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Official procurement procedure
SSAPR18018 Renewal of existing Oracle Business Process Services (BPS) Agreement and Cloud Service Agreements (CSA) and associated ordering documents
Enterprise resource planning software package
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: UK SHARED BUSINESS SERVICES LIMITED: "SSAPR18018 Renewal of existing Oracle Business Process Services (BPS) Agreement and Cloud Service Agreements (CSA) and associated ordering documents". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | UK SHARED BUSINESS SERVICES LIMITED | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: UK SHARED BUSINESS SERVICES LIMITED
Market Analytics
Derived from OCDS awards & bid statistics
Published history for UK SHARED BUSINESS SERVICES LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
1.5Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 2 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUK SHARED BUSINESS SERVICES LIMITED | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published18 Jun 2021, 12:25 BST | Last source update18 Jun 2021, 12:25 BST | Recurring procurementNot published |
ClassificationEnterprise resource planning software package | ||
Delivery area | ||
OCIDocds-h6vhtk-029180 | ||
What is being bought
UK SBS provides HR, payroll and finance services to UKRI, BEIS, DIT, INSS and UKSA. The Oracle Business Process Services (BPS) and Cloud Service Agreement (CSA) are software licence subscriptions for HR, Payroll & Finance services. These software licence agreements enables delivery of almost all the shared services which UK SBS delivers. Without them UK SBS would be unable to function until it had procured, configured, tested and rolled out a new HR, Payroll and Finance System. UK SBS, working in collaboration with UKRI & BEIS, will be conducting competitive tender exercise for new Cloud based ERP software services and implementation partner this year (2021). The procurement and implementation of new ERP software platforms and associated business transformation is expected to take in the region of 24 - 30 months to complete. UK SBS has therefore renewed the current BPS & CSA license agreements required to continue to operate the Oracle platforms whilst new software products are competitively tendered and implemented. The extended agreement period will be from June 2021 to May 2023. An uncommitted option of a further 7- month extension to 31st December 2023 will only be used as a contingency in the event of unexpected delays in implementation. The contracting authorities are currently gathering requirements for the replacement HR, Payroll and Finance systems procurement exercises that will run during 2021
What changed
From the official release history
- Official notice release published
18 Jun 2021, 12:25 BST - Buyer information updated
18 Jun 2021, 12:25 BST - Status changed to complete
9 Feb 2021, 12:29 GMT - Official notice release published
9 Feb 2021, 12:29 GMT - Buyer information updated
9 Feb 2021, 12:29 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedThe extension to licence agreements covers the licenses required to continue to operate the existing Oracle platforms whilst a competitive procurement for new cloud based ERP systems are completed and implemented. The extended agreement period will be June 2021 to May 2023 in order to provide continuity of service. An uncommitted option of a further 7-month extension option will be included to run from June 2023 to 31st December 2023. This will only be used as a contingency in the event of unexpected delays.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
18 Jun 2021, 12:25 BST - Award active
Not published · Not published - Contract active
Signed 9 Feb 2021, 00:00 GMT · Not published
Commercial outcome and competition
Awards Oracle Corporation UK Not published · Not published · active |
Contracts Contract Not published · signed 9 Feb 2021, 00:00 GMT · active |
Bid statistics highestValidBidValue: 9000000 lowestValidBidValue: 6000000 bids: 1 (lot 1) highestValidBidValue: 9000000 (lot 1) lowestValidBidValue: 6000000 (lot 1) |
Buyer and organisations in this procedure
UK SHARED BUSINESS SERVICES LIMITED
Contracting authority GB-FTS-7773Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleModification of a contract during its term. Regulations 72 (1)(b) and Regulation 72 (1)(e).
The Public Contracts Regulations 2015 under Regulation 72(1)(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-
(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority.
And, regulation 72 (1)(e) where the modifications, irrespective of their value, are not substantial.
The procurement and implementation of new ERP software platforms and associated business transformation is expected to take in the region of 24 - 30 months to complete. UK SBS therefore requires a renewal / extension of the current BPS & CSA license agreements required to continue to operate the Oracle platforms whilst new software products are competitively tendered and implemented. Changing such a highly customised BPS system any sooner whilst UKSBS and its clients prepare to enter a new environment would incur significantly disproportionate costs in both operation and maintenance.
The Contracting Authorities are currently gathering requirements for competitively tendered procurements to take place during 2021. The newly procured and competitively tendered services will then be implemented over the period of this contract extension. |