Find a TenderAwarded
Published 9 May 2022, 12:05 BST

Official UK procurement notice

St Martin's School ~ Cleaning Tender

Official notice

Authority: St Martin's School (Education)

ServicesRestricted procedure
Published estimate£1,115,000≈ £235k / year4.1% below published estimate
Submissions closed 10 Jun 2022awarded 28 Sept 2022
Awarded to Cleantec Services Limited
Contract term 4 yrs 9 moends 31 Jul 2027 · starts 24 Oct 2022

What is being bought

Published requirement description

The successful Supplier will be required to provide cleaning services for St Martin’s School.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1School overview: To inspire and empower all our students to realise their full…Awarded 4 yrs 9 moPublished value£1,115,000

School overview: To inspire and empower all our students to realise their full potential and Be The Best They Can Be. Our school ethos is based on traditional values, including students’ personal development and well-being as well as outstanding academic achievement. We also place equal importance on exemplary behaviour, smart appearance, good manners as well as encouraging all of our students to make a positive contribution to their school and local community. Gaining excellent exam results are not enough on their own to help our students face everyday life situations in the 21st century. Throughout their time in school our students develop the skills and attributes that are key to empowering them to be successful fully rounded individuals. Students will then go onto flourish in every aspect of their lives and leave us responsible, well rounded young people who are able to choose their own future well equipped and ready to make a difference in the world. Tender information: The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for the period 24th October 2022 to 31st July 2025, with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current cleaning arrangement: The current cleaning services are provided in house. There are incumbent members of cleaning staff who are members of the LGPS. We currently have an external company and casual members of staff providing additional cleaning support who are not members of the LGPS. Please be advised that the school has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £5m The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m. Additional information: To respond to this opportunity please click here: litmustms.co.uk/respond/BNK59E7ND4 ↗

Contract period: 24 Oct 2022 – 31 Jul 2027 (4 yrs 9 mo)
Delivery: East of England · Essex
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 May 2022, 12:05 BST
Last source update
12 May 2023, 16:05 BST
FTS notice number
2023/S 000-013646
Classification (CPV)
School cleaning services
Delivery area
East of England (UKH3)
Official registry OCID
ocds-h6vhtk-03355a Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: <a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=781159135" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=781159135</a> GO Reference: GO-2023512-PRO-22958751

How it was run

Official notice
Submission deadline
10 Jun 2022, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

10 Jun 2022 → 12 May 2023 · 4 dates
  1. Submission deadline
    10 Jun 2022, 12:00 BST
  2. Invitations to tender expected
    22 Jun 2022, 00:00 BST
  3. Contract starts
    24 Oct 2022, 00:00 BST
  4. Notice published
    12 May 2023, 16:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 May 2023, 16:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,069,3471 contract exc. VAT
Bids received 5
Contracts signed 1latest 28 Sept 2022
Awarded toValueDateStatus
Cleantec Services LimitedSME£1,069,347 †—Awarded

Contracts

  • Contract 013646-2023-1 · Cleantec Services LimitedSME

    Signed
    28 Sept 2022
    Value
    £1,069,347
    Period
    … – 31 Jul 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids———

Contracting authority & participating public bodies

St Martin's School

Contracting authorityEducationBody governed by public lawEducation Hanging Hill Lane, Hutton, Brentwood, East of England, CM13 2HGContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • CleanTEC Services LimitedAwarded supplier04155336 Unit 2 Handford Court, Garston Lane, Watford, Hertfordshire, East of England

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria