Official UK procurement notice
SPS-02234 In-Cell Digital Services
Authority: Scottish Prison Service
What is being bought
Published requirement descriptionThe purpose of this Contract is to provide the SPS with a self-service core System (database, middleware, app/web server) for use within the prisoner's personal accommodation.
The System shall be hosted by the Supplier either on their own premises (‘vendor hosted’) using a replicated configuration across the Supplier’s data centres for resilience and disaster recovery, or on a third party cloud-based Infrastructure as a Service (IaaS) platform. In all cases, the System shall be securely hosted and dedicated exclusively to the SPS’ use. The hosted solution shall provide a secure route from the users in-cell TVs which use a Raspberry Pi 4 device for connectivity and must be operatable for the full Contract. The Supplier shall, through testing, demonstrate that the System remains fully operational and continues to provide the complete range of Services in the event of the failure of any single system instance.
The Supplier shall be responsible for providing the System; building, testing and installing the raspberry pi devices and providing the on-going service, support and maintenance for the duration of the Contract Term. The Contract Term shall be 5 years from the last Establishment Go Live Date with the option to extend for any number of periods up to a maximum of 3 years.
CPV: Computer platforms · Computer terminals · Computer-related equipment · Computer-related professional services · Computer-related services · IT services: consulting, software development, Internet and support · Software package and information systems · Web server software package
The lotProcurement structure
single lot · no lot value publishedLot #1The SPS commenced this procurement process in good faith and with the intention of…AwardedRenewal
The SPS commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) was published by SPS and was made available to bidders. Tender responses were then evaluated by the SPS in accordance with the ITT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
- Failure to provide the requested financial information will result in a Fail.
Minimum: Employer's (Compulsory) Liability: in accordance with any legal requirements for the time being in force Public and Product Liability: 5million GBP Professional Indemnity: 1million GBP
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 May 2024, 16:05 BST
- Last source update
- 1 Jul 2026, 11:59 BST
- Award evaluation window
- 10 Apr 2026 – …
- Authority reference
SPS-02234- FTS notice number
2026/S 000-061640- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045937Find a Tender
- Performance terms
As stated in the procurement documents
Publisher note: (SC Ref:836050)
How it was run
Official notice- Submission deadline
- 20 Apr 2026, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Apr 2026, 12:00 BST
Timeline
1 Oct 2024 → 1 Jul 2026 · 4 dates- Next notice expected1 Oct 2024, 00:00 BST
- Bids opened195 days ago10 Apr 2026, 12:00 BST
- Submission deadline185 days ago20 Apr 2026, 10:00 BST
- Notice published113 days ago1 Jul 2026, 11:59 BST
Notice history
5 events · 4 releases on Find a Tender · since 6 Mar 2026- Status changed to active6 Mar 2026, 13:53 GMT
- Procurement method changed6 Mar 2026, 13:53 GMT
- Deadline published: 10 Apr 2026, 12:00 BST6 Mar 2026, 13:53 GMT
- Deadline moved to 20 Apr 2026, 10:00 BST23 Mar 2026, 09:11 GMT+10 days · was 10 Apr 2026, 12:00 BST
- Status changed to complete1 Jul 2026, 11:59 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Apr 2026 | 20 Apr 2026 | +10 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Apr 2026 | 20 Apr 2026 | +10 d |
SPS has reviewed it's tender timelines and due to the bank holiday periods occurring during the tender period, we have agreed to extend the deadline by 10 days to 10am on Monday, 20th April 2026.
Routine re-releases (4)
- 2024-05: 1 release · 13 May 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Unify Business SolutionsSME | £890,000 † | — | Awarded |
Contracts
Contract 061640-2026-SPS-02234-1 · Unify Business SolutionsSME
- Signed
- 19 Jun 2026
- Value
- £890,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sherriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Unify Business SolutionsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.