority reference
SNTC-XmasLights-04-25- FTS notice number
2025/S 000-015901- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0504d2Find a Tender
How it was run
Official notice- Submission deadline
- 23 May 2025, 12:00 BST
- Clarification deadline
- 20 May 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
All bidders are required to submit a completed application form by email to [email protected]
The email should have the subject line as "Christmas Lights Tender" written on it. Bidders must submit their final tender before the submission deadline of noon on 23rd May 2025.
Timeline
17 Apr 2025 → 1 Aug 2025 · 4 dates- Tender notice published17 Apr 2025, 13:19 BST
- Clarification questions by20 May 2025, 23:59 BST
- Submission deadline23 May 2025, 12:00 BST
- Contract starts1 Aug 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published17 Apr 2025, 13:19 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Document - Tender pack for the three year provision of St Neots Christmas lights display. Pack includes tender information, provision particulars and application form.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender