St Anne's Catholic High School for Girls Hard FM Tender

In general, the School will require the following services to be maintained and supported. Site Specifics will be outlined in the Invitation to Tender.

• A single point of contact (Helpdesk).
• Proven PPM / Reactive Callout electronic documentation system.
• Management and Reporting of all the services being provided by the Contractor.
• Regular Site / Contract Meetings (a minimum number will be defined within the ITT).
• Provide a Planned Preventative Maintenance (PPM) and a Reactive Callout Service across

all the services contained within the Contract. These services may include (but are not limited to):

Heating Ventilation and Air Conditioning (HVAC), etc.

Hot Water systems including Calorifiers and Point of Use Water Heaters

MVHR units

Closed Loop Water Treatment and monitoring

Water Hygiene monitoring including Annual

Chlorination (if required) of tanks and

‘down’ services

Trace Heating and Heat Maintenance Tape

Building Management Systems (BMS)

Thermal Imaging of Electrical Panels and Distribution Boards

Fire Alarm systems (this may also include Remote Monitoring systems)

Other Fire Fighting systems such as Dry Risers

Smoke Extract / Ventilation systems.

Roller Shutters / Fire Curtains linked to the Fire System

Intruder alarms (this may also include Remote Monitoring Systems)

Refuge Point and Induction Loop systems

Prepared by: John Ashton RM&C Consultants Ltd

Access Control systems

Lightning Protection Systems ü ‘Mansafe’ systems

The contractor will be responsible for ensuring Compliance of the equipment / systems for which they are responsible and issuing the associated documentation to the School.

Please Note

1. There is a requirement to provide Site Operative support (for example Caretaking, Porterage, overseeing the Cleaning Contract and Event Management) as part of this Contract during the weekdays and evenings, plus at weekends to cover lettings on an Ad-hoc basis which could develop into a regular position.
2. TUPE will be applicable for some of the positions.

All Staff must be suitably qualified for the work that they are employed to do. Copies of their qualifications may be requested and held on file.

The successful Contractor will ensure all Staff and Specialist Sub-Contractors hold a current Enhanced DBS Certificate which is no more than 3 years old.