St Matthews Fair - Market Security

{
  "id": "032881-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-04-10T14:39:46+01:00",
  "ocid": "ocds-h6vhtk-068021",
  "buyer": {
    "id": "GB-PPON-PTDW-8965-DWPG",
    "name": "Bridgwater Town Council"
  },
  "tender": {
    "id": "BTCSMF",
    "lots": [
      {
        "id": "1",
        "value": {
          "currency": "GBP",
          "amountGross": 36000
        },
        "status": "active",
        "renewal": {
          "description": "Possible year extension x 2"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "description": "Any prices not disclosed within the pricing information will not be entertained.\nThe pricing element of Applicants' Bid will be evaluated using the following scoring system.\nThe lowest tendered price will be allocated a maximum score of 40%.\nOther tendered prices which are higher will be scored using the following equation:\n% score = lowest tendered price\n                       ____________________    x 40%\n                       your tendered price"
            },
            {
              "name": "i)\tRELEVANT EXPERIENCE",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Provide a detailed description of the event service you can offer. Outline how your proposal meets our requirements, including your ability to deliver a high-quality service. Highlight your past experience, showcasing previous similar events you have delivered. List any relevant qualifications, certifications, or industry accreditations that demonstrate your suitability for this contract."
            },
            {
              "name": "Methodology",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "description": "ii)\tDescribe your methodology for delivering security services at the event, including staffing, dealing with staff absences, and safety mechanisms for ensuring staff and visitors are kept safe as all times. Specify the number of staff available for the event, their roles, and their relevant experience. Explain how you will ensure adequate staffing levels."
            },
            {
              "name": "Health and safety",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "iii)\tDescribe your approach to health and safety, including compliance with relevant UK legislation and industry standards. Explain how you will mitigate risks associated with the task, explain emergency procedures, and unexpected absence contingencies. Provide details of your risk assessment process and any staff training in health and safety."
            },
            {
              "name": "Certifications",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Outline any certifications your organisation holds, including your commitment to ensuring a safe environment is maintained. Specify contingency plans in case of any issues and cancellation due to unforeseen circumstances such as extreme weather conditions"
            },
            {
              "name": "Environmental Responsibility",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Outline your approach to sustainability, and how you encourage your staff to uphold this approach including the use of recyclable materials, reduction of single-use plastics, and responsible disposal of waste."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-10-31T23:59:59Z",
          "startDate": "2026-09-01T00:00:00+01:00",
          "maxExtentDate": "2030-10-31T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          }
        ]
      }
    ],
    "title": "St Matthews Fair - Market Security",
    "value": {
      "currency": "GBP",
      "amountGross": 36000
    },
    "status": "active",
    "documents": [
      {
        "id": "A-14602",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14602",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-14603",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14603",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-14604",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14604",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-14605",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14605",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-14607",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14607",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-14608",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14608",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-14609",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14609",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "032881-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/032881-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-04-10T14:39:46+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Purpose of Job\n1.1.             Bridgwater Town Council requires the provision of security guard/s during the Bridgwater Fair which takes place during the last week of September each year.\nTo provide high profile security at Bridgwater Fair. This will include\n4 x Security West Street 23.00 - 06.00 Tuesday 29th September , Wednesday 30th, Thursday 1st, Friday 2nd. Patrol West Street market to provide protection for market stalls.\n2 x Security Albert Street 11.00 - 20.00 Wednesday 30th September. To man road barrier encouraging residents only parking.\n2  x Security Albert Street 13.00 - 20.00 Thursday 25th, Friday 26th Saturday 27th September. To man road barrier encouraging residents only parking.\n4 x Security Fair field horse market Wednesday 24th September 08.00 - 16.00. Two staff manning gate to control entry and exit, two patrolling the market.\nTerm\n1.2.             The term of the contract is for a period of 3 years with the option to extend year on year for up to 2 further years. Dates provided are for event 2026.\n2.          Duties\n2.1.             Providing high visibility Static Guarding or Mobile Guarding at Bridgwater Fair and provide a high profile security presence carrying a visible ID card to act as a visible deterrent regarding security issues at Bridgwater Fair.\n2.2.             To protect to the best of their ability the property and premises thereon from theft, pilferage or damage.\n2.3.             Being able to deal with effectively verbal and physical confrontation.\n2.4.             Protecting BTC staff from verbal and physical confrontation\n2.5.             Dealing effectively with individuals whose actions are anti-social or not authorised at Bridgwater Fair.\n2.6.             To prevent the intrusion of unauthorised persons from entering the premises or to detain or attempt to detain any persons that to the knowledge of the security guard has committed an offence and to notify the police accordingly.\n2.7.             Patrolling, securing and monitoring the fair , sometimes with the aid of closed circuit television (CCTV), and supervising at the door.\n2.8.             Keeping accurate records and write short reports, which may be used by the police or courts. Your duties could also involve customer care and giving advice.\n2.9.             Guards to work in max of pairs and not congregate as a group except in circumstances where this is deemed essential.\n2.10.          Exchanging all necessary information to colleagues during shift change.",
    "tenderPeriod": {
      "endDate": "2026-05-08T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-04-29T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions will only be accepted if they are returned:\nVia post to:\nBridgwater Town Council, High Street, Bridgwater, Somerset, TA6 3AS\nMarked for the attention of: Rob Semple, Community and Cultural Services Director.\nTender returns must remain anonymous until the tender opening is completed.  There must not be any markings showing your company name on the envelope and the envelope must be marked 'Security Services for Bridgwater Fair and Related Services Tender.' Bids received which include the identify of the bidder on the packaging or delivery note and bids received which do not provide all of the information or that arrive after the 12 noon deadline will be disqualified.  It is for bidders to ensure that their submission is compliant.  No claims will be accepted where a bidder or his delivery organisation has delivered a late bid for any reason.",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PTDW-8965-DWPG",
      "name": "Bridgwater Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK23",
        "country": "GB",
        "locality": "Bridgwater",
        "postalCode": "TA6 3AS",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall"
      },
      "details": {
        "url": "https://bridgwater-tc.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PTDW-8965-DWPG",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@bridgwater-tc.gov.uk",
        "telephone": "01278 427692"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}