St James Depot - Procurement of a Development Partner

• How the procedure runs: The procurement stage commenced with the publication of the Tender Notice in the Central Digital Platform ("CDP"). Prior to this, pre-market engagement was undertaken in November 2024. and a Pre-Market Engagement Notice was published in the CDP on 9th June 2025. The Council is conducting the procurement exercise using the Competitive Flexible Procedure in accordance with the requirements of the Act. This procedure is being used to allow shortlisted Potential Suppliers to enter into dialogue with the Council to discuss specific aspects of their proposals before submitting a final tender leading to the selection of a Preferred Potential Supplier, whilst minimising / avoiding excessive and disproportionate costs. The contract shall be awarded on the basis of the most advantageous tender ("MAT") in accordance with the Act. As this procurement process is a Competitive Flexible Procedure, not all of the documentation for the procurement has been published at this participation stage. The Council has provided sufficient information to enable Potential Suppliers to make an informed decision about whether the opportunity is suitable for them STAGE 01: PARTICIPATION STAGE (PRE-QUALIFICATION) Stage 01 commenced with the publication of the Tender Notice in the CDP. Potential Suppliers responding to the Tender Notice will gain access to the Procurement Specific Questionnaire ("PSQ") and a range of supporting documents including this MOI. Potential suppliers who intend to submit a completed questionnaire must follow the instructions in the PSQ and submit their completed questionnaire to the Council by the due date. Completed questionnaires will be evaluated by the Council with assistance from their appointed advisors and, depending on the quantity and quality of responses received, it is anticipated that up to four Potential Suppliers will be shortlisted for Stage 02. Please refer to the PSQ guidance for further details. STAGE 02: DIALOGUE STAGE Potential Suppliers selected in accordance with the PSQ will be issued with an IPD document. This will include the requirements for the dialogue stage, including draft heads of terms and the detailed evaluation criteria for awarding the contract which will be informed by the Project Objectives. There will be an efficient number of dialogue meetings (currently envisaged to be around four)throughout this period between the Council and individual Potential Suppliers to discuss key elements of the requirements; for the Council to provide constructive feedback on the evolving solutions and for both parties to discuss and agree appropriate changes to the draft heads of terms. The primary intention of this stage is to identify solutions that satisfy the Council’s Project Objectives. The Council will seek to conduct the dialogue stage as expeditiously as possible to avoid unnecessary protraction and cost for all parties involved. Once one or more acceptable solutions have been identified, the Council can close dialogue and invite the remaining Potential Suppliers to the final tender stage. STAGE 03: FINAL TENDER STAGE Stage 03 will commence with the issue of the ISFT document. Potential Suppliers will be required to submit their Final Tenders in response to the ISFT and on the basis of the solutions agreed during dialogue. Final Tenders will be evaluated in accordance with the evaluation criteria, and a Preferred Potential Supplier will be recommended. STAGE 04: PREFERRED POTENTIAL SUPPLIER STAGE This stage will involve settling the terms of the contract between the Council and the Preferred Potential Supplier, in accordance with the agreed Heads of Terms and the principles of the Final Tender response. STAGE 05: AWARD STAGE This stage will involve signing the contract documents, directly following the Preferred Potential Supplier stage, which will formalise the contract between the Council and the Preferred Potential Supplier.

CPV: Architectural, construction, engineering and inspection services · Building construction work · Construction work · Construction work for multi-dwelling buildings and individual houses · Demolition, site preparation and clearance work · Development of residential real estate · Real estate services · Site-development work · Siteworks · Urban development construction work · Urban planning and landscape architectural services

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Works

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Concession

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

9 Jun 2025, 14:15 BST

Last source update

5 Aug 2026, 16:15 BST

Award evaluation window

Submission end – 19 Jan 2026

FTS notice number

2025/S 000-039630

Latest notice

Contract award notice (UK6)

Classification (CPV)

Architectural, construction, engineering and inspection servicesBuilding construction workConstruction workConstruction work for multi-dwelling buildings and individual housesDemolition, site preparation and clearance workDevelopment of residential real estateReal estate servicesSite-development workSiteworksUrban development construction work

+1 more

Urban planning and landscape architectural services

Delivery area

East Midlands (UKF24)

Official registry OCID

ocds-h6vhtk-054552 Find a Tender

How it runs

The procurement stage commenced with the publication of the Tender Notice in the Central Digital Platform ("CDP"). Prior to this, pre-market engagement was undertaken in November 2024. and a Pre-Market Engagement Notice was published in the CDP on 9th June 2025. The Council is

conducting the procurement exercise using the Competitive Flexible Procedure in accordance with the requirements of the Act.

This procedure is being used to allow shortlisted Potential Suppliers to enter into dialogue with the Council to discuss specific aspects of their proposals before submitting a final tender leading to the selection of a Preferred Potential Supplier, whilst minimising / avoiding excessive and

disproportionate costs. The contract shall be awarded on the basis of the most advantageous tender ("MAT") in accordance with the Act.

As this procurement process is a Competitive Flexible Procedure, not all of the documentation for the procurement has been published at this participation stage. The Council has provided sufficient information to enable Potential Suppliers to make an informed decision about whether the

opportunity is suitable for them

STAGE 01: PARTICIPATION STAGE (PRE-QUALIFICATION)

Stage 01 commenced with the publication of the Tender Notice in the CDP. Potential Suppliers responding to the Tender Notice will gain access to the Procurement Specific Questionnaire ("PSQ") and a range of supporting documents including this MOI. Potential suppliers who intend to submit a completed questionnaire must follow the instructions in the PSQ and submit their completed questionnaire to the Council by the due date. Completed questionnaires will be evaluated by the Council with assistance from their appointed advisors and, depending on the quantity and quality of responses received, it is anticipated that up to four Potential Suppliers will be shortlisted for Stage 02. Please refer to the PSQ guidance for further details.

STAGE 02: DIALOGUE STAGE

Potential Suppliers selected in accordance with the PSQ will be issued with an IPD document. This will include the requirements for the dialogue stage, including draft heads of terms and the detailed evaluation criteria for awarding the contract which will be informed by the Project Objectives.

There will be an efficient number of dialogue meetings (currently envisaged to be around four)throughout this period between the Council and individual Potential Suppliers to discuss key elements of the requirements; for the Council to provide constructive feedback on the evolving solutions and for both parties to discuss and agree appropriate changes to the draft heads of terms.

The primary intention of this stage is to identify solutions that satisfy the Council’s Project Objectives. The Council will seek to conduct the dialogue stage as expeditiously as possible to avoid unnecessary protraction and cost for all parties involved. Once one or more acceptable solutions have been identified, the Council can close dialogue and invite the remaining Potential Suppliers to the final tender stage.

STAGE 03: FINAL TENDER STAGE

Stage 03 will commence with the issue of the ISFT document. Potential Suppliers will be required to submit their Final Tenders in response to the ISFT and on the basis of the solutions agreed during dialogue. Final Tenders will be evaluated in accordance with the evaluation criteria, and a Preferred Potential Supplier will be recommended.

STAGE 04: PREFERRED POTENTIAL SUPPLIER STAGE

This stage will involve settling the terms of the contract between the Council and the Preferred Potential Supplier, in accordance with the agreed Heads of Terms and the principles of the Final Tender response.

STAGE 05: AWARD STAGE

This stage will involve signing the contract documents, directly following the Preferred Potential Supplier stage, which will formalise the contract between the Council and the Preferred Potential Supplier.

Requests to participate (first stage)

22 Aug 2025, 12:00 BST

Submission deadline

22 Aug 2025, 12:00 BST

Clarification deadline

25 Jul 2025, 12:00 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• Placefirst LtdAwarded supplierGB-COH: 07071980 8 Exchange Quay, Salford, North West, M5 3EJContact emailShow contact details