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AwardedFind a Tender · award

SPS-02234 In-Cell Digital Services

Buyer: Scottish Prison Service →

BuyerScottish Prison Service
StatusAwarded
Deadline10 Apr 2026
ValueValue not published
Published1 Jul 2026

What is being bought

The purpose of this Contract is to provide the SPS with a self-service core System (database, middleware, app/web server) for use within the prisoner's personal accommodation. The System shall be hosted by the Supplier either on their own premises (‘vendor hosted’) using a replicated configuration across the Supplier’s data centres for resilience and disaster recovery, or on a third party cloud-based Infrastructure as a Service (IaaS) platform. In all cases, the System shall be securely hosted and dedicated exclusively to the SPS’ use. The hosted solution shall provide a secure route from the users in-cell TVs which use a Raspberry Pi 4 device for connectivity and must be operatable for the full Contract. The Supplier shall, through testing, demonstrate that the System remains fully operational and continues to provide the complete range of Services in the event of the failure of any single system instance. The Supplier shall be responsible for providing the System; building, testing and installing the raspberry pi devices and providing the on-going service, support and maintenance for the duration of the Contract Term. The Contract Term shall be 5 years from the last Establishment Go Live Date with the option to extend for any number of periods up to a maximum of 3 years.

Delivery location

UKM

Categories

Computer platforms 30211300Computer-related equipment 30230000Computer terminals 30231100Software package and information systems 48000000Web server software package 48222000Computer-related services 72500000Computer-related professional services 72590000IT services: consulting, software development, Internet and support 72000000

Lot details

Lot 1

The SPS commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) was published by SPS and was made available to bidders. Tender responses were then evaluated by the SPS in accordance with the ITT.

Statuscancelled

Award criteria
Quality — 40
price — 60

What is included

ItemCategoryQuantity
1Computer platforms, Computer terminals, Computer-related professional services, Computer-related services, Computer-related equipment, Software package and information systems, Web server software packageNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is Computer platforms (30211300); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 301,7234 median · 34.2 average (740 of 1,723 with a bid count)3.9 average (824 of 1,723 with named award suppliers)Not published
Same buyer11 median · 1 average (1 of 1 with a bid count)1 average (1 of 1 with named award suppliers)Not published
Delivery region: UKM804 median · 19.3 average (41 of 80 with a bid count)5.1 average (49 of 80 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

061640-2026-SPS-02234-1

Statusactive
Value£890,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-045937
Latest release ID061640-2026
Latest release timestampWed Jul 01 2026 10:59:04 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
1 Jul 2026award, contract061640-2026
23 Mar 2026tenderUpdate026054-2026
6 Mar 2026tender020426-2026
13 May 2024planning015178-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
1 Jul 2026 · 061640-2026 · award, contract
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23 Mar 2026 · 026054-2026 · tenderUpdate
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6 Mar 2026 · 020426-2026 · tender
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    }
  ],
  "tender": {
    "id": "SPS-02234",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "The Purchaser has the option to extend the Contract by an additional 3 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "40"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "14 SPS Establishments located across Scotland plus any new establishments during the Contract Term (e.g. HMP Highland and HMP Glasgow)"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30211300",
            "scheme": "CPV",
            "description": "Computer platforms"
          },
          {
            "id": "30231100",
            "scheme": "CPV",
            "description": "Computer terminals"
          },
          {
            "id": "72590000",
            "scheme": "CPV",
            "description": "Computer-related professional services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "30230000",
            "scheme": "CPV",
            "description": "Computer-related equipment"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "48222000",
            "scheme": "CPV",
            "description": "Web server software package"
          }
        ]
      }
    ],
    "title": "SPS-02234 In-Cell Digital Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-04-10T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2026-04-10T12:00:00+01:00"
    },
    "description": "The purpose of this Contract is to provide the SPS with a self-service core System (database, middleware, app/web server) for use within the prisoner's personal accommodation.\nThe System shall be hosted by the Supplier either on their own premises (‘vendor hosted’) using a replicated configuration across the Supplier’s data centres for resilience and disaster recovery, or on a third party cloud-based Infrastructure as a Service (IaaS) platform. In all cases, the System shall be securely hosted and dedicated exclusively to the SPS’ use. The hosted solution shall provide a secure route from the users in-cell TVs which use a Raspberry Pi 4 device for connectivity and must be operatable for the full Contract. The Supplier shall, through testing, demonstrate that the System remains fully operational and continues to provide the complete range of Services in the event of the failure of any single system instance.\nThe Supplier shall be responsible for providing the System; building, testing and installing the raspberry pi devices and providing the on-going service, support and maintenance for the duration of the Contract Term. The Contract Term shall be 5 years from the last Establishment Go Live Date with the option to extend for any number of periods up to a maximum of 3 years.",
    "tenderPeriod": {
      "endDate": "2026-04-10T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "As stated in the procurement documents"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "Employer's (Compulsory) Liability: in accordance with any legal requirements for the time being in force\nPublic and Product Liability: 5million GBP\nProfessional Indemnity: 1million GBP",
          "appliesTo": [
            "supplier"
          ],
          "description": "Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.\n- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).\n- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.\n- Failure to provide the requested financial information will result in a Fail."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-68977",
      "name": "Scottish Prison Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH12 9DJ",
        "countryName": "United Kingdom",
        "streetAddress": "One Lochside, 1 Lochside Avenue"
      },
      "details": {
        "url": "http://www.sps.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Prison Service"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "name": "Jenny Nairn",
        "email": "Jennifer.Nairn@prisons.gov.scot",
        "telephone": "+44 1313303778"
      }
    },
    {
      "id": "GB-FTS-176",
      "name": "Edinburgh Sherriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "countryName": "United Kingdom",
        "streetAddress": "27 Chambers St"
      },
      "details": {
        "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
      },
      "identifier": {
        "legalName": "Edinburgh Sherriff Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31358. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nAs stated in the procurement documents (Question 2.17 Sustainable Procurement Duty)\n(SC Ref:825854)",
  "initiationType": "tender"
}
13 May 2024 · 015178-2024 · planning
{
  "id": "015178-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-05-13T16:05:07+01:00",
  "ocid": "ocds-h6vhtk-045937",
  "buyer": {
    "id": "GB-FTS-68977",
    "name": "Scottish Prison Service"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000765174"
    }
  ],
  "tender": {
    "id": "TBC",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "The SPS is expecting to commence a period of market sounding. The procurement route is still to be determined."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "All SPS establishments"
        },
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30211300",
            "scheme": "CPV",
            "description": "Computer platforms"
          },
          {
            "id": "30231100",
            "scheme": "CPV",
            "description": "Computer terminals"
          },
          {
            "id": "72590000",
            "scheme": "CPV",
            "description": "Computer-related professional services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "30230000",
            "scheme": "CPV",
            "description": "Computer-related equipment"
          }
        ]
      }
    ],
    "title": "In-Cell Services",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "SPS has undertaken an active role in promoting the use of digital technology within its operational Establishments. SPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting and is seeking opportunities to develop this further.  In addition, one of the SPS’s Digital Strategy’s objectives is to enhance the digital skills of its staff group and move away from various transaction activities that take up a considerable amount of their time. SPS staff still rely extensively on paper-based systems for managing basic day-to-day activities. Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from both of these user group(s) in order to accept new ways of working.\nIt should be noted that the overall solution is split into two key aspects – the operating system and access device. The required device is still being established by the internal project group but SPS seeks options that are being utilised from the marketplace (this can be more than one).\nAs a result of the above, the SPS is intending to issue a tender activity for a supplier to install and manage an in-cell system to all operational Establishments. The system will include a standalone managed portal with a range of modules (including menu selection, PPC balance, staff messaging and notice board). SPS does not seek a platform that is a \"design and development solution\" or an \"agile development solution\" as it should be well established. However, SPS would seek to expand modules as required via the supplier and have the ability to add 3rd party modules (such as education modules) as appropriate during the contract term.\nSPS expects to commence a period of market sounding in the coming weeks to provide and obtain information regarding potential solutions. All suppliers interested in participating in market sounding should note interest in this PIN notice.",
    "communication": {
      "futureNoticeDate": "2024-10-01T00:00:00+01:00"
    },
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-68977",
      "name": "Scottish Prison Service",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM75",
        "locality": "Edinburgh",
        "postalCode": "EH12 9DJ",
        "countryName": "United Kingdom",
        "streetAddress": "One Lochside, 1 Lochside Avenue"
      },
      "details": {
        "url": "http://www.sps.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
        "classifications": [
          {
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE",
            "description": "National or federal agency/office"
          },
          {
            "id": "03",
            "scheme": "COFOG",
            "description": "Public order and safety"
          }
        ]
      },
      "identifier": {
        "legalName": "Scottish Prison Service"
      },
      "contactPoint": {
        "name": "Jenny Cleworth",
        "email": "Jennifer.Cleworth@prisons.gov.scot",
        "telephone": "+44 1313303778"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765174.\n(SC Ref:765174)",
  "initiationType": "tender"
}