Official UK procurement notice
St Matthews Fair - Market Security
Authority: Bridgwater Town Council (Local council)
What is being bought
Published requirement descriptionPurpose of Job
1.1. Bridgwater Town Council requires the provision of security guard/s during the Bridgwater Fair which takes place during the last week of September each year.
To provide high profile security at Bridgwater Fair. This will include
4 x Security West Street 23.00 - 06.00 Tuesday 29th September , Wednesday 30th, Thursday 1st, Friday 2nd. Patrol West Street market to provide protection for market stalls.
2 x Security Albert Street 11.00 - 20.00 Wednesday 30th September. To man road barrier encouraging residents only parking.
2 x Security Albert Street 13.00 - 20.00 Thursday 25th, Friday 26th Saturday 27th September. To man road barrier encouraging residents only parking.
4 x Security Fair field horse market Wednesday 24th September 08.00 - 16.00. Two staff manning gate to control entry and exit, two patrolling the market.
Term
1.2. The term of the contract is for a period of 3 years with the option to extend year on year for up to 2 further years. Dates provided are for event 2026.
- Duties
2.1. Providing high visibility Static Guarding or Mobile Guarding at Bridgwater Fair and provide a high profile security presence carrying a visible ID card to act as a visible deterrent regarding security issues at Bridgwater Fair.
2.2. To protect to the best of their ability the property and premises thereon from theft, pilferage or damage.
2.3. Being able to deal with effectively verbal and physical confrontation.
2.4. Protecting BTC staff from verbal and physical confrontation
2.5. Dealing effectively with individuals whose actions are anti-social or not authorised at Bridgwater Fair.
2.6. To prevent the intrusion of unauthorised persons from entering the premises or to detain or attempt to detain any persons that to the knowledge of the security guard has committed an offence and to notify the police accordingly.
2.7. Patrolling, securing and monitoring the fair , sometimes with the aid of closed circuit television (CCTV), and supervising at the door.
2.8. Keeping accurate records and write short reports, which may be used by the police or courts. Your duties could also involve customer care and giving advice.
2.9. Guards to work in max of pairs and not congregate as a group except in circumstances where this is deemed essential.
2.10. Exchanging all necessary information to colleagues during shift change.
CPV: Security services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£36,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- i) RELEVANT EXPERIENCE: 20%
- Methodology: 15%
- Health and safety: 10%
- Certifications: 5%
- Price: 40%
- Environmental Responsibility: 10%
Published award criteria (6)
- Price: Any prices not disclosed within the pricing information will not be entertained. The pricing element of Applicants' Bid will be evaluated using the following scoring system. The lowest tendered price will be allocated a maximum score of 40%. Other tendered prices which are higher will be scored using the following equation: % score = lowest tendered price ____________________ x 40% your tendered price
- i) RELEVANT EXPERIENCE: Provide a detailed description of the event service you can offer. Outline how your proposal meets our requirements, including your ability to deliver a high-quality service. Highlight your past experience, showcasing previous similar events you have delivered. List any relevant qualifications, certifications, or industry accreditations that demonstrate your suitability for this contract.
- Methodology: ii) Describe your methodology for delivering security services at the event, including staffing, dealing with staff absences, and safety mechanisms for ensuring staff and visitors are kept safe as all times. Specify the number of staff available for the event, their roles, and their relevant experience. Explain how you will ensure adequate staffing levels.
- Health and safety: iii) Describe your approach to health and safety, including compliance with relevant UK legislation and industry standards. Explain how you will mitigate risks associated with the task, explain emergency procedures, and unexpected absence contingencies. Provide details of your risk assessment process and any staff training in health and safety.
- Certifications: Outline any certifications your organisation holds, including your commitment to ensuring a safe environment is maintained. Specify contingency plans in case of any issues and cancellation due to unforeseen circumstances such as extreme weather conditions
- Environmental Responsibility: Outline your approach to sustainability, and how you encourage your staff to uphold this approach including the use of recyclable materials, reduction of single-use plastics, and responsible disposal of waste.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Apr 2026, 14:39 BST
- Last source update
- 10 Apr 2026, 14:39 BST
- Authority reference
BTCSMF- FTS notice number
2026/S 000-032881- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068021Find a Tender
How it was run
Official notice- Submission deadline
- 8 May 2026, 12:00 BST
- Clarification deadline
- 29 Apr 2026, 23:59 BST
- Electronic submission
- Not allowed
Submissions will only be accepted if they are returned:
Via post to:
Bridgwater Town Council, High Street, Bridgwater, Somerset, TA6 3AS
Marked for the attention of: Rob Semple, Community and Cultural Services Director.
Tender returns must remain anonymous until the tender opening is completed. There must not be any markings showing your company name on the envelope and the envelope must be marked 'Security Services for Bridgwater Fair and Related Services Tender.' Bids received which include the identify of the bidder on the packaging or delivery note and bids received which do not provide all of the information or that arrive after the 12 noon deadline will be disqualified. It is for bidders to ensure that their submission is compliant. No claims will be accepted where a bidder or his delivery organisation has delivered a late bid for any reason.
Timeline
10 Apr 2026 → 1 Sept 2026 · 4 dates- Tender notice published195 days ago10 Apr 2026, 14:39 BST
- Clarification questions by176 days ago29 Apr 2026, 23:59 BST
- Submission deadline167 days ago8 May 2026, 12:00 BST
- Contract starts52 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Apr 2026, 14:39 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender