Official UK procurement notice
St Anne's Community Services Grounds Maintenance
Authority: ST ANNE'S COMMUNITY SERVICES (Public body)
Sectors: Architecture & Engineering (71)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Yorkshire & Humber (UKE)
Published estimate£950,000total for 2 lots · £950,000 inc. VAT · 1 value update
Submissions closed 30 Jan 2026awarded 20 Feb 2026
Awarded to UK Landscapes Ltd
Contract term 4 yrsends 29 Mar 2030 · up to 28 Mar 2036 with extensions · starts 1 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionThe delivery of Grounds Maintenance Services at 78 locations set out in the tender documentation.
GIS mapping has been carried out and the individual site maps and a detailed bill of quantities were made available to all respondents to the ITT.
- No preliminary market engagement: Insufficient time to issue a UK2, due to FTS buyer status issues however market engagement was carried out under the auspices of a UK3.
CPV: Grounds maintenance services · Landscape gardening services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£950,000 together) · same evaluation weights on every lotLot #176 Properties in (predominantly) urban Yorkshire from Sheffield in the South through…AwardedRenewalPublished value£900,000
76 Properties in (predominantly) urban Yorkshire from Sheffield in the South through to Ripon in the North, but mainly in West Yorkshire.
Pre-qualification & selection criteria (PQQ)1
- Economic & financial standing
The successful contractor will be required to obtain the following cover prior to contract commencement:
Public Liability £5,000,000.00 in any one claim
Employers Liability £5,000,000.00 in the aggregate
Professional Indemnity £1,000,000.00 in the aggregate
They will also require a waste carriers licence
Lot #22 properties very distant from the properties in Lot 1AwardedRenewalPublished value£50,000
2 properties very distant from the properties in Lot 1. These properties are in Settle and Ingleton on far west of North Yorkshire.
Market engagement indicated that many contractors would be unable to service these and therefore if the contract was offered as a single lot they would not bid.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published award criteria (2)
- Quality
- Price
Lot distribution rule: This Grounds Maintenance procurement is made up of 2 lots. Lot 1contains 76 of the 78 properties, whilst Lot 2 contains just 2 properties situated in Settle and Ingleton. SACS recognise that the properties in Lot 2 are located a significant distance from the rest of the properties to be serviced under the contract and have therefore made bidding for Lot 2 optional.
Contractors MUST tender for Lot 1; it is a condition of participation in the ITT. We recognise that the 2 schemes in Lot 2 are geographically very distant from the Lot 1 properties. Therefore, bidding on Lot 2 is entirely optional. We will Score Lot 1 for both quality & price and rank contractors in order, and only then will we evaluate Lot 2 pricing.
In the event that the 2 most advantageous tenders for Lot 1 do not submit Lot 2 pricing we will not evaluate Lot 2 pricing, we will procure the Lot 2 services independent of this ITT.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 16:01 GMT
- Last source update
- 12 Mar 2026, 09:59 GMT
- Award evaluation window
- Submission end – 16 Feb 2026
- Authority reference
TEC-SACS-GM/2512- FTS notice number
2025/S 000-085797- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e7b6Find a Tender
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 30 Jan 2026, 12:00 GMT
- Clarification deadline
- 26 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
24 Nov 2025 → 1 Apr 2026 · 10 dates- Planning notice published335 days ago24 Nov 2025, 16:01 GMT
- Next notice expected320 days ago8 Dec 2025, 23:59 GMT
- Tender notice published306 days ago23 Dec 2025, 12:11 GMT
- Clarification questions by272 days ago26 Jan 2026, 12:00 GMT
- Submission deadline268 days ago30 Jan 2026, 12:00 GMT
- Award decision expected by250 days ago16 Feb 2026, 23:59 GMT
- Assessment summaries sent246 days ago21 Feb 2026
- Standstill ends233 days ago5 Mar 2026, 23:59 GMT
- Latest notice published227 days ago12 Mar 2026, 09:59 GMT
- Contract starts207 days ago1 Apr 2026, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 24 Nov 2025- Planned procurement notice published24 Nov 2025, 16:01 GMTUK3
- Tender notice published23 Dec 2025, 12:11 GMTUK4
- Published value updated23 Dec 2025, 12:11 GMT
- Status changed to active23 Dec 2025, 12:11 GMT
- Deadline moved to 30 Jan 2026, 12:00 GMT23 Dec 2025, 12:11 GMT+14 days · was 16 Jan 2026, 23:59 GMT
- Contract award notice published24 Feb 2026, 13:07 GMTUK6
- Status changed to complete24 Feb 2026, 13:07 GMT
- Contract signature expected6 Mar 2026, 23:59 GMTscheduled
- Contract details notice published12 Mar 2026, 09:59 GMTUK7
Routine re-releases (4)
- 2025-11: 1 release · 24 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £1,043,2791 award inc. VAT; no net value published
Bids received 76 from SMEs
Contracts signed 1latest 11 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| UK Landscapes LtdSME1 Apr 2026 – 29 Mar 2030 · up to 28 Mar 2036Extensions: There are 2 optional extensions of 3 years each available at the client's invitation subject to consistently achieving or exceeding the contract KPI's · Options: The only options possible under the contract are alterations or improvements to individual gardens. This could include but is not limited to the planting or removal of hedges, lawns or flowerbeds or items such as raised beds. | £1,043,279 inc. VAT | 20 Feb 2026 | Awarded |
Contracts
St Anne's Community Services Grounds Maintenance · UK Landscapes LtdSME
- Signed
- 11 Mar 2026
- Value
- £1,043,279 inc. VAT
- Period
- 1 Apr 2026 – 29 Mar 2030 · up to 28 Mar 2036 with extensions
- Status
- active
- Extensions
- There are two sequential three year extensions available by mutual consent.
- Options
- Additional works under the declared CPV's but outside of the agreed scope and specification may be requested by the client. For this work, an hourly rate card was submitted as part of the Tender process.
5 agreed KPIs: Customer Satisfaction · Complaints · Complaint Response …
- Customer Satisfaction
- Complaints
- Complaint Response
- Quality
- HSE Compliance
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 76 Properties in (predominantly) urban Yorkshire from Sheffield in the South through… | 5final-stage tenders · 8 at stage one | 4 | 0 | — |
| 2 · 2 properties very distant from the properties in Lot 1 | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- UK LANDSCAPES LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This Procurement is being run via the Delta eSourcing portal.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender